Employee Wellness Administrative Assistant

Make a meaningful impact on employee wellbeing while growing your career in a supportive, mission-driven environment.

Take a glimpse into why CW might be the right place for you: https://tinyurl.com/9yc7h8um

• Location: New Britain, CT


• Schedule: Monday to Friday


• Shift: 8:00am to 4:30pm

Do you love organization, and enjoy helping others feel their best at work? If so, join us as an Administrative Assistant supporting our Employee Wellness Coordinator in helping to keep our employee wellness program running smoothly and employees engaged.

• Managing calendars, scheduling meetings, and coordinating wellness events.


• Tracking tasks, deadlines, and reminders to keep initiatives on track.


• Organizing logistics for workshops, webinars, and special events.


• Preparing materials, handling registrations, and collecting feedback.


• Drafting and distributing communications about wellness resources and events.


• Collaborating on creative projects like flyers, newsletters, and digital content.


• Assisting with video and multimedia content for campaigns and workshops.


• Maintaining confidential employee wellness and EAP data in our CRM system.


• Researching local community service organizations and wellness partners.


• Participating in training to stay sharp on compliance and best practices.

What You'll Need to Be Successful:

• High school diploma or equivalent


• Minimum of 2 years providing administrative or clerical support in a professional office setting.


• Strong business writing and proofreading abilities.


• Professional discretion when handling confidential matters


• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)


• Must have a valid driver's license.

Bonus If You Have These Skills:

• Associate's degree in business administration, HR, psychology, public health, or related field.


• Experience with Salesforce or similar CRM systems.


• Familiarity with wellness initiatives, HR practices, or healthcare environments.


• Understanding of confidentiality protocols (HIPAA, FERPA, etc.).


• Excellent organizational, communication, and problem-solving skills.


• Ability to work independently and collaboratively in a fast-paced environment.


• Adaptability and eagerness to learn new tools and processes.

Why You'll Love This Job

• You'll be a part of a mission-driven team that values your hard work and helps you grow.


• You'll gain hands-on experience in wellness programming, communications, and event coordination.


• Opportunities for career growth!

Explore Our Generous Benefits Package:

• Employer Sponsored Benefits Includes:


• Insurance - Medical, Dental, Vision


• Telemedicine
  
  
  
  • Retirement Plan & Match Options
  
  
  • Disability Plans
  
  
  • Life Insurance - Accidental Death & Dismemberment and Group Term Life
  
  
  
  


• Paid Holidays, Vacation and Sick time


• Voluntary Benefits Offered Includes:
  
  
  
  • Hospital Indemnity, Accident, Critical Illness & Voluntary Life
  
  
  
  

Physical & Environmental Demands:

• Environment: This position is primarily based in an on-site, professional office environment. The workspace is climate-controlled, well-lit, and furnished with standard office equipment. Occasional movement between various office areas, meeting rooms, or adjacent facilities may be required.


• Physical Activity: The role involves sitting for extended periods to perform desk-based tasks such as typing, reviewing documents, and using a computer. There will also be occasional standing, walking, bending, and reaching required to retrieve files, operate office equipment, or move between workstations.


• Lifting and Carrying: The position may require lifting or carrying office supplies, file boxes, or packages weighing up to 20-25 pounds. When necessary, assistance or proper lifting techniques should be employed.


• Manual Dexterity and Visual Acuity: The position requires frequent use of hands and fingers for typing, data entry, filing, and operation of standard office equipment. The ability to read and interpret printed and digital materials-including emails, spreadsheets, and reports-is essential, with normal or corrected vision.


• Noise Level: The office environment typically has a low to moderate noise level, consistent with most office settings. There may be occasional increases in noise during meetings or high-volume work periods.


• Office Equipment Use: Regular use of computers, telephones, copiers, scanners, and printers is necessary. The position may involve troubleshooting or coordinating with technical support to resolve equipment-related issues.


• Multitasking and Mental Focus: The role requires sustained concentration and the ability to manage multiple tasks or interruptions efficiently without sacrificing accuracy or attention to detail.


• Work Hours and Flexibility: Standard business hours are typically followed; however, flexibility may be required, including occasional extended hours to meet deadlines or assist with special projects.


• Travel: This role may involve travel to support community-based initiatives, both locally and out of state. Activities may include attending resource fairs, community forums, outreach events, and representing the organization at public gatherings.


• Reasonable accommodations can be provided.

We welcome all individuals to apply for this position. At CW, we are committed to maintaining a respectful and supportive work environment where all employees are valued for their contributions. All applicants will be given equal consideration for employment based on their experience and qualifications, while ensuring compliance with all applicable laws and regulations regarding discrimination.

Company Overview: CW Group, is a national non-profit organization that has been delivering mission-driven, high-quality services for more than 60 years. We are committed to fostering a supportive and respectful workplace where every employee is valued for their unique contributions. We're proud to offer a wide range of services, from vocational rehabilitation programs to delivering healthy food options through the Meals on Wheels program. Our dedication to empowering individuals and strengthening communities drives everything we do, and we continue to work toward a brighter, more welcoming future for all.

Pay Transparency Disclaimer: CW Group, Inc. Entities and Affiliates are committed to pay transparency and fairness. Salary ranges provided reflect the expected compensation based on experience, education, skills, qualifications, location and other relevant job-related factors, and may include additional components such as incentive compensation and benefits. Final compensation will be determined in accordance with applicable laws and business needs (such as contractual obligations).

Copy and paste the link below into your web browser to view the posters pertaining to:

• Notification of Employee Rights Under Federal Labor Laws posters: https://www.dol.gov/agencies/olms/poster/labor-rights-federal-contractors


• CW's Self - Disclosure Form: https://forms.office.com/pages/responsepage.aspx?id=zZj4MtUu00iOjM5NS60vhGhCUZaiq9RLhDLFapc8phdUQzRDRTlPUDNINzI3QTNUNEJONlZDSTZSMC4u&route=shorturl


• Please E-mail:hrhelp@cwresources.orgto submit a request for accommodation with the application process.