ASCENT Administrative Coordinator (Entry - Intermediate Level)

Job Summary:

The Advancing the Science of Palliative Care Research Across the Lifespan (ASCENT) Consortium is a national consortium of experts in palliative care that will provide resources, expertise, and coordination to advance innovative, high-quality research to improve palliative care, ultimately improving quality of life for those living with serious illness and those who care for them. You will be joining a dynamic team who is leading the implementation of the goals and priorities of the ASCENT Consortium.

The ASCENT Administrative Coordinator will assist with all day-to-day activities of the ASCENT consortium. As the administrative coordinator, this role is responsible for all consortium meeting scheduling, attending all team meetings, circulating agendas, maintaining minutes, and assisting with tracking consortium activities. This role will also assist with honorarium payments, inputting SOW invoices, purchasing supplies and materials for the consortium, and post-meeting travel reimbursements.

Key Responsibilities:

• Serve as the primary point of contact for consortium-related administrative tasks.

• Maintain organized records of consortium activities, financial transactions, and meeting documentation.

• Assist in coordinating logistics for consortium events, workshops, or conferences.

• Day-to-day meeting coordination including scheduling, agenda preparation and minutes.

• Administrative support including purchasing and reimbursements.

• Communicate with ASCENT consortium stakeholders located across the country.

• Process honorarium payments for consortium members and external contributors.

• Input Statements of Work (SOW) invoices into the system for accurate financial tracking.

• Manage the procurement of supplies and materials necessary for consortium operations.

• Handle travel reimbursements, ensuring compliance with CU financial policies.

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 2-3 days per week on campus and as needed for in-person meetings.

Why Join Us:

The Advancing the Science of Palliative Care Research Across the Lifespan (ASCENT) Consortium is a national consortium of experts in palliative care that will provide resources, expertise, and coordination to advance innovative, high-quality research to improve palliative care, ultimately improving quality of life for those living with serious illness and those who care for them. You will be joining a dynamic team who is leading the implementation of the goals and priorities of the ASCENT Consortium.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation, and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options

• Dental: Multiple plan options

• Additional Insurance: Disability, Life, Vision

• Retirement 401(a) Plan: Employer contributes 10% of your gross pay

• Paid Time Off: Accruals over the year

• Vacation Days: 22/year (maximum accrual 352 hours)

• Sick Days: 15/year (unlimited maximum accrual)

• Holiday Days: 10/year

• Tuition Benefit: Employees have access to this benefit on all CU campuses

• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications:

Entry Level:

• A bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a related field from an accredited institution.

  • A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

Intermediate Level:

• A bachelor's degree in business, business administration, finance, accounting, education, social sciences, healthcare administration, public administration, communications, information systems, or a related field from an accredited institution.

  • A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.

• One (1) year of professional level experience with administrative coordination.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Two (2) or more years of professional experience with administrative coordination.

• Experience with research operations.

• Experience with Concur or similar expense management software.

• Experience with event planning with logistical coordination.

• Experience with CU Marketplace or similar procurement platform.

• Experience with Airtable relational database.

• Experience with asana project management program.

Knowledge, Skills, and Abilities:

• Ability to prioritize tasks and manage multiple responsibilities efficiently.

• Strong attention to detail for maintaining accurate records and documentation.

• Scheduling expertise to coordinate meetings and track consortium activities.

• Basic accounting knowledge for processing honorarium payments and invoices.

• Procurement skills to purchase supplies and materials effectively.

• Expense tracking for managing post-meeting travel reimbursements.

• Critical thinking to resolve scheduling conflicts and administrative challenges.

• Flexibility to adjust to changing priorities and unexpected tasks.

• Proactive approach to anticipate needs and streamline operations.

• Ability to communicate effectively, both in writing and orally.

• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.

• Outstanding customer service skills.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position.

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address.

Questions should be directed to: Patricia Colella, Sr. HR Professional, patricia.colella@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until August 25^th, 2025.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as:

• Entry Level: $49,973 - $63,566

• Intermediate Level: $54,383 - $69,175

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

Total Compensation Calculator

Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing non-discrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students, and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.