Facilities Coordinator

Starting Pay:

Position Description:
Oversees day-to-day management of the facilities work orders for Goodwill of Central and Northern Arizona (GCNA) and its affiliated entities. Works together with facilities team in tracking expenses and coordinating with external vendors and arranging for repairs and special projects. Must have basic mechanical, construction and computer knowledge in order to be successful in this field. May also provide administrative support for additional departments, as needed.

Essential Duties and Responsibilities:

• Develops processes and procedures that ensure the efficient and cost-effective running of the Facilities Team.
• Ensures the day-to-day operations align with organizational objectives.
• Submits invoices for approval and routes contracts through appropriate processes.
• Ensures high-level customer service is provided by the Facilities team through the use of email and phone calls.
• Manages inbound inquiries from vendors, and sets up new ones in AP system as necessary to assist Facilities Supervisors.
• Coordinates efforts with various Goodwill divisions, as needed.
• Oversees all maintenance work orders for the company.
• Contacts vendors and works with techs in the field to complete work orders.
• Submits vendor invoices for approval processes.
• Maintains all work orders, emergency and preventative with thorough follow-up.
• Maintains relationships with current vendors and expresses initiative in seeking out new vendors for various special projects.
• Tracks and manages work orders and their associated data, such as assignments, comments, labor, expenses, materials, and photos, when necessary.
• Must be able to quickly acquire a thorough knowledge of policies and procedures and understand the mission, vision, and culture of the organization.
• Assists Facilities Management with computer-based tasks, as assigned by Director of Construction & Facilities Management.
• Models Goodwill Core Values - Trust, Collaboration, Engagement, Ownership, and Innovation.
• Performs other related duties, as assigned.
  

Minimum Qualifications (Education, Experience, Skills):

• 2-4 years' experience as an administrative professional in a corporate setting preferred.
• Experience running a large, modern, Computerized Maintenance Management System (CMMS).
• Experience managing an office environment, preferred.
• Strong customer service orientation and organization skills required.
• Must be proficient in Microsoft Word, Excel, PowerPoint and Outlook.
• Ability to multi-task and work in a fast-paced environment.
• High attention to detail and accuracy.
• Bilingual in English and Spanish preferred, with the ability to speak and read English proficiently, required.
• Ability to pass a background check and drug screen, where applicable for position.

Reasonable Accommodation Statement:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

You will be eligible for a comprehensive Total Rewards package, 1st of the month following 60 days of employment that includes the following:

• 5 Medical Plans
• Employer Funded Health Reimbursement Account (HRA)
• 3 Dental Plans
• Vision Plan
• 401K
• Employer Paid Life Insurance
• Employee Assistance Program (EAP)
• Paid Time Off; Sick and Vacation
• Paid Holidays
• These are just a few highlights of our key benefit offerings!

Become a valued member of an organization where good work meets community impact. Our mission is: Empowering Individuals, Strengthening Families, and Building Stronger Communities. Goodwill provides no-cost career development, training, and education services to help individuals build a better life for themselves and their families. Our core values are Trust, Collaboration, Engagement, Ownership, and Innovation. Everything we accomplish as a team is centered around these core values. Together, we create an inclusive and welcoming environment for each other. With stores conveniently located near you, you can work for a company where team strength and success are valued and encouraged. Join our team and gain opportunities for job growth at Goodwill and beyond.

Goodwill of Central and Northern Arizona is an equal opportunity employer. Qualified individuals seeking employment are considered without regard to race (including traits associated with race, e.g., hairstyles), color, religion, sex (including pregnancy and related conditions, sexual orientation, or gender identity), national origin, disability, military status, age, genetic information, or any other category protected by applicable federal, state and local fair employment practice laws.

Individuals with a disability may be entitled to a reasonable accommodation under the Americans with Disabilities Act and/or state or local laws. Please contact Goodwill of Central and Northern Arizona at 1-833-624-0920 option 6 or leaves@goodwillaz.org if you need assistance or an accommodation due to a disability as defined by the Americans with Disabilities Act.

For questions about your application or employment with Goodwill of Central and Northern Arizona, please contact our Candidate Support Line at 1-833-624-0920, option 5.

PHISHING SCAM WARNING: Goodwill of Central and Northern Arizona/Goodwill Industries of Monocacy Valley, Inc. ("GCNA/GIMV") are among several companies recently made aware of a phishing scam involving con artists posing as hiring managers recruiting via email, text and social media. The imposters are creating misleading email accounts, conducting remote "interviews," and making artificial job offers in order to collect personal and financial information from unsuspecting individuals. Please note that GCNA/GIMV only use company email addresses, which contain "@goodwillaz.org" or @gimv.org", to communicate with candidates via email. The company also uses secure tools on our website to receive data from applicants and would never ask them to submit their personal banking information to apply for an open job. If you are contacted by someone about an open job at GCNA/GIMV, please verify the domain of the sender's email address and that they are asking you to apply on this website. If you believe you have been a victim of a phishing scam, please visit the Department of Homeland Security's Cyber Smart website (https://www.cisa.gov/be-cyber-smart/campaign) to learn how to report it.