Administrative Assistant 1

Would you like to work in an office environment that is positive and friendly with a variety of work functions? Then Public Utility Commission (PUC) Office Services would be the place for you. Within Office Services we focus on friendly quick customer service. This position will provide procurement assistance, automotive services, and office support to help ensure operations are conducted efficiently and effectively throughout the Commission. We work as a team to complete a variety of tasks in Office Services such as mail services, procurement, disbursement of supplies, surplus and recycling, automotive services, event setup/teardown, and duplicating/printing services. Come and join our team and enjoy the benefits of our unique work environment here at the PUC!

Within this role, you will be providing essential administrative and technical support to Office Services. Primary responsibilities include Automotive Liaison, Storeroom Assistant, Surplus and Recycling Coordinator and support to Procurement staff. Secondary roles include support for the Duplicating Shop and Mailroom. Specific responsibilities include:

Automotive Liaison

• Coordinating permanently assigned vehicles for Department of General Services (DGS) and PUC employees
• Maintaining PUC fleet by processing paperwork and forms included but not limited to new vehicles, fleet swaps, turn-ins, accidents, and PUC pool vehicles

Procurement Support

• Demonstrating knowledge and understanding of procurement functions utilizing SAP/R3 and Purchasing card procedures
• Assisting the Procurement Officer and Specialist in procurement functions to process supply orders and services for the Commission

Storeroom Assistant

• Maintaining the storeroom of supplies for distribution

Surplus and Recycling Coordinator

• Processing items for surplus using DGS PASS system

Event Services

• Assisting in setting up and resetting equipment and furniture for PUC events

Mailroom Assistant

• Serving as backup for providing mail and messenger services to the Commission
• Processing a variety of mail by utilizing a mail machine, folder inserter, and other equipment
• Maintaining a database of e-certified signatures and a spreadsheet of returned mail

Duplicating Assistant

• Serving as backup in the duplicating shop by utilizing copiers, binding, cutter, and folder inserter equipment
• Monitoring email resource account for request

Additional Duties

• Assisting with pulling and delivery of supplies
• Helping to transport Executive staff state vehicles for service or cleaning when needed

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 7:30 AM to 4:00 PM, Monday - Friday, with a 60-minute lunch.
• Telework: Part-time work from home (telework) may be a potential feature of this position. The successful candidate is required to report to the headquarters worksite daily, unless the employee meets eligibility requirements and telework has been approved. Management may discontinue any telework arrangement at any time, for any reason. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office.
  • To be eligible to participate in telework, the employee's alternate (telework) worksite must meet the following requirements:
    • Within a reasonable travel distance of headquarters; and
    • Within the Commonwealth of Pennsylvania.
  • Please direct all questions regarding reasonable distance and the type of available telework to the PUC Human Resource Office at ra-puchr@pa.gov or 717.787.8714.
• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.

How to Apply:

• Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.