Facilities Coordinator

Join the Weisiger Group Team

As a family-owned company under our fourth generation of leadership, we have built our business based on the principles of trust, integrity, and a desire to help our customers and employees succeed.

Since 1926, we've supported the strength of our communities by supplying equipment for critical infrastructure and commerce, and by funding programs that advance social and economic vitality. Being around for nearly 100 years means we change and pivot to capture opportunities and avoid challenges. We make smart investments in our company and continuously improve as part of our vision to be a trailblazing company that's built to last.

We're looking for hard-working, team-oriented professionals who enjoy working on new challenges every day. We believe our employees are the key to our success, and we're committed to providing a work experience that helps our team grow to their full potential.

Join a leading solutions provider and be a part of a group of highly skilled technicians, sales and support team members who exist to serve as a trusted partner to our customers, communities, and fellow employees.

Summary

Support logistics, coordination, and communication within the department and project teams. Assist with managing end-to-end processes for Maintenance Management Programs, including documentation, asset creation, and preventive maintenance. Facilitate workflows, reporting, and data analysis while ensuring accuracy. Act as a liaison between departments, manage SOP approvals, and provide technical writing support. Oversee KPI reporting, training management, procurement, and invoicing. Coordinate maintenance activities, contractor resources, and compliance tasks as needed. Handle additional tasks and projects assigned by management.

Key Responsibilities

• Serve as the primary point of contact for all service requests. Analyze, prioritize and assign work orders as needed to internal and external resources. Track and report status of request from receipt through completion, including vendor payments and/or internet cost allocations.
• Assist with vendor service(s) scope development, sourcing and selection process.
• Assist with coordination of vendor provided services, which may include PO generation and closeout, notification of scheduled activities to site partners, and proper filing of service reports.
• Daily management of vendor relationships as may be assigned.
• Generate and interpret reports from sources such as SAP, Smartsheet and other utilized resources.
• Assist with data collection and process management related to Lifecycle Analysis and Capital Replacement program.
• Utilize the CMMS program for effective management and reporting of PM schedules, repair history, completion analysis, and other performance matrixes.
• Maintain an organized database of system reports and compliance schedule.
• Participate in Root Cause Analysis discussions, which use problem-solving techniques such as root cause analysis, 5 Whys, DMAIC guidelines to determine the source of quality issues and recommend improvements.
• Continuous Improvement: Support continuous improvement initiatives by analyzing data, identifying trends, and working with teams to implement process improvements aimed at reducing defects, increasing efficiency, and improving quality.
• Audit & Compliance: Conduct internal audits and ensure adherence to quality standards and regulatory requirements. Prepare audit reports and work with relevant departments to implement corrective measures.
• Assist with Lease Administration, which may include tracking of key dates, issuance of Landlord notifications, coordination with Tax and Accounting partners to ensure proper payment compliance.
• Periodic site visits may be assigned from time to time.
• Other duties as assigned.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualifying individuals to perform the essential functions.

Education and/or Experience

• Associate degree or equivalent work experience preferred.
• Minimum of 5 years of relevant experience in business processes or systems analysis.
• Experience and direct working knowledge within Facility Maintenance Operations.

Skills

• Experience with regulated environments (i.e., cGMP, OSHA, EPA)
• Strong customer service skills, written and verbal communication skills, and the ability to work with minimal direction.
• Ability to review and comprehend complex lease language.
• Demonstrated ability to function within cross-functional teams and embrace a team-based culture.
• Ability to utilize Microsoft Excel, Word, PowerPoint, SharePoint, Smartsheet, and various database querying tools.
• Comprehensive understanding of CMMS systems (Maximo, SAP, Blue Mountain, ETC.)
• Familiar with Root Cause Analysis and DMAIC process.
• Excellent oral and written communication, facilitation, organizational and planning skills
• Proactive, self-starter with strong organizational skills and the ability to take on several projects at one time
• Ability to lead change.
• Strong computer literacy
• Presentation and spreadsheet application Skills
• Ability to use good judgment in making decisions
• Demonstrated ability in managing projects, problem solving, and providing solutions
• Project Management Skills

Certificates, Licenses, Registrations

• Valid Driver's License

Workplace Requirements

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

While performing the duties of this Job, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to sit. The employee must frequently lift, carry, push, pull and /or otherwise move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

Work Environment

While performing the duties of this Job, depending on site location, the employee may be exposed to moving mechanical parts and equipment. The employee may occasionally be exposed to high, precarious places, fumes or airborne particles, outside weather conditions and vibration. The employee may occasionally be exposed to wet and/or humid conditions; toxic or caustic chemicals; extreme cold; extreme heat and risk of electrical shock. The noise level in some work environments is occasionally loud.

We are an Equal Opportunity Employer

We require all employees to treat all our employees and candidates as equals. All personnel actions are conducted in the spirit of equal employment. We're committed to recruit, train, promote and retain associates without regard to race, color, religion, gender, gender identification and expression, national origin, marital status, age, disability, genetic information, military status, sexual orientation or any other characteristic protected by applicable local, state or federal laws.

#Weisiger

EEO/AA Employer. All qualified individuals - including minorities, females, veterans and individuals with disabilities - are encouraged to apply.