Payroll Administrator II

Title: Payroll Administrator II

Job Codes:

Division: Corporate

Status: Exempt

Reports to: Lead Payroll Administrator

Revision date: June 2024

Supervises: N/A - Individual Contributor

PURPOSE

According to prescribed policies and procedures of the organization including all applicable state, federal and accreditation regulations and under the general supervision of the Payroll Manager, the Payroll Administrator II is responsible for managing and processing payroll for employees, ensuring accuracy and compliance with company policies and legal regulations. This role involves handling more intricate payroll functions and contributing to the development and implementation of payroll processes as assigned.

ESSENTIAL FUNCTIONS

Payroll Processing:

• Manage and process bi-weekly payroll for a diverse employee base, including exempt and non-exempt staff.
• Ensure timely and accurate calculation of wages, deductions, bonuses, and other compensation.
• Leads payroll processes, including investigation of errors and reconciling issues.
• Partner with Benefits/HR teams in the Workday Payroll to ensure employee benefits are being paid.

Compliance & Reporting:

• Ensure compliance with federal, state, and local payroll laws and regulations.
• Prepare and submit required payroll tax filings and reports as assigned.
• Handle wage garnishments, child support orders, and other deductions in accordance with legal requirements.

Data Management:

• Maintain accurate payroll records and employee information in the payroll system.
• Support the management of Paid Time Off (PTO)In our timekeeping system, UKG
• Perform regular audits of payroll data to identify and resolve discrepancies.

System Management:

• Assist with the maintenance and upgrading of the payroll and timekeeping systems and software.
• Provide support for payroll system issues and work with IT as needed.
• Acts as primary liaison with vendor for the timekeeping system. Monitor all facilities with timeclocks monitoring needing support

Employee Support:

• Address employee inquiries regarding payroll issues, deductions, and discrepancies in a timely manner.
• Provides guidance, consultation, coaching and expert advice to employees, legal, HR and leaders on payroll and timekeeping requirements, policies and procedures.
• Contribute and assist with preparation of all employee communications, including yearend materials, website content and updates.

Process Improvement:

• Identify opportunities for process improvements and efficiencies in payroll administration.
• Assist in the development and implementation of new payroll policies and procedures.
• Collaborate with the team to identify, develop, and implement new methods, processes, and systems to improve and facilitate the team's work; identify ways to improve data quality and usability and to streamline and enhance reporting processes and/or deliverables.

EXPECTATIONS

• Understands and effectively manages group dynamics and ambiguity
• Able to discern when to inquire, advocate, drive or resolve more decisively. Works independently under limited supervision.
• Understand and stay updated on regulatory framework governing Payroll, alongside Benefits and HR including but not limited to FSLA, taxes, HIPAA and payroll-related DOL, state, local and IRS regulations
• Can anticipate future consequences accurately; has broad knowledge and perspective; is future oriented; can contribute to the creation of competitive and breakthrough strategies and plans; can work in a fast-paced environment, managing multiple priorities continuously
• Accurately scopes out length and difficulty of tasks and projects; sets objectives and goals; breaks down work into the process steps; anticipates and adjusts for problems and roadblocks; measures performance against goals; evaluates results.
• Is widely trusted; is seen as a direct, truthful individual; can present the unvarnished truth in an appropriate and helpful manner; keeps confidences; admits mistakes; doesn't misrepresent him/herself for personal gain.
• Seeks out and listens to all levels of employees and stakeholders to develop full understanding of issues and possible solutions that drives results. Must demonstrate excellent written and verbal skills.
• Continuous Learning and proven servant leadership aptitude - Commits to continuous learning/improvement; Recognizes and addresses one's filters, privileges, biases, and cultural preferences; Placing the needs of others first; Seeks and utilizes feedback from diverse sources.
• Foster and maintain inter and intra-departmental and vendor relationships; Leverage relationships to accomplish tasks more effectively and efficiently.
• Demonstrates and maintains a positive, professional manner, manages time efficiently and effectively, provides leadership as a role model to promote a team approach, collaborates and participates in policy creation and appropriate problem-solving methods.
• Must adhere to all policies, procedures, terms and conditions set forth in the National Church Residences' Employee Information Guide (EIG), the Code of Conduct, as well as any facility handbook, including but not limited to, corporate compliance, drug free workplace, safe work practices, all federal, state, local regulations and laws.
• Completes all annual education requirements timely, including but not limited to Compliance, Privacy, Security and HIPAA training and exhibits behavior as set forth by the Code of Conduct in the performance of their duties.
• Performs other duties as assigned.

Education: Bachelor's Degree or 5-7 years' work experience in related field.

Experience: Minimum of 3-5 years relevant work-related experience in a multi-state organization, or an equivalent combination of education and work experience required. Working knowledge of federal, state and some local laws, taxes and regulations required.

Mental: Must have excellent communication, comprehension, computer and interpersonal skills with the ability to reduce informational complexity to clear, succinct and concise steps. Must have the ability to speak, read, write and understand English. Ability to follow directions, set priorities, organize, implement and administer effectively in all areas of accountability. Ability to use intuition and experience to analyze the situation and take the appropriate action. Demonstrated use of sound judgement and commitment to confidentiality at all times.

Skills: Intermediate experience of Microsoft Office including Word, Excel and other applicable programs required. Working knowledge of Human Resources Information (HRIS) and Payroll Systems. Experience using Workday and Kronos (UKG) preferred, but not required.

Travel: Negligible

Licensure: FPC, CPP or other related certification preferred but not required.

Vision: Normal: Consistent with standard workflow.

With respect to said job description, estimate the daily time spent performing the following activities.

Rare (R) = 0-24%; Sometimes (S) = 25-49%; Frequent (F) = 50-74%; Continuous (C) = 75% plus

R = Climbing R = Stooping Lifting/Carrying:S = 10-25 lbs.

S = StandingR = Pushing S = 26-50 lbs.

F = Sitting R = Pulling R = 51-75 lbs.

S = Walking S = Driving ` R = 76 plus lbs.

Consequences of Errors:Significant impact to legal compliance and organization bottom line

Supervision Received: Minimal

Working Conditions: Office cubicle or combination of Office and Home

Signature: Date:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, military status, disability, genetic information and/or any other characteristics protected by applicable law.