Special Projects Coordinator - Park Maintenance

Posting Type: Closed Competitive

Work Type: Full Time

Nature of Work:
This is administrative work which involves planning, scheduling, and coordinating City and departmental special events and projects. It involves establishing agendas, acquiring speakers and special guests, arranging advertising for the events and other noteworthy departmental activities, completing department projects and acting as a public relations spokesperson in disseminating information and responding to questions and concerns about current and planned events. It also involves writing reports and conducting analyses of departmental related issues, organizing meetings and soliciting attendance, and making suggestions to resolve the issues. An incumbent in this classification exercises considerable independence in the performance of duties and receives general guidance from a superior.

Education and Experience: The knowledge, skills, and abilities may be acquired through, but are not limited to, the following combination of education and/or experience.

* High school graduation or its equivalent
AND
One (1) year of experience in advertising, public relations, broadcasting, journalism, or a related field, including experience in purchasing air time, writing copy, developing advertising layouts, making public presentations, and in promoting events and programs.

Special Qualifications:
Must be able to transport oneself or coordinate transportation to locations throughout the City.

Pay Range: $58,448.00 with step increases to $78,166.40 Annually

Benefits: Forty-hour work week. Paid leave per year: twelve days vacation; five days management; fifteen days sick; and fourteen holidays. Employee's group health insurance, including major medical, vision, and dental, for individual or family. Defined benefit pension plan, plus Social Security, and more. See hr.cityofomaha.org for detailed information.

Who Can Apply:

Applicants for a closed competitive posting are required to meet the following: Candidates must be a current or former City of Omaha employee in any of the following categories: Part-time, Seasonal, Classified, Unclassified, or Probationary, who has worked, at the time of application, at least 1,040 cumulative hours within the last 5 years and has been employed by the City at sometime within the last 18 months and who meets the qualifications as set forth in the posting.

How to Apply: Completed City of Omaha employment applications must be submitted using the online application from the City website. It is the sole responsibility of the applicant to check and ensure that any and all required application materials and supplemental forms are received by the City of Omaha Human Resources Department by the stated deadline. You may confirm receipt of any materials and forms by contacting the Human Resources Department. If the materials are not received in the Human Resources Department by the stated deadline, they will not be considered. There will be no exceptions to this rule.

Examination Information: The examination will consist of a training and experience form designed to assess job-related knowledge, skills, and abilities of the position. The training and experience form will be given to candidates once their application has been received, reviewed by a recruiter, and accepted to test for the position. The form must be completed and returned to the Human Resources Department by December 10, 2025 (passing score 60%). Final eligibility list will be the training and experience form weighted 100%.

Veteran Points: To claim five (5) points for veteran's preference, you must submit proof of service (such as a DD-214) that includes the date of induction, date of honorable separation, and Social Security number. (You must have completed more than 180 consecutive days of active duty.) To receive an additional five (5) points credit for disability, you must submit proof of eligibility from the United States Department of Veterans Affairs dated within the last 12 months. This information must be submitted to the Human Resources Department by December 10, 2025.

Required Knowledge, Skills, and Abilities:

* Knowledge of promotional and advertising media, their uses and relative effectiveness
* Knowledge of and ability to effectively navigate media networks and websites
* Knowledge of basic HTML and its applications and uses
* Knowledge of and ability to operate a computer or other technology using standard or customized computer or systems software applications appropriate to the assigned tasks
* Knowledge of promotional methods and techniques
* Knowledge of purchasing advertising time or space
* Skill in writing copy and developing advertising layouts
* Skill in preparing and presenting speeches before large groups
* Skill in utilizing project management tools to complete tasks successfully in a timely manner
* Ability to learn and adapt to advances in computer and electronics device technology and software
* Ability to interpret and explain various rules, policies and practices; in addition to organize, compile, and maintain confidential department records
* Ability to organize, prepare, and present effective oral and written recommendations and reports
* Ability to perform assignments with accuracy and attention to detail and to make decisions, recognizing precedents and practices
* Ability to understand written or oral instructions
* Ability to adhere to safety policies, procedures and guidelines
* Knowledge of promotional and advertising media, their uses and relative effectiveness
* Knowledge of and ability to effectively navigate media networks and websites
* Knowledge of basic HTML and its applications and uses
* Knowledge of and ability to operate a computer or other technology using standard or customized computer or systems software applications appropriate to the assigned tasks
* Knowledge of promotional methods and techniques
* Knowledge of purchasing advertising time or space
* Skill in writing copy and developing advertising layouts
* Skill in preparing and presenting speeches before large groups
* Skill in utilizing project management tools to complete tasks successfully in a timely manner
* Ability to learn and adapt to advances in computer and electronics device technology and software
* Ability to interpret and explain various rules, policies and practices; in addition to organize, compile, and maintain confidential department records
* Ability to organize, prepare, and present effective oral and written recommendations and reports
* Ability to perform assignments with accuracy and attention to detail and to make decisions, recognizing precedents and practices
* Ability to understand written or oral instructions
* Ability to adhere to safety policies, procedures and guidelines
* Ability to sit and type from 76 to 100% of the time; to bend and stoop from 51 to 75% of the time; to reach, squat, and lift from 26 to 50% of the time; and to climb, kneel, crouch, stand, and walk from 0 to 25% of the time
* Ability to use up to ten (10) pounds of force to move objects from 0 to 33% of the time, and to use lesser amounts of force to move objects from 34 to 100% of the time

Essential Functions: Any one position may not perform all of the duties listed, nor do the listed examples include all of the duties that may be performed in positions allocated to this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

* Plans, schedules, prepares agendas, secures speakers, arranges the attendance of special guests, and oversees the conduct of such special events and projects
* Coordinates projects within a department as assigned by a superior to ensure they are completed in a professional, consistent, efficient and timely manner
* Prepares press releases and other written background information regarding the events for use by the Mayor and other City officials
* Develops and manages a comprehensive media marketing strategy that will increase visibility of the departmental facilities and services to citizens and visitors of Omaha
* Assists with the design and content of department website
* Measures the impact of media on the overall marketing efforts
* Coordinates the work of creating and disseminating brochures and other media notifying City employees, interested groups, and the public of planned special events
* Oversees and maintains appropriate use of the department logo
* Coordinates the efforts of private public relations firms retained to assist in advertising planned events
* Conducts studies and performs analyses of departmental related issues and makes recommendations based on findings
* Plans, organizes, and solicits attendance to meetings to department related issues to explain the City's and departments stance, gain public input, and resolve concerns
* Acts as spokesperson for the City and the department regarding upcoming events and other special projects
* Assists in development and evaluation of the departments strategic planning process in bringing services to the citizens
* Coordinates market research data to assist divisions with quarterly reporting and annual planning in achieving department goals and objectives
* Coordinates budget input as it relates to marketing, graphics functions and measurement tools within the department
* Researches, coordinates, and writes grants for the department, and ensures compliance
* Serves as volunteer coordinator for all department volunteers
* Performs other duties as assigned or as the situation dictates within the scope of this classification

Conditions of Employment: Candidates must provide proof of U.S. citizenship or proof of permanent residence or authorization to work. The City of Omaha reserves the right to conduct criminal history, driving record, reference and credit checks and a background investigation on applicants for employment. Successfully passing a criminal background review, reference check, and if applicable, a credit check, is required as a condition of employment. If applicable, the City will require that you successfully pass a review of the driver's license, driving abstract, a pre-employment drug test, a hearing test and a back screening examination as a condition of employment. Failure to provide the information requested in the application process in a truthful, accurate and complete manner may result in disqualification, revocation of conditional employment or termination.

Reasonable Accommodation: The City of Omaha does not discriminate on the basis of disability. If you need a disability-related accommodation during the job application or selection process, advise the Human Resources Department at least 48 hours prior to the need by emailing employment@cityofomaha.org.

For a complete description of this job classification, visit hr.cityofomaha.org

Contact Points:

City of Omaha Human Resources Department
1819 Farnam St, Suite 506
Omaha, NE 68183

Phone: (402) 444-5300
Fax: (402) 444-5314

Website: hr.cityofomaha.org
Email: employment@cityofomaha.org