Payroll Administrator

The Accounting and Payroll Specialist is responsible for a variety of accounting responsibilities and administering payroll and benefits. Responsible for the accurate and timely processing of bi-weekly payroll for 200 employees, via ADP, as well as various special payrolls throughout the year. Reviewing weekly timekeeping documentation for completeness and accuracy as well as reviewing and processing of all garnishments, deductions, and reimbursements in preparation for payroll processing. Position is also responsible for planning and executing quarterly and year end processes, reading and interpreting garnishment orders, as well as garnishment administration, including any related reporting and responses. Responsible for responding to inquiries into all payroll processes and procedures from corporate, internal, and external auditors. Also responsible for the preparation, maintenance and documentation of all payroll procedures and practices. Serves as the point of contact for employee payroll related questions and requests and provides payroll information for financial and worker's compensation audits.

* Process payroll through ADP along with other special payroll adjustments
* Review payroll reports to ensure accuracy and completeness
* Prepare journal entries for payroll, 401(k), and benefit accruals; also enter into the ERP system.
* Reconcile and analyze payroll related accounts against appropriate payroll records
* Reconcile quarterly 941 and state payroll tax filings
* Maintain auditable checklists and documentation for all processing
* Enter and ensure accuracy of all withholding orders, garnishments, and tax levies
* Provide support for various audit requirements
* Research and effectively communicate, both verbally and in writing, with associates and other departments with questions, concerns or requests regarding payroll, payroll taxes, and withholdings
* Responsible for payroll document retention

The Accounting and Payroll Specialist will also be trained to support the Finance department with other accounting level activities including:

* Assisting in core accounts receivable and accounts payable tasks with other Accounting Staff, as needed
* Customer receipts processing
* Perform various account reconciliations & analysis
* Review of accounts payable records for accuracy prior to processing
* Preparation of certain financial transactions and all supporting documentation
* Other duties as assigned

* Associate Degree in Accounting or equivalent experience

* A minimum of 5 years of relevant Accounting and Payroll experience preferred

* Experience with ADP preferred

* Strong analytical skills with attention to detail and accuracy

* Proficiency in Microsoft Office (Excel, Word, and Outlook)

* Excellent verbal and written communication skills

* Proven ability to work both collaboratively and autonomously

* Ability to prioritize workload to meet processing deadlines

* Ability to multi-task, and demonstrate strong critical thinking and problem-solving skills

* Maintains confidentiality of sensitive information

* Strong work ethic