ACCESS Administrative Assistant

The following is intended to describe the general nature and level of work being performed. This list of duties is illustrative only and is not a comprehensive listing of all the functions and responsibilities performed.

NOTE: This position is funded through an external grant. Continued employment beyond the fiscal year is contingent upon continued funding.

THIS POSITION WILL END ON 9/30/2026.

Position Summary:
This grant-funded position supports the ACCESS (Academic Connection, Caring, Engagement & Student Success) Title V Project, which focuses on improving student retention and completion rates. The role manages day-to-day administrative operations, including office tasks, scheduling, communications, and recordkeeping. It also provides frontline support for students, staff, and stakeholders. This position reports to the ACCESS Activity Director.

Duties and Responsibilities:

• Serve as the primary point of contact for the ACCESS Grant Office.
• Promote a customer service-focused environment that is responsive to student needs.
• Organize and maintain office files and supplies; coordinate purchasing and travel arrangements.
• Schedule appointments, meetings, and events for grant staff.
• Coordinate logistics and prepare materials for meetings.
• Maintain budget records and communicate with the ENMU-Roswell Business Office.
• Draft correspondence, agendas, memos, and meeting minutes.
• Manage internal and external communications, including newsletters and promotional materials.
• Assist with data collection, entry, and maintenance for grant reporting.
• Provide administrative support for peer mentoring programs, professional development initiatives, and community events.
• Perform other duties as assigned or deemed necessary.

Minimum Job Requirements:

• Associate degree or two years of experience in administrative support.
• Strong organizational, communication, and computer skills (Microsoft Office, Google Suite).
• Ability to manage multiple tasks, work independently, and maintain confidentiality.

• Administrative assistant experience working in Higher Education.
• Bilingual proficiency (English and Spanish).

• Work is performed during normal work hours, with some evenings and weekends to meet deadlines.
• Work is sedentary in nature that at times requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Electronic Application Instructions: Electronic applications should be submitted through the "Apply" link on the top of this page. Please attach the following required documents to your electronic application:

Required Documents:
Letter of Interest
Resume/ Curriculum vitae
Contact information for three references (blind or off list reference checks may be conducted on finalists)
Transcripts Official or Unofficial (Scanned/PDF transcripts required if being used to meet the minimum or preferred qualifications; Copy and Paste transcripts will not be considered.)

ENMU-R is an Equal Opportunity Employer/Title IX/IPRA. Eastern New Mexico University - Roswell does not discriminate based on race, color, national origin, religion, sex (including pregnancy, gender identity, and sexual orientation), age, disability, genetic information, veteran status, or any other characteristic protected under federal, state, or local laws. If reasonable accommodation is needed to participate in the job application or interview process, or to perform essential job functions, please contact the office of human resources at (575) 624-7412. New Mexico is an open records state; therefore ENMU-R complies with the Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2, from the Office of the New Mexico Attorney General.Any concerns regarding sex discrimination should be addressed to the Title IX Coordinator at either titleix.coordinator@enmu.edu, (575) 562-2235, or Quay Hall Office 109, 1500 S Avenue K, Portales, NM 88130. Requests for records should be sent to Teresa Casarez atteresa.casarez@roswell.enmu.edu. For any other inquires please contact Human Resources at (575) 624-7412 or emailroswell.hr@enmu.edu

The specific statements shown in each section of this description are not intended to be all inclusive. They represent typical elements and criteria considered necessary to successfully perform the job.

ENMU-Roswell reserves the right to cancel, change, or close any advertised position at any time. The decision to do so will be based upon the needs of the University and the final determination will rest with the President.

APPLICANTS ARE RESPONSIBLE FOR SUBMITTING COMPLETE APPLICATIONS