Admin Support Associate

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks that include numerous retail and restaurant discounts, savings on local child care centers and special rates for performing arts events.

About World View:
Mission:
UNC World View, a public service program at the University of North Carolina at Chapel Hill, equips K-12 and community college educators with global knowledge, best practices, and resources to prepare students to live in an interconnected and diverse world.

Our Work:
UNC World View supports the global education efforts of K-12 and community college educators throughout North Carolina and beyond. Through professional development and outreach services, UNC World View is committed to adding a global perspective to all grade levels and content areas. Professional development programs include symposia, workshops, Teacher Student Initiative, Cohort of Global Education Leaders Program and a collaborative Scholar of Global Distinction Program, among other programs.

UNC World View is a department within UNC Global Affairs, dedicated to advancing the University's enduring commitment to excellence as a leading global research institution. Its mission aligns with the University's broader goal of driving positive change and addressing the world's most pressing challenges.

UNC Global Affairs leads the development and execution of the University's global strategy, supporting international engagement across campus. It encompasses a range of service and program areas, including: Global Education, Global Partnerships, Global Research Institute, International Student and Scholar Services, International Exchange and Sponsored Programs, UNC World View, Duke- UNC Rotary Peace Center, Communications, and the Shared Services/Unified Business Center.

Position Description:
Program Support:
The Administrative Services Assistant will assist the UNC World View team with program logistics, setup, materials and program registration in university event/reg system. Administrative details also include the following: confirmations, receipts for payments, and invoices. Preparing backup documentation for deposits, preparing main roster of program participants, guests, and speakers is important detail work. The Administrative Services Assistant will also manage program listservs and send pre- and post-program emails on behalf of program leaders, track program drops and no-shows, create nametags for participants, speakers, guests, staff, and compile final roster.

Technology Support:
The Administrative Services Assistant must be knowledgeable in, and is responsible for, managing the operation of video communication software (i.e. hosting a Zoom video conference) This position will act as the technology host of Zoom meetings and/or webinars, and provide technology support to the program leadership. In addition to these core responsibilities, this position will assist in other tasks (including backup for maintaining website) required to execute office duties, as needed.

Support to World View Team. The Administrative Services Assistant will update records, listservs and additional office duties as assigned throughout the year.

This position is a 0.75 FTE or 30 hours per week, for 4 days per week. This position reports to work in person 3 days a week to our offices on campus at UNC Chapel Hill (M - W); and 1 days remote (Th) and off on Fridays. Specifics of work hours and location are subject to change based on the business needs of the unit and will be communicated to the employee from their supervisor. This position logs into the TIMS Time Management System to record work hours for each shift.

High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Experience in project management and program administration. Commitment to the mission of UNC World View. Must be well organized, work well as a member of a high performance team while being able to initiate, manage, and complete projects independently.

Fluency in website creation and editing, comfortable with virtual conference coordination including polling, breakout rooms, trouble shooting tech troubles to ensure all runs smoothly. Working knowledge of the MS Office Suite (Outlook, Word, Excel, PPT, Teams, Sharepoint, etc.), Zoom, Canva, Adobe Acrobat and WordPress. An interest in technology and ability to keep up with the latest tools and trends.

Must be able to move up to 10lbs. with or without reasonable accommodation.
Must be able to work in person on campus during regular business hours.
Some programs may require reporting to work earlier than normal business hours or staying later than the end of the normal work day.

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.edu

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.