Division Manager
Job Summary The Division Manager (DM) has a challenging and rewarding job working with an exceptional group of faculty and staff in a dynamic multi-institutional environment. In partnership with the division chief, the incumbent is responsible for developing short and long range needs assessments to appropriately support the division's overall goals and missions. The incumbent takes initiative to develop operations policy and works closely with the division chief to facilitate effective decision-making processes in addition to having both internal and external facing responsibilities addressing strategic direction, divisional expansion and growth, and overall administration and center operations. The incumbent plans, organizes and directs all activities to ensure operational effectiveness of the division including: financial management, academic faculty and staff personnel administration, research administration, IT services, space and facilities management. The incumbent has responsibility for the administration and financial relationships of the division with Department of Medicine and other departments and divisions at UCSF.
The division manager position has a dual role as the chief administrator for the division: 1) The DM is responsible for all operating activities, including developing and maintaining appropriate systems to ensure high quality service delivery, integrating administrative, fiscal, and programmatic systems, and 2) provides organizational management to researchers and collaborators of the division, and monitors and evaluates the progress and outcomes of projects. Overall, in partnership with the chief, the DM is responsible for strategic planning - anticipating and incorporating needed changes in programs while evaluating the impact of policy shifts or other external changes on DoC-IT. As a non-clinical division, the division manager predominantly focuses on supporting research, training/education, HR, finance, and strategy related to growing and sustaining the division and its people and programs. The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. The salary range for this position is $143,900 - $215,800 (Annual Rate). To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html Department Description The Department of Medicine (DOM) is the largest department in the School of Medicine (SOM) at UCSF. The DOM has an annual budget of ~$715M across three sites with over 2,700 employees. The DOM comprises 24% of all UCSF faculty, 27% of the SOM's faculty, and 20% of the SOM budget. For the past 30 years, the DOM has consistently ranked among the top four departments of medicine in the country, and the department has been the number one recipient of NIH research dollars in seven out of the last ten years.
The Division of Clinical Informatics and Digital Transformation (DoC-IT) serves as the academic home for applied clinical informatics researchers within the UCSF Department of Medicine (DOM). DoC-IT also serves as a coordinating entity with key internal and external digital stakeholders across all UCSF mission areas, schools, departments, and divisions. Founded two years ago, the division has grown significantly, expanding from an initial group of 15 faculty/trainees/staff to over 80 members, including more than 45 joint faculty from various DOM divisions and other UCSF departments and schools. DoC-IT houses several research centers and initiatives, including:
- CODEX: The Coordinating Center for Diagnostic Excellence
- CLIIR: The Center for Clinical Informatics and Improvement Research
- ADAPT: The Center to Advance Digital Physician Practice Transformation
- IMPACC: The Impact Monitoring Platform for AI in Clinical Care - in partnership with UCSF Health
DoC-IT is also the home of the Clinical Informatics Fellowship program, which supports the training of future physician leaders in the field. DoC-IT has a large extramural research portfolio and many research faculty who are supported by grants. Extramural funding comes from diverse sources such as NIH, NSF, AHRQ, private foundations, and federal and industry contracts.
Required Qualifications
- Bachelor's degree in related area and / or equivalent experience / training
- Minimum 6+ years of directly relevant experience (i.e., progressively responsible academic and financial management experience, or equivalent experience, encompassing financial management, strategic planning and organizational development, and human resource management) and 5+ years of lead/supervisor/manager experience required
- Minimum of three years of experience hiring and managing high performing employees
- Excellent project management skills, including the capability of managing capital projects
- Excellent skills to work collaboratively and act persuasively in sensitive situations; skills in conflict management techniques
- Excellent interpersonal skills to effectively lead, motivate and influence others and develop and maintain high standards of customer service
- Broad knowledge of the organization's processes, protocols and procedures with a focus on budget, account and fund management and / or personnel management under labor contract(s) and personnel policy
- Broad knowledge of financial analysis and reporting techniques; human resources and risk management planning; and / or accounting and payroll
- Strong verbal and written communication skills; ability to influence / persuade all levels of staff
- Skills in organization and customer service to effectively manage multiple important priorities. Proven ability to organize department work functions in an efficient and effective manner
- Broad knowledge of common organization-specific and other computer application programs
- Skills to work collaboratively with other units
- Proven skills to quickly evaluate complex issues and identify multiple options for resolution
- Demonstrated management and conflict resolution skills to effectively lead and motivate other
- Independent and critical thinking paired with strong skills in teamwork and use of judgment in determining priorities and what decisions need to be moved to a higher level
- Demonstrated ability to maintain discretion and confidentiality
Preferred Qualifications
- Master's degree in business, health management, public health, or related field
- Comprehensive understanding of academic healthcare/university policy and procedures related to management of extramural funding
About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values.
In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.edu
Join us to find a rewarding career contributing to improving healthcare worldwide. Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. Job Code and Payroll Title 000547 ADMIN MGR 1 Job Category Professional and Managerial Bargaining Unit 99 - Policy-Covered (No Bargaining Unit) Location San Francisco, CA Campus Parnassus Heights (SF) Additional Shift Details Monday-Friday: 8:00am-5:00pm |
University of California - San Francisco Campus and Health
Oct 29, 2025