New

Program Coordinator I

Rutgers University

life insurance

United States, New Jersey, Newark

Oct 09, 2025

Position Details

Position Information

Recruitment/Posting Title	Program Coordinator I
Job Category	URA-AFT Administrative
Department	School of Social Work
Overview	The School of Social Work mission is to develop and disseminate knowledge through social work research, education, and training that promotes social and economic justice and strengthens individual, family, and community well-being in this diverse and increasingly global environment of New Jersey and beyond.
Posting Summary	Rutgers, The State University of New Jersey is seeking a Program Coordinator I for the School of Social Work. Reporting directly to the Newark Campus Coordinator, this position provides administrative support to the School of Social Work Office on the Newark Campus. Among the key duties of the position are the following: Performs specialized administrative duties requiring the use of good judgment in making decisions in accordance with departmental policies. Provides exceptional support and customer service to students, faculty, and staff at the School of Social Work. Supports the daily functions of the office with an emphasis on effective communication, organization, record keeping and analysis, attention to detail, handling multiple projects, working independently and within a team, confidentiality, and thorough knowledge of the School of Social Work. Supports the day-to-day operations of the SSW Newark Office and its facilities, including fielding inquiries, managing vendor relations, scheduling classrooms and meeting space, maintenance of office equipment and supplies, and supervising and training work study students. Acts as a liaison with the SSW Student Affairs, Practicum Office, and Business Office, ensuring continuity of business across the unit. Plans logistics and managing and executing Special Events and Programs held by Student Affairs in Newark and the Student Activities Committee. Supports the Newark Practicum Team with student placement processes, including but not limited to liaison assignments, tracking evaluations, communicating with liaisons and instructors, maintaining affiliation agreements, collaborating across Practicum teams, and assisting with scheduling workshops. Provides student support and light advisement; fielding questions and managing communication channels, as well as collaborating with Student Affairs and other units to resolve student issues. Maintains confidential student records and data.
FLSA	Nonexempt
Grade	04
Salary Details
Minimum Salary	59893.480
Mid Range Salary	73909.480
Maximum Salary	87925.480
Offer Information	The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.
Benefits	Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits Life insurance coverage Employee discounts programs For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.
Position Status	Full Time
Working Hours
Standard Hours	37.50
Daily Work Shift	Day
Work Arrangement
Union Description	URA-AFT Administrative
Payroll Designation	PeopleSoft
Seniority Unit
Terms of Appointment	Staff - 12 month
Position Pension Eligibility	ABP

Qualifications

Minimum Education and Experience	Bachelor's degree in social work or related field and a minimum of two (2) years of relevant experience, preferably in a Higher Education setting; or an equivalent combination of education and/or experience.
Certifications/Licenses
Required Knowledge, Skills, and Abilities	Highly motivated, with strong attention to detail. Ability to handle considerable and varied responsibilities in a fast-paced environment. Ability to work well independently and as part of a team. Excellent computer skills and experience using software tools, such as Microsoft Word, Excel, PowerPoint. Strong communication skills. Strong writing skills sufficient to draft correspondence that is clear and concise. Ability to exercise good judgment, discretion and to make decisions independently. Ability to handle multiple tasks, responding flexibly and positively in all circumstances. Ability to interact and work effectively with a broad range of people, including but not limited to, Faculty, Staff, Students, Administrators, and any additional key points of contact.
Preferred Qualifications	Experience in Higher Education and/or knowledge of the Rutgers University environment and administrative structure. Strong understanding of University processes and procedures for departments at Rutgers University in Camden, Newark, and New Brunswick. Experience with Scholarchip, Canvas, Grad Portal, IMS and certain University Financial applications (Expense Management and Marketplace) in Cornerstone. Advanced knowledge of the graduate admission process, the graduate registrar's registration processes and procedures which includes graduation requirements in order to identify and create our new and continuing student databases with accuracy.
Equipment Utilized	Windows computer and expertise with the following software: Microsoft Office (Word, PowerPoint, Excel, Access). Ability to work with database systems and any technology needed to support the role, hybrid work, and virtual event attendance and management.
Physical Demands and Work Environment
Special Conditions

Posting Details

Posting Number	25ST2118
Posting Open Date	10/09/2025
Special Instructions to Applicants
Regional Campus	Rutgers University-Newark
Home Location Campus	Rutgers University-Newark
City	Newark
State	NJ
Location Details

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement