Executive Assistant I

Important Application Submission Information

Build an exciting, rewarding career with us - help us make a difference for millions of people every day. Consider joining the Duke Energy team, where you'll find a friendly work environment, opportunities for growth and development, recognition for your work, and competitive pay and benefits.

This is a stand-alone position providing executive-level administrative support to the managing director of Enterprise Protective Services (EPS) as well as (director-specific administrative tasks) increasing the overall effectiveness of the physical security executive team. Exercises confidentiality, tact and diplomacy. Deep experience using Microsoft Office products - Word, PowerPoint, Outlook, Planner, Teams, SharePoint and Excel to prepare correspondence, reports, presentations, agendas, etc. Must be comfortable preparing and editing executive presentations for Senior Management Committee (SMC) and external stakeholders to include: chiefs of police, state and county emergency management directors, government officials, federal law enforcement officials, etc. Must be able to proactively anticipate and manage work needs for executives and adapt to evolving priorities. Maintains files, records and calendars; typically arranges business travel, coordinates meeting arrangements, and tracks expenses. Completes work with a limited degree of supervision; serves in a non-exempt capacity. Activities are diverse and involve close coordination with other executives and their support staff. Requires a high degree of professionalism, verbal and written communication skills, interpersonal skills, organizational skills, and ability to maintain a high level of confidentiality.

• Calendar management: proactively manages the time of the managing director and supports his/her work effectiveness

  • Leads the effort in scheduling and travel for annual state emergency management director meetings for executive and director of preparedness services

  • Scheduling for presentations at law enforcement conferences, meetings with intelligence and federal law enforcement executives, and other external stakeholders

  • Scheduling a vast array internal meetings and events

• Creates, edits, and manages complex PowerPoint decks (for managing director and directors) for presentations to senior business unit leadership; many of which are presented to senior leaders including the CEO and the Senior Management Committee (SMC), chiefs of police, and fusion centers, and other internal and external partners

• Management of the off-duty law enforcement (ODLE) payment program requires processing invoices of approximately 350 individual officers

• Coordination of financial needs of the department, including the creation of purchase requests, purchase orders, general payments to vendors and restitution payment checks from criminal activity

• Maintains email distribution lists and team online access needs

• Coordination with internal and external staff to accomplish moderately complex activities

• Receives general direction; identifies needs and initiates administrative projects

• Coordination of departmental events to include EPS management meetings, All Hands meetings, team building exercises, benchmarking sessions, (room reservations, catering, audio/visual needs, etc.)

• Facilitate campus visits (access needs, escorting needs, directions, room reservations) for all types of visitors at our home location as well as the Duke Energy Plaza

• Editor/producer of correspondence widely distributed to the team from the managing director

• Books travel and prepares/reconciles expense reports

• Assistance with the annual Crisis Management Team (CMT) preparedness services-related administrative tasks (ordering supplies, creating badges, reviewing, editing, and printing (third party vendor) the Crisis Management Team (CMT) manual

• Screens, checks, and sends EPS USPS and UPS mail

• Serves as departmental timekeeper

• Creation, writing, compilation of content, tracking, and all things distribution of monthly EPS newsletter

• Catering - coordinates all logistics of on campus catering needs for the department

• Supplies and maintains departmental kitchen and office supply needs, restocks kitchen area

• Places facilities work orders and manages the progress thereof

• Maintains EPS workroom: stocks paper, interoffice envelopes, places order to empty the shred bin, etc.

• Bachelor's degree

• In addition to required degree, two (2) or more years of experience

• In lieu of Bachelor's degree and two or more years of experience, high school/GED and four (4) years or more of experience

• Experience working with Maximo and CAPS

• Experience working with Microsoft office products, including Outlook, TEAMS, Excel, Word, SharePoint and PowerPoint

• Ability to positively and effectively interact and communicate, both verbally and in writing, as well as with those external to Duke Energy, such as community-based organizational groups, industry-related organizations, government agencies, etc.

• Self-motivated; takes initiative to maintain productivity with minimal oversight

• Demonstrated ability to build working relationships with all levels of organization - inside and outside of Duke Energy

• Experience working in a fast-paced, demanding, and collaborative environment with changing conditions

• Hybrid Mobility Classification - Work will be performed from both remote and onsite locations after the onboarding period. However, hybrid employees should live within a reasonable daily commute to 9550 Research Drive.

• In the event of a storm or emergency, may be required to work nights and weekends depending upon security events or crisis response.

• 3 days in office

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