Administrative Assistant

Milwaukee School of Engineering (MSOE)
In addition to being located in the heart of downtown Milwaukee, MSOE offers a competitive compensation package including base pay; PTO; 13 paid staff holidays per year; medical, dental, vision, disability, and life insurance plans; 403(b) retirement plan
vision insurance, parental leave, paid time off, paid holidays, 403(b), retirement plan
United States, Wisconsin, Milwaukee
1025 North Broadway (Show on map)
Nov 17, 2025
Who We Are Milwaukee School of Engineering (MSOE) is an academic institution intrinsically tied to the real world - a confluence of industry knowledge, work ethic and an enduring desire to know more. The university offers Bachelor's and Master's degrees in engineering, computer science, machine learning, user experience, construction management, actuarial science, business and nursing. With about 3,000 students, faculty and staff, MSOE is large enough for big opportunities and small enough for personal attention. A Small University Dedicated to Achieving Big Things MSOE is a supportive environment where everyone is valued. Our method of learning by doing is our distinction: it is how we teach, how we learn and how we serve. MSOE's top priority is serving our students. By joining our community, you are building the leaders of tomorrow. Our Mission MSOE is the university of choice for those seeking an inclusive community of experiential learners driven to solve the complex challenges of today and tomorrow. We are united by our six values - collaboration, excellence, inclusion, innovation, integrity and stewardship - which represent the core of our campus culture. Under the leadership of Dr. John Walz, MSOE has embarked on an ambitious strategic plan, Extraordinary Together, that propels the institution forward. At MSOE, we are dedicated to promoting an academic environment marked by an unwavering respect for every individual. Summary MSOE invites applications for a full-time Administrative Assistant to join our Rader School of Business (RSOB) team. Under the direction of the Department Chair, the Administrative Assistant serves as the central hub of the RSOB, ensuring the smooth and efficient running of daily operations. This role provides exceptional customer service to students, faculty, staff, and visitors, and supports both graduate and undergraduate programs within the School. The Administrative Assistant must be highly organized, proactive, and discreet-someone who enjoys variety, takes initiative, and works with warmth and professionalism. The successful candidate will demonstrate strong communication skills, sound judgment, and the ability to balance multiple responsibilities while maintaining a calm and positive presence in the office. Essential Job Functions General Office: Support the work of the Chair of the Rader School of Business. Support the daily operation of the Innovent Center (The business schools innovation hub) Provide high-level administrative and operational support with professionalism, confidentiality, and efficiency. Greet visitors, faculty, students, and guests warmly, serving as the welcoming face of the School. Perform a variety of administrative duties including scheduling meetings, maintaining records, preparing documents, responding to emails, and answering phone calls. Monitor budgets, maintain office supplies, and oversee departmental purchasing. Help organize School events, meetings, and celebrations throughout the academic year. Monitor RSOB classrooms, office, and building needs; coordinate maintenance and technology support. Supervise and mentor student workers. Liaise with other departments across MSOE to ensure smooth and effective collaboration. Academic and Program Support: Assist with scheduling of classes and academic events. Maintain records and files for both graduate and undergraduate programs. Support faculty and program directors to ensure course delivery and student support run smoothly. Compile data and assist with documentation for reports, reviews, and external accreditation. Respond to student and faculty inquiries with accuracy, warmth, and professionalism. Serve as a knowledgeable resource for office and technology systems. Other Duties and Responsibilities Support accreditation, assessment, and reporting activities as needed. Invest in and influence others positively within the School community. This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time. Qualifications 3+ years in an office administrative capacity required Associate's degree in a related field preferred Proficient in the use of MS Office for communication, scheduling, reporting, and analysis, with the ability to adapt computer skills to new systems. Ability to work occasional Saturdays and once per month until 7pm Skills and Abilities Ability to read and interpret documents such as safety rules, operating instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before others. Ability to effectively communicate in both written and oral form across all levels of the institution. Ability to use numbers to solve problems involving concrete variables in standardized situations. Able to work independently with minimal guidance and as part of a collaborative team. Able to complete assignments with attention to detail and high degree of accuracy. Ability to demonstrate sound judgment and loyalty, maintaining confidentiality at all times. Physical Demands While performing the duties of this job the employee is largely sedentary, the ability to move is required. The employee is occasionally required to traverse within their work area as well as other areas on campus. Work Environment This job operates in a professional office environment. This role uses standard office equipment, including but not limited to computers, phones, photocopiers, and filing cabinets. Why Join MSOE? At MSOE, we invest in our employees' professional and personal growth. MSOE offers competitive, fully comprehensive benefit plans to all full-time employees including medical, dental, life, disability and vision insurance, 13 paid holidays, Paid Time Off, and paid parental leave, as well as a 403(b) retirement plan with company matching of up to 6% of employee earnings and immediate vesting. Educational benefits are available for employees and family members. Plus, employees have access to our state-of-the-art fitness center at no charge. Located in the heart of downtown Milwaukee, MSOE is just blocks away from the beautiful lakefront, the theater district, museums, sports and music venues, parks and shopping. To view more detailed information about MSOE, please visit www.msoe.edu/hr. The above statements reflect the general details necessary to describe the principle functions of the occupation described and shall not be construed as a detailed description of all the work requirements that may be inherent in the occupation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. It is the policy of MSOE to provide equal employment opportunity to all individuals regardless of their race, ethnicity, color, creed, religion, sex, age, national origin, physical or mental disability, military and veteran status, sexual orientation, gender identity, genetic characteristics, marital status or any other characteristic protected by local, state or federal law. This policy applies to all jobs at the University and to all the terms, benefits, and conditions of employment/enrollment. Job Code: 222