Marketing Budget & Project Coordinator

At NAVEX, we're making the world a better place. A safer place. A more ethical place. A place where anyone, anywhere can have a voice. That's a serious impact.

As a Marketing Budget & Project Coordinator, you'll play a key role in supporting our Marketing organization's operational excellence through budget tracking, project coordination, and data analysis.

You'll collaborate across teams-including Finance, Creative, and Demand Generation-to ensure our marketing investments are planned thoughtfully, managed effectively, and reported accurately. This is an ideal opportunity for someone who enjoys working with data, driving process improvements, and ensuring projects stay on time and on budget.

At NAVEX, you will work in a hybrid role and thrive alongside an engaged and collaborative team invested in supporting your success!

What you'll get:

• Career growth. With market-leading training, an opportunity to learn and experiment with AI, and an unwavering commitment to owning your career plan, you can grow your career to new heights.
• Real rewards. We offer competitive and transparent pay practices, top-of-the-range wellbeing programs, and brilliant opt-in benefits. Because we believe companies should offer more than just a salary.
• Meaningful purpose. Our products and solutions have real-life impact on people and organizations across the globe. Our innovations make a difference.
• Life flexibility. We want you to bring your best self to work every day. We work hard and deliver results, recognizing that flexibility and time for personal wellbeing are key to long-term success.
• An inspiring culture. Find yourself surrounded by leaders that care, invested teammates, and like-minded groups where you'll feel at home.
• Industry leadership. We set the standard for excellence by empowering our teams to drive innovation. Join a company recognized for its profitability, stability, and commitment to pioneering new solutions.

What you'll do:

• Assist with monthly and quarterly budget tracking, forecasting, and reconciliation for marketing programs and campaigns
• Partner with Finance and internal stakeholders to process invoices, POs, and accruals accurately and on time
• Maintain up-to-date budget documentation and ensure alignment between forecast and actual spend
• Build and update reports that track spend, ROI, and performance metrics across campaigns and business units
• Analyze spend trends to identify opportunities for efficiency and process improvement
• Support leadership with budget dashboards and quarterly planning reports
• Manage timelines, deliverables, and task dependencies within ClickUp
• Partner with cross-functional teams to ensure campaign milestones are achieved and resources are aligned
• Help maintain project intake forms, reporting templates, and communication channels to keep teams connected and accountable
• Support the continuous improvement of marketing operations by identifying gaps, recommending solutions, and documenting best practices
• Contribute to annual planning efforts by preparing spend summaries, forecasting models, and project performance data
• Advance NAVEX's goals and operational effectiveness by learning and using AI-based tools

What you'll need:

• Bachelor's degree in Marketing, Business, Finance, or a related field
• 2+ years of experience in budget management or administrative support, preferably in marketing
• Proficiency in Excel or Google Sheets, with experience analyzing and visualizing data
• Familiarity with project management tools such as ClickUp (preferred), Asana, or Monday.com
• Excellent organizational skills with the ability to manage multiple priorities simultaneously
• Strong written and verbal communication skills, with attention to accuracy and follow-through
• A proactive, collaborative mindset and a drive to create order and clarity in complex processes
• The desire to learn, explore and experiment with AI tools
• A commitment to ethical and inclusive use of AI in our hiring and workplace practices
• The ability to drive results through your job competencies while leveraging NAVEX's core values

Our side of the deal:

• We believe everyone deserves to see their path forward, and the steps in place to achieve their career and financial goals.
• The starting pay range for this role is $31.25+/hour
• Pay progression based on your performance.

We're committed to helping you thrive in all aspects of your life. Our pay programs are just one element of this. Check out NAVEX's career page to find out more information.

We're an equal opportunity employer, including all disability and veteran status.