Executive Assistant

fairlife LLC
$90,000-$110,000 USD
United States, Illinois, Chicago
1001 West Adams Street (Show on map)
Nov 13, 2025
fairlife, LLC is a Chicago-based nutrition company that creates great-tasting, nutrition-rich and dairy products to nourish consumers. With over $3B in annual retail sales, fairlife's portfolio of delicious, lactose-free, real dairy products includes: fairlife ultra-filtered milk; Core Power High Protein Shakes, a sports nutrition drink to support post-workout recovery; fairlife nutrition plan, a nutrition shake to support the journey to better health. A wholly owned subsidiary of The Coca-Cola company, fairlife, LLC has been recognized by both Fast Company and Nielsen for its industry leading innovation. To learn more about fairlife and its complete line of products, please visit fairlife.com. Job Purpose The Executive Assistant will provide high-level administrative support to fairlife, LLC's Executive Leadership Team (ELT) by acting as a project manager of people: conducting meeting coordination, preparing reports and presentations, handling information requests, managing business-related event planning and coordination, and performing a wide variety of other administrative functions. An ideal candidate is responsive, thoughtful, self-directed, positive, and can communicate effectively and efficiently. Key Responsibilities Serve as a trusted business partner, managing time, priorities, and communication for the Chief Supply Chain Officer. Own calendar and meeting discipline: schedule, confirm attendance, and escalate when necessary to ensure participation. Coordinate logistics for meetings, events, and offsites (virtual and in-person), including catering, A/V, and travel arrangements. Prepare and edit presentations, reports, and executive communications with precision and professionalism. Anticipate needs and act independently to resolve issues before they arise. Maintain strong follow-up routines with internal teams and external stakeholders. Partner with other Executive Assistants to align calendars and support cross-functional projects. Manage expense reports and ad hoc projects with accuracy and timeliness. Build trust quickly with new stakeholders and maintain open communication. Identify opportunities to streamline processes and improve efficiency. What Success Looks Like Agile communicator who confidently engages with senior leaders and pushes through conflict. Attention to detail in scheduling, documentation, and follow-up. Proactive relationship builder who anticipates needs. Ability to project manage executive priorities, ensuring meetings happen and decisions move forward. Qualifications Bachelor's degree preferred or equivalent experience. 5+ years supporting top level executives in fast-paced, high-growth environments. Strong project management skills with experience coordinating complex events and initiatives. Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel). Exceptional organizational skills and ability to manage multiple priorities under pressure. High level of discretion, professionalism, and judgment. Comfortable holding others accountable and influencing outcomes with tact. Flexible and adaptable to changing priorities and work styles. Ability to work primarily onsite with occasional travel. Preferred Attributes Fearless communicator who thrives in dynamic environments. Skilled at anticipating needs and solving problems independently. Positive, resourceful, and committed to building team culture. position location: Chicago, IL reports to: Chief Supply Chain Officer travel requirements: up to 20% exempt/nonexempt: exempt Base pay offered may vary depending on geography, job-related knowledge, skills, and experience. A full range of medical, financial, and/or other benefits, dependent on the position, is offered. Base pay range: $90,000 — $110,000 USD fairlife, LLC is an equal opportunity employer. We do not discriminate on the basis ofrace, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. All qualified applicants and employees will be given equal opportunity. Selection decisions are based on job-related factors. In addition to its nondiscrimination commitment, the Company will also provide reasonable accommodation of qualified individuals with known disabilities unless doing so would impose an undue hardship on the Company. If you have a disability and would like to request accommodation in order to apply for a position with us, please emailcareers@fairlife.com. For Recruitment Agencies* At fairlife, we manage the majority of our hiring internally through our dedicated Talent Acquisition team, which is actively engaged in direct candidate sourcing. Most of our roles are filled through applications submitted via our careers site or through direct outreach by our team. As our recruitment is primarily handled in-house, we work only occasionally with external agencies, and only those on our existing, pre-approved vendor list. At this time, we are not reviewing or expanding that list. Unsolicited resumes or submissions from external agencies not authorized by our Talent Acquisition team will be considered direct candidate applications. As such, fairlife will not assume responsibility for any placement fees associated with these submissions.