Assistant Registrar

Who is Saint Louis University? Founded in 1818, Saint Louis University is one of the nation's oldest and most prestigious Catholic universities. SLU, which also has a campus in Madrid, Spain, is recognized for world-class academics, life-changing research, compassionate health care, and a strong commitment to faith and service.

Under general direction, oversees and supervises the processes, tasks, procedures, and reportsassociated with maintaining the course catalog and registration systems for the MD program inthe School of Medicine. Works with departments to develop, coordinate, test, and implementchanges to procedures and processes to facilitate better maintenance of the course schedule,registration, and grading system. Oversees medical students' electronic health record accessand scrub access. Ensures compliance with federal and state law, institutional polices, andaccreditation requirements.

JOB DUTIES:

• Create and maintain the course catalog and academic calendar for the MD program in
• the School of Medicine;
• Register medical students in required courses.
• Maintain accurate student records to ensure compliance and integrity with federal,state, and institutional policies.
• Collaborate with the Offices of Curricular Affairs, Student Financial Services, and Student
• Affairs to ensure students are enrolled in courses and are meeting degree requirements.
• Oversee the course lottery process.
• Assist with the visiting student process for medical students.
• Manages the Electronic Health Records process for students in partnership with SSMHealth.
• Ensure students have completed and are up to date with annual training requirements,including but not limited to HIPAA, bloodborne pathogens, ethical code of conduct, andimmunizations.
• Communicate with academic departments, advisors, and deans regarding academicpolicies for grading and registration.
• Works with the University Registrar to review and ensure data integrity in Banner.
• Develop ways to identify incorrect data, including developing specifications for reports,then testing and validating them.
• Work with various departments (including Information Technology Services) to develop,test, and implement improvements in workflow processes.
• Attend staff meetings and committee meetings as needed.
• Perform other duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge and understanding of federal and state laws governing student records andregistration.
• Knowledge of academic policies and procedures
• Knowledge of OASIS, Banner, Axiom, Smartsheet, and/or Castlebranch preferred
• Knowledge of articulation procedures
• Written and verbal communication skills
• Organizational/planning skills
• Ability to maintain confidentiality
• Ability to operate personal computers
• Interpersonal/human relations skills
• Ability/willingness to multitask and work in a busy office environment.

MINIMUM QUALIFICATIONS:
Bachelor's degree, supplemented with at least one (1) year of related work experience in aUniversity Registrar's office or Admissions. Previous experience with health professionseducation (medical school, dental school, etc.) preferred.

Function

Scheduled Weekly Hours:

Saint Louis University is an equal opportunity/affirmative action employer. All qualified candidates will receive consideration for the position applied for without regard to race, color, religion, sex, age, national origin, disability, marital status, sexual orientation, military/veteran status, gender identity, or other non-merit factors. If accommodations are needed for completing the application and/or with the interviewing process, please contact Human Resources at 314-977-5847.