Business/Admin Associate

Northeastern offers a rewarding working environment for our students and employees. Our faculty and staff are smart, dedicated people who work to create an excellent urban university experience for bright and motivated students.

Job Summary:

Job Description:

• Supports the coordination of faculty development and orientation sessions, materials, and calendar invites. Attends staff meetings. Acts as CTL liaison in communication with other office agencies, departments/unit, college regarding CTL initiatives. Assists with maintenance of CTL staff calendars, upon request. Coordinates with key control area card access. Manage reservations for conference room (LIB 310) and shared CTL calendar. Coordinates clerical functions when assigned. Reserves rooms and orders refreshments for faculty orientations, workshops, and other events. Works with CTL Executive Director and Coordinator to update or revise excel files for CTL online courses and other offerings, as needed. Pull data and create reports on enrollment in various CTL events from google forms or excel sheets. Checks CTL email regularly to ensure 48-hour turn-around with the appropriate CTL staff.

• Serves as the fiscal agent for the Center for Teaching and Learning. Monitor unit budget. Participates in day-to-day fiscal decisions as related to purchasing and ordering supplies. Maintains files for departmental accounts payable vouchers, direct payment vouchers, printing services and requisition for expenditure forms. Adhere to the most current University rules and regulations for purchasing and interface with University Purchasing, Procurement, and other relevant areas. Maintain annual budget documents. Prepares and tracks pre-approval forms and lump sum payment forms for special initiatives that support CTL goals. Monitors and works with Executive Director to keep abreast of renewals for software, licenses such as but not limited to Integrity Advocate, Turnitin, Faculty Success Module, D2L, Screencast-o-Matic, Panopto, and Kahoot! Responsible for the retention and security of essential, operational, fiscal and other records/reports.

• Monitors, updates, and plans for removal of CTL inventory, shredding or recycling of old paperwork Signs out CTL laptops or other equipment, as needed, to faculty. Purchases equipment. Organizes CTL supplies, equipment and space as requested by the CTL Executive Director.

• Works with CTL staff to update and support the CTL web page. Updates NEIU Academic Catalog in consultation with the CTL Executive Director. Compose correspondence and other documents in a variety of subject areas for members of the CTL. Attends committee meetings upon request. Serves on the Faculty Institute Planning Committee and handles all logistics. Coordinates travel arrangements as needed. Handles P-Card transactions. Assists with organization of CTL Google drive and refining CTL Update Letters before sending these out.

• Performs related duties as assigned.

Minimal Qualifications:

1. Bachelor's degree in business administration, management, or a field related to the position.

2. Two (2) years of professional business, financial, and/or managerial work experience.

(NOTE: A Master's Degree in an area consistent with the duties of the position may be substituted for one (1) year (12 months) of work experience.)

3. Based on position requirements, additional education, training, and/or work experience in an area of specialization inherent to the position may be required.

Departmental Preferences:

• Work experience performing fiscal management operations and administrative support.

• Ability to exercise a high degree of confidentiality, professionalism, dependability and accuracy.

• Proficiency with technology systems relevant to the position.

• Evidence of ability to collaborate as a team member in a diverse community.

Salary: $52,000 - $63,000

This position requires a background check.

Benefits

University employees may be eligible for a variety of State of Illinois benefits. These benefits are administered through the Illinois Department of Central Management Service (CMS). Please visit ourEmployee Benefitspage to learn more about our comprehensive benefits packageincluding health, dental, and vision benefits, sick and vacation days, and participation in the State Universities Retirement System.

Northeastern Illinois University is an Equal Opportunity/Affirmative Action employer and invites applications from Women, Minorities, Veterans and Persons with Disabilities, as well as other qualified individuals.Northeastern Illinois University's positions are contingent upon the University's receipt of its State of Illinois appropriation.