Business Officer

Integrated Coastal Programs ( ICP) has its home base within the UNC Coastal Studies Institute ( CSI) located at ECU's Outer Banks Campus in Wanchese, North Carolina, while maintaining a vibrant presence on the Greenville campus. Our dynamic team comprises educators and researchers spanning diverse fields such as Geology, Anthropology, Oceanography, Fisheries Science, Ecology, Geography, Marine Science, and Engineering. Central to our efforts is the stewardship of the Semester at the Coast program, a transformative initiative providing ECU undergraduates the chance to study at the Outer Banks in an immersive, experiential learning encounter spanning an entire semester. Collaboratively, we engage with other UNC Institutions and many ECU departments, driving the Integrated Coastal Science doctoral program ( ICS) and producing top-tier interdisciplinary coastal scientists. Our commitment rests in conducting pioneering interdisciplinary coastal research, propelled by external funding, expanding ECU's mission, and addressing the varied needs of our coastal region.

ECU's Integrated Coastal Programs unit provides administrative oversight for the UNC Coastal Studies Institute and leads the ECU coastal enterprise, including the Department of Coastal Studies, Integrated Coastal Sciences PhD program, and the Office of Dive &Water Safety. ICPs mission is to advance the understanding of the complex coupled human-natural systems that affect coastal environments, and the resilience of communities located within the coastal region. Northeastern NC provides a rich laboratory to investigate these processes and the interactions between human (individual and community) activities and the coastal environment and use the resulting actionable information to develop effective public policy.

The Coastal Studies Institute ( CSI) is located at the ECU Outer Banks Campus on Roanoke Island in Wanchese, NC. (http://www.coastalstudiesinstitute.org). CSI is a multi-institutional partnership administered by East Carolina University in collaboration with UNC Chapel Hill, North Carolina State University, UNC Wilmington and Elizabeth City State University. The mission of CSI is to undertake research, offer educational opportunities, provide community outreach and enhance communication about the history, culture and environment of northeastern North Carolina's maritime counties.

The Office of Dive & Water Safety ( DWS) ensures safe and effective diving and boating practices and provides support for the research, educational, and recreational diving and boating programs across our campuses.

This position serves as the Budget Administrator for State, Foundation, Institutional Trust Funds and collaborates with the Research Division within Integrated Coastal Programs ( ICP). In collaboration with the Dean and ICP Leadership team, develops and implements business plans in accordance with the College's strategic priorities, best practice standards, and procedures to monitor budgeting and transactional activities for non-grant, non-instructional external funds, and proprietary accounts. Advises the Dean, Associate/Assistant Directors, Department Chair and Unit Directors on personnel, finance, and facility resource allocations and corresponding operational issues. Advises the Dean and the Leadership Team on short- and long-term resource planning for ICP. Serves as All Funds Budget Administrator for ICP; provides Personnel budget management for personnel processes within ICP and approves financial transactions for ICP. This position serves as the lead budget administrator for ICP and will work with the other Business Officer/Coordinator regarding budget and transactional support for Departments and Offices within ICP. This position is a direct report to the Dean. All financial and administrative support personnel in the college will report to this position. This position develops and maintains appropriate internal controls to protect College investments and assets in collaboration with the Dean and Directors. Serves on the Dean's Leadership Team. Analyzes financial data from within the College and advises based on data outcomes. Manages financial and resources allocations related to the NC Renewable Ocean Energy Program ( NCROEP).

Financial Management (25%): This position will be responsible for the daily financial management of ICP, CSI, NCROEP, ICP research operations, and provide financial oversight for DCS, ICS, and DWS. This position will serve as the financial manager for the ICP and will oversee all transactional, budgetary, and regulatory aspects of the ICP, CSI, and NCROEP. This position will prepare financial reports, forecast, prepare budget entries, prepare/update fund authorities, journal entries and cash receipts. Daily financial management of college-wide, CSI, and NCROEP accounts (state, ITF, foundation, grant, and incoming funds as needed associated with CPE activities, vessels, and space use)with considerable complexity. Monitoring cash flow and financial transactions to optimize financial resources. Preparation of financial reports, forecasting, budget entries and analysis of financial statements and reports. Position will assist with the day-to-day management of ICP and CSI resources and make sure ICP is audit compliant.

Communications (15%): This position will explain in-depth the financial information from various reports from ECU and other agencies with state and federal guidelines outside of the university guidelines. This position is responsible for all day-to-day budget management and resource related items that are processed within ICP. This includes funding from state, ITF, foundation, grants, and other contracted services. This position will also work with partnerships that involve ICP ( NCROEP, AMEC). This position will report directly to the Dean of ICP and have daily interaction with the Dean, Departmental chairs, directors, and administrative staff to ensure financial and resource guidelines are followed. Participate in meetings, presentations, and discussions related to financial and business matters of ICP. Supervise staff across college to maintain communications and implement policies and procedures.

Human Resources Management (20%): Oversee all HR activities and resolve incongruities between partnering agencies for joint appointments, dual appointments so that ICP goal sand functionality of the mission are maintained. Be a resource to supervisors and staff across ICPunits to ensure compliance with performance management procedures; hiring, and reviews. Facilitate review input across collaboration agency participants. Participate in disciplinary processes, as needed. Advise on comparative salary levels, employment terms and oversee appointment procedures. Plan for staffing needs for administrative operations and research programs. Advise and help faculty and staff manage workload distributions for all program areas as well as for administrative operations and that funding sources for staffing are allocated properly for time and effort etc. Review, assess and communicate all directives for impacts and implementation across all ICP units. POC with ECU to develop and authorize new positions to ensure they are established to support ICP goals. ( SHRA, EPS, temporary, contracted, and dual appointments). Supervise administrative and operational staff within ICP's college-level Office of Administrative & Business Support, determine/implement training needs, ensure training is current, compliant, and develop strategic plan related to organization growth and staffing needs. This position will also serve as the lead budget administrator for ICP's college-level Office of Administrative & Business Support, created to increase operational efficiency, cross-training opportunities, and unity of business services across college. This position will supervise the administrative support staff throughout the college (currently 3 SHRA and 1 EHRA).

Information Analysis and Decision Making (15%): Position will use advanced knowledge to resolve complex financial problems through research and analysis by utilizing system information. Position will work with multiple funding sources that are used for various needs throughout the college. Position will work with college staff to assist them with training and problems within their various budgets and across different units. Position will manage reporting of complex programs to include preparation and analysis of financial reports. This position will be responsible for ensuring compliance with university policies, procedures, and regulatory requirements related to financial management. This position will make sure ICP is compliant with monthly reconciliation of all funds (state, foundation, ITF and grant) throughout the college.

Business Administration (25%): Position will provide guidance and assistance on financial matters in each area, maintaining accurate records, documentation, and files related to all financial transactions. This position will work with the Dean of ICP to assist with day-to-day management of the College resources and to be audit compliant. Administer, manage, and supervise staff to conduct a range of business functions for the unit, partners, collaborators, programs to support the mission of ICP. This unit (including support personnel) is spread across two campuses (Greenville and Wanchese) and supports the activities of programs from multiple ECU and other UNC institutional campus departments, government and county/local agencies conducting a wide range of programming including research, curricular programming (degree supporting) and K-12+/adult public education both on and off site. This position will provide leadership of business and financial support across all units in the college, developing and implementing policies necessary for best business management. This position will work directly with external entities related to contract negotiations of space utilization and financial contracts as needed.

Contingent upon availability of funds.

Bachelor's degree in business administration, public administration, or related business area; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

None

Applicants must complete a candidate profile by creating an account (see "Create Account" by following link below) online via the PeopleAdmin system (https://ecu.peopleadmin.com).

In order to apply, candidates must submit the following materials online at www.jobs.ecu.edu:

1) Cover letter

2) Curriculum Vitae/Resume
3) List of references with contact information

At the time of employment two to three original letters of reference, official transcripts, a criminal background check, and proper documentation of identity and employability are required.

Please be aware that if selected as a candidate of choice, an automatic e-mail will be sent to the individuals entered by the applicant in the References section of the PeopleAdmin applicant tracking system. Letters of reference submitted via the PeopleAdmin applicant tracking system will be verified and considered towards meeting this requirement.

Applicants must be currently authorized to work in the United States on a full-time basis.

In order to be considered for this position, applicants must complete a candidate profile online via the PeopleAdmin system and submit any requested documents. Additionally, applicants that possess the preferred education and experience must also possess the minimum education/experience, if applicable.

East Carolina University is committed to workforce success and cultivating a culture of care for our employees. ECU prohibits unlawful discrimination and harassment based on race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, and veteran status. All qualified applicants will receive consideration for employment without regard to their protected veteran status or disability.

Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act ( ADAAA) should contact the ADA Coordinator at (252) 737-1018 (Voice/ TTY) or ADA-Coordinator@ecu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

If you experience any problems accessing the system or have questions about the application process, please contact the Department for People Operations, Success, and Opportunity at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.