Administrative Supervisor

Position Description:

The Medical College of Wisconsin (MCW) brings a synergy between the best medical education, research and patient care. Tomorrow's discoveries happen right here alongside the very people who bring those lessons to our students. Every bit of knowledge, and every advancement, provides our students with an unprecedented, collaborative learning environment, and helps improve the vitality and care of our communities. In the role of an Administrative Supervisor you will be working in our Surgery Department.

Summary

Supervise staff regarding daily operations, monitor workflow, prioritize and delegate work to ensure efficient operations. Interview, hire, and evaluate performance to support operational and staff development. Train new employees and provide backup to ensure operational efficiency.

Primary Responsibilities

* Coordinate the Division's operations for faculty and staff, which include budgetary resources, staff recruitment, human resources, meeting coordination and practical applications of policies and procedures. Exercise independent judgment in methods of coordinating, planning and implementing office activities and procedures. Serve as a resource on MCW policy to staff and faculty.
* Oversee the daily operations of administrative support staff. Conduct and participate in team meetings to establish, improve, or maintain appropriate internal and external communication.
* Provide administrative support to the Division Chief.
* Supervise staff, assist Division Administrator in recruiting position vacancies and assist in staff performance evaluations. Review quality, accuracy, and timeliness of work for direct reports.
* Develop training strategies to improve administrative support staff performance.
* Initiate purchase order requests, check requests, and travel expenses.
* Execute special projects such as space allocations, relocations, major equipment purchases, and national and international meeting organization.
* Assist with disciplinary actions as needed for direct reports following appropriate regulatory and MCW guidelines.
* Resolve problems, issues, and concerns with department personnel and administrative support staff
* Provide backup for all staff when necessary (not more than 20% of the time) and assist with special projects.

Knowledge - Skills - Abilities

Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management.
Organization, time management, interpersonal, communication, and problem solving skills.

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Preferred Schedule:



M-F 8-4:30 (hybrid)

Position Requirements:

Qualifications

Appropriate experience may be substituted for education on an equivalent basis.

Minimum Required Education: Associate's degree

Minimum Required Experience: 3 years

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Pet Insurance
• On campus Fitness Facility, offering onsite classes.
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

For a full list of positions see: www.mcw.edu/careers

For a brief overview of our benefits see: https://www.mcw.edu/departments/human-resources/benefits

At MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring - Collaborative - Curiosity - Inclusive - Integrity - Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you.

MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination


The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants, or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

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