Senior Specialist, OR Operations - Project Management - Business Services

Overview

Responsibilities

• Serves as liaison between Supply Chain and Project Management on procurement efforts.
• Support Project Management and other organizational staff in the preparation, submission of requisitions for BPAs, CPAs, Spot buys, P-Card purchases.
• Maintain and track all requestions status including, approval, purchasing issues, bid questions and all relative items relating to procurement process.
• Attends field visits, field walks and pre-award meetings. Coordinates engineering package and schedule review meetings.
• Responsible for ensuring invoice verification processes are consistent with CM- l (Construction Adm in Manual) and the department's best practices.
• Process receipts in Oracle in accordance with the terms and conditions of vendor contracts as well as Company policies and procedures.
• Provide support for the timely resolution for payment discrepancies.
• Oversee the review, accurate entry, and timely submission of all departmental GOIs related to project management activities
• Compile, audit, document, and submit monthly project management accruals ensuring accuracy and compliance with departmental standards.
• Review and process transfers and corrections, verifying all supporting documentation and ensuring proper authorization before submission.
• Prepare and refine monthly project status reports and generate project dashboards for management review.
• Administer P-card purchases in compliance with company policies and submit proper documentation for processing and approval in support of all P-card transactions.
• Coordinate data responses with Subject Matter Experts throughout the Company for internal and external Audits (e.g. Liberty, North Star, etc.).
• Develop technical solutions and automated processes for work functions in the department.
• Utilize and assist in the development of the departmental SharePoint and associated workflows/processes.
• Provide administrative support to Project Management and other organizational staff as needed, including providing account numbers and verifying and routing invoices in the Oracle system.

Qualifications

• Bachelor's Degree and 3+ years of related work experience or
• Associate's Degree and 5+ years of related work experience or

• Should have knowledge of project budgeting, scheduling, work management systems, accounting systems, and workload planning tools (e.g. Primavera, Microsoft Project), required.
• Must have excellent written, verbal and telephone communication skills and be able to deal tactfully and effectively with all levels of the organization, as well as customers and outside vendors, required.
• Must have strong decision-making, organizational, presentation and interpersonal skills, required.
• Computer literacy with proficiency in Microsoft Outlook, Word, Excel and PowerPoint, required.
• Must be well organized, detail oriented, flexible to handle multiple assignments and able to meet deadlines, required.
• Must be able to exercise independent judgment and have excellent presentation skills, required.
• Related work experience in project management, engineering, accounting or finance, preferred.
• Experience with MS Project or Visio, preferred.

• Driver's License Required

• The selected candidate will be assigned a System Emergency Assignment (i.e., an emergency response role) and will be expected to work non-business hours during emergencies, which may include nights, weekends, and holidays.