Administrative Support Coordinator, Center for Nursing Research

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POSITION SPECIFICS

Join the Ross and Carol Nese College of Nursing as an Administrative Support Coordinator to support and serve as the point of contact for the Center for Nursing Research (CNR).

This role is vital to CNR by not only being a resource for visitors and students to the center, but also supporting the Director of Research Administration, Associate Dean for Research and Innovation, CNR staff, and research-related faculty members.

The Administrative Support Coordinator will work both independently and collaboratively in a team-oriented environment, utilizing organizational skills and a high level of professionalism and discretion, to complete this position's responsibilities, which include but are not limited to:

Administrative Support for Research Leadership

• Coordinate schedules and meetings for the Director of Research Administration and Associate Dean for Research and Innovation

• Assist in preparing the monthly CNR newsletter

• Facilitate communication between leadership and research faculty/staff

• Manage and maintain documents

Support for Research Faculty and Students

• Serve as a point of contact for faculty and students; respond to inquiries and routine requests

• Provide guidance on office operations and software tools

• Assist with research-related tasks including grant preparation, manuscript support, peer reviews, evaluations, and Activity Insight submissions

• Support data collection for CNR initiatives

Communication and Coordination

• Manage scheduling and meeting logistics for research faculty

• Ensure consistent and effective communication between CNR and research teams

Event Coordination and Committee Support

• Provide administrative support for CNR-sponsored events such as symposiums, seminars, and faculty meetings

• Handle logistics including room reservations, Zoom setup, refreshments, and on-site support

• Prepare agendas, meeting materials, and minutes

• Coordinate speaker communications, marketing efforts, and evaluation processes for the CNR Education Seminar Series

Qualifications:

• Outstanding organizational and time-management skills

• Ability to manage multiple tasks and prioritize effectively

• Excellent communication (both written and verbal) and interpersonal skills

Experience with Microsoft Office 365, including Word and Excel, is preferred. Previous administrative experience will also be considered a plus.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS

Additional Information:

This position will report to the Associate Dean of Research and Innovation with leadership collaboration from the Director of Research Administration.

The Ross and Carol Nese College of Nursing is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work should be directed to the hiring manager during the interview process.

BACKGROUND CHECKS/CLEARANCES

SALARY & BENEFITS

Salary Structure - Information on Penn State's salary structure

Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional well-being. In addition to comprehensive medical, dental, and vision coverage, employees enjoy robust retirement plans and substantial paid time off which includes holidays, vacation and sick time. One of the standout benefits is the generous 75% tuition discount, available to employees as well as eligible spouses and children. For more detailed information, please visit our Benefits Page.

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Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

EEO IS THE LAW

Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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