New

Data Center Administrative Support Specialist

Interstates Companies
United States, Nebraska, Omaha
Oct 08, 2025
Take Charge of Your Career at Interstates At Interstates, we don't just show up to work, we show up for each other. From our headquarters in Iowa to job sites across the country, we're doing award-winning electrical, controls, automation, and OT work that powers industrial facilities for clients here in the U.S. and around the world. Whether you're bending conduit, wiring panels, writing code, supporting projects, or helping things run behind the scenes, you'll be part of a crew that works hard, shares laughs, and takes pride in doing quality work. We believe in building strong teams, doing the right thing, and making a difference in the communities where we live. If you want to grow and do meaningful work, you'll feel at home here. Interstates is growing, and we are looking for a full-time Administrative Specialist II to join our Omaha office. This position will provide essential support to our project teams, helping keep communication, organization, and coordination running smoothly. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment supporting engineering and construction professionals. What You'll Be Doing Meeting Support: Help develop and distribute meeting agendas Take detailed, technical meeting notes and track action items Follow up with team members to ensure tasks are completed Team & Project Support: Manage and coordinate calendars and appointments for up to three team members Arrange travel and logistics, including occasional travel (1-2 days per month) Assist with presentation and marketing material development Organize and maintain project documentation and shared files Plan and coordinate team events and meetings Communicate with clients and distribute project reports Provide other administrative support as needed What We're Looking For Experience: 3+ years in an administrative, executive assistant, or office support role. Skills: Strong organizational skills, attention to detail, and proficiency in Microsoft Outlook, PowerPoint, OneNote, Planner, other Microsoft 365 tools, Google Workspace and BlueBeam. Communication: Professional in writing and speech; comfortable proofing, drafting, and corresponding on behalf of leaders. Prior experience in an engineering or construction-related environment preferred Location: This job is located onsite in our Omaha, NE office. There may be up to 10% travel. What You Should Know Before You Apply Interstates may collect personal information as part of your job application, such as your contact details, work history, education, and any information you provide. This information is used only for recruitment, to evaluate your candidacy, and to meet legal requirements. For details about our privacy practices and your rights under the California Consumer Privacy Act (CCPA), please see ourPrivacy Policy. By applying, you acknowledge that you have reviewed this notice. Interstates is an EEO provider and offers a drug-free workplace. Employment at Interstates is at-will and may be terminated at any time with or without notice or cause, except as otherwise provided by law.