Weigh Master / Administrative Support

Spencer Construction is seeking a detail-oriented and organized Weigh Master / Administrative Support professional to join our team. This multifaceted role is responsible for overseeing material weigh-ins/outs, ensuring quality control compliance, and providing administrative support to project management and field operations. The ideal candidate is reliable, accurate, and able to thrive in a fast-paced construction environment.

Key Responsibilities

Weigh Master Duties

• Operate and maintain truck scale systems for inbound and outbound materials.
• Accurately record weights, load tickets, and material receipts.
• Verify driver credentials, load information, and ensure proper documentation.
• Communicate with dispatch, project managers, and drivers to ensure efficiency in load movement.
• Maintain daily records and reports of scale transactions.

Quality Control Duties

• Monitor and record material quality to ensure compliance with project specifications.
• Assist in sampling, testing, and inspecting construction materials (aggregate, asphalt, concrete, etc.).
• Document test results and report non-conformances to supervisors.
• Support project managers and superintendents with compliance reporting and record-keeping.
• Promote safety and quality standards on all job sites.

Administrative Duties

• Maintain organized records of weigh tickets, QC reports, and project documentation.
• Assist with data entry, filing, and electronic record management.
• Provide clerical support to project teams, including scheduling, correspondence, and reporting.
• Support payroll, invoicing, and purchase order processes as needed.
• Assist in coordinating meetings, safety trainings, and compliance reporting.

Qualifications

• High school diploma or equivalent (Associate's degree in construction management, business, or related field preferred).
• Experience in construction, materials testing, or weigh master role a plus.
• Strong organizational skills and attention to detail.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook); ability to learn company software systems.
• Excellent communication and record-keeping abilities.
• Ability to work in an office and field environment (outdoor conditions at times).
• Commitment to safety and quality standards.

Physical Requirements

• Ability to sit, stand, and operate equipment for extended periods.
• Occasionally lift up to 40 lbs.
• Comfortable working indoors and outdoors in various weather conditions.