Office Administrator C
 Spectraforce Technologies | |
 United States, Washington, Renton | |
 Oct 16, 2025 | |
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Title- Office Administrator C Location- Renton, WA Duration- 6 months Shift- 7:00 AM- 3:30 PM Job Description The ideal candidate has experience supporting executives, possesses a high degree of professionalism and discretion, able to thrive in a fast-paced environment and possesses the unique ability to build rapport with key partners and stakeholders. The selected candidate will be a team player, proactive and have the capability to adjust priorities effectively. Position Responsibilities: * Manages the Director of Engineering's schedule and calendar. * Establishes and maintains effective working relationships with internal customers, external customers, co-workers and peers. * Maintains the highest level of confidentiality with sensitive information and while working under tight and often competing deadlines. * Coordinates domestic and international business travel, monitors traveler logistics, generates expense reports, and reconciles corporate credit card charges to ensure timely and accurate reimbursement. * Assists in planning, coordinating, and implementing logistics for visiting Client's senior executives. * Works under minimal supervision, manage the overall office ambiance, coordinating seasonal changes to create a welcoming atmosphere. * Oversee weekly coffee supply orders for the 40-26 area. * Handle mail distribution every Tuesday, including redirecting mail for individuals no longer in the building. * Update and communicate seating chart changes to leadership. * Maintain cleanliness in kitchen areas and encourage staff to keep shared spaces tidy. * Facilitate monthly snack pickups and send reminders to leadership. * Update management presentations with information collected from several groups. * Organize team events, such as potlucks and holiday parties, ensuring participation from key personnel. * Manage room reservations for the 40-26 and 5th-floor spaces, avoiding scheduling conflicts. * Manage supply orders, handle facilities requests, and maintain distribution lists. Required Skills: * 5+ years of experience providing administrative support to multiple customers such as executives, managers, and staff members. * 5+ years of experience with Microsoft Word, Excel, Outlook, and PowerPoint. * 3+ years of experience coordinating and processing domestic and/or international travel arrangements. Preferred Skills: * 5+ years of experience supporting Executives. * 5+ years of experience in partnering with executives to help develop and manage the operating rhythm/cadence for executive leadership teams. * 3+ years of experience with Concur or a similar travel and expense management program. * Effective written and verbal communication across global audiences. * Adept in functioning as a liaison between senior executives and key partners as well as superior work prioritization, organizational and multi-tasking skills. * Strong relationship building and teaming skills. | |