COI Analyst or Senior COI Analyst, Office of Research Support and Compliance

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General Notes

TheOffice of Research Support and Compliance (ORSC)at The University of Texas at Austin functions to ensure that all research conducted at the University is in compliance with applicable laws, regulations, and University policies. The ORSC educates and supports the University research community with regulatory guidance concerning human subjects research (Institutional Review Board), animal research (Institutional Animal Care and Use Committee), use of biohazardous agents and use of recombinant or synthetic nucleic acids (Institutional Biosafety Committee), financial conflict of interest in research (FCOI), and research integrity education.

UT Austin offers a competitive benefits package that includes:

• 100% employer-paid basic medical coverage

• Retirement contributions

• Paid vacation and sick time

• Paid holidays

• Fully remote

Please visit our Human Resources (HR) website to learn more about the total benefits offered.

Purpose

The Office of Research Support and Compliance (ORSC) is seeking either a Conflict of Interest (COI) Analyst or Senior COI Analyst, based on relevant experience, to ensure compliance with federal requirements and institutional policies related to conflict of interest arising from investigators' personal financial interests and involvement in outside professional activities, including domestic and foreign academic and industry relationships. Responsible for facilitating the review of COI Disclosure Profiles submitted by university researchers and providing support for the ORSC's role in Conflict of Commitment, Outside Activities and Foreign Engagement review operations.

Responsibilities

COI Analyst:

Reviews and processes COI Disclosures submitted to the ORSC:

• Completes Financial Conflict of Interest (FCOI) reviews for new sponsored projects.

• Performs ongoing review of newly- and annually-updated disclosures for Conflicts of Interest related to current awards and projects.

• Utilizes available internal and external sources to verify and seek additional information, when appropriate.

• Communicates with investigators as necessary for clarification of disclosed information and routes disclosures for ancillary review when necessary (e.g., sponsored projects, department/supervisory, research security, intellectual property).

• Assists in drafting and documenting FCOI management plans in cooperation with the Associate Director (Outside Activities) and other team members.

• Communicates FCOI management requirements to investigators, supervisors, and other compliance offices (e.g., IRB) as necessary.

Supports activities essential to the processes for obtaining, reviewing, and managing disclosures:

• Assists in coordinating annual compliance review processes for investigators with FCOI management plans, including communicating due dates and documenting certification forms.

• Communicates promptly and directly with disclosers via email, phone, and/or videoconference to assist them in performing disclosures, clarification responses, annual reviews, management plan review/acceptance, and other COI-related functions in the UT Research Management System.

• Distributes FAQs/support materials to address questions about completion of financial and outside activity disclosures and to address common technical issues.

• Assists the university community in compliance with UT and funding agency requirements related to their disclosures, and communicates the appropriate information to stakeholders as necessary.

• Supports ORSC leadership and office goals by performing other tasks as assigned.

Senior COI Analyst:

In addition to COI Analyst duties, the Senior COI Analyst is responsible for:

• Independently drafts and implements baseline FCOI management plans and explains management plan requirements to investigators, supervisors, and other compliance offices (e.g., IRB).

• Identifies and addresses FCOI compliance concerns and circumstances that may require management plan modifications as part of annual FCOI compliance reviews.

• Provides support for Objectivity in Research Committee activities by gathering information about complex situations prior to monthly meetings and supporting conflicted investigators and their supervisors with implementation of rigorous management plan requirements, as determined by the Committee.

• Documents standard operating procedures for FCOI reviews and other internal processes. Evaluates and revises workflow and procedures, as needed, to identify efficiencies and address emerging concerns. Assists in implementing procedures for collaboration across units.

• Maintains up-to-date knowledge of regulations and best practices related to conflict of interest, agency disclosure requirements and related topics.

COI Analyst:

• Bachelor's degree in a relevant field.

• At least 3 years of experience in research compliance, research administration, or academic, industry or clinical research.

Senior COI Analyst:

• Bachelor's degree in a relevant field.

• At least 5 years of experience in research compliance, research administration, or academic, industry or clinical research.

Relevant education and experience may be substituted as appropriate.

• Master's degree.

• Experience in supporting a compliance program in an academic research setting.

• Familiarity with processes and requirements in federally sponsored research.

• Understanding of institutional environments related to academic-industry relations.

• Experience in reviewing Conflicts of Interest in Research as part of a research compliance program.

• Familiarity with electronic compliance management systems, particularly Huron Research Suite.

$67,000 + depending on qualifications

• May work around standard office conditions

• Repetitive use of a keyboard at a workstation

Please mark "yes" on the application for required materials.Failure to attach all additional materials listed may affect candidates being considered for the position.

• Resume/CV

• 3 work references with their contact information; at least one reference should be from a supervisor

• Letter of interest

Importantfor applicants who are NOT current university employees or contingent workers:You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers:As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.