Residential Life - Program Assistant - HYBRID - 136992

Department Overview:

Named for environmentalist, nature writer and Sierra Club founder, John Muir, and inspired by his remarkable life, John Muir College of UC San Diego stresses the spirit of individual choice and responsibility within the framework of a welcoming and supportive community. Muir was the second college to be founded at UC San Diego and admitted its first students in 1967. Muir is a special place where generations of students have felt recognized and valued as individuals and experienced a strong sense of belonging within this large research university. The College's motto, "Celebrating the Independent Spirit," recognizes both our namesake John Muir and the achievements of our talented and enterprising students and alumni.

Equity, diversity, and inclusion (EDI) are central to the mission of Muir. Our residence halls host the LGBTQIA+ Living Learning Community, and in doing so, we create a welcoming space and educational opportunities for all UC San Diego students. Additionally, Muir has large communities of underrepresented minoritized students, including significant populations of Native, Black, and Latinx/a/o students compared to the overall campus. Finally, our programs and partnerships reflect our commitment to diversity, as shown through our work with the OASIS Summer Bridge Program, the Kumeyaay art piece on the Muir campus, our residential life programs, and our numerous student organizations.

Position Overview:

Under the supervision of the Director of Residence Life, the individual in this position shares the responsibility for the overall day-to-day functions related to office administration and programming support of the Muir Residential Life Office. Under the guidance of the Colleges Business Office (CBO), this individual implements policies, procedures, and guidelines for fiscal and office matters pertaining to the Muir Residential Life Office. Implements office procedures and performs clerical and administrative services. Assists in processing residential judicial cases using the UCSD student conduct database, Advocate. Serves as primary liaison between Muir Residential Life office and CBO.

• Occasional evening/weekend work in support of programs and opening/closing of residences halls and apartments is required.

• Work during opening and closing weekend (one weekend in September and one weekend in June) is required.

• This position offers a hybrid (remote/on-site) work arrangement- three days on-site per week and remote every other Friday. The on-site location is at the UC San Diego Muir Residence Life Office on the main campus.

• Ability to organize and be organized, meet deadlines in a timely manner, and deal with changing priorities.

• Must work well under pressure.

• Skill to coordinate high volume workload with frequent interruptions and conflicting priorities.

• Ability to develop and organize systems to manage student information, confidential files, and general office functions.

• Effective interpersonal and verbal communication skill with the ability to clearly, respectfully, and diplomatically communicate information to a diverse group of people, including students, parents, staff, and the community, in person, on the telephone, and via e-mail in a professional manner.

• Demonstrated experience with business productivity applications including, but not limited to, Word, Power Point, Outlook, Publisher and Excel.

• Experience with or ability to quickly learn Content Management System (CMS) for website updates.

• Ability to work with college students to advise, plan, and implement educational, cultural and social programs.

• Skill in training student employees and administrative staff. Provides work direction to student employees.

• Demonstrated ability to exercise independent judgment, discretion, initiative, tact, and diplomacy in handling sensitive matters. Must maintain strict confidentiality at all times.

• Ability to initiate and track various issues and projects to completion. Ability to follow-up to ensure timely completion of projects.

• Ability to work in a team environment. Remain open and attentive to ideas, recognize responsibilities, and actively participate with others to accomplish assignments and to achieve desired goals.

• Skill in independently researching, compiling, organizing, interpreting, and selecting data and materials from a variety of sources, including online sources.

• Skill to organize data into forms that are easily understood and logical for easy retrieval and reference.

• Skill in using general office equipment including laptop, desktop computer, projectors, fax machine, scanner, copy machine, etc.

• Ability to maintain acceptable work habits, demeanor, attention to details, punctuality, and regularity of attendance.

• Experience with creating and tracking budgets related to programs and events.

• Knowledge of residential housing operations in a university setting.

• Experience purchasing goods and services related to programs and events.

• Job offer is contingent upon satisfactory clearance based on Background Check results.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

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