Facilities Manager
 Beazley Group | |
$100,000-$150,000
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vision insurance, parental leave, paid holidays, tuition reimbursement, 401(k)
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 United States, Illinois, Chicago | |
| 333 West Wacker Drive (Show on map) | |
 Nov 24, 2025 | |
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General
Job Title: Facilities Manager Division: Beazley Shared Services - Commercial Management Reports To: As per Beazley's organisation chart Key Relationships: All staff, internal and external clients, outsourced providers Job Summary: A multi-disciplinary, strategic role covering a range of activities which together provide a safe and efficient working environment for all staff. The role leads cross-functional initiatives and fosters collaboration across departments to align goals; supports strategic space planning, building and supplier maintenance and management, Business Continuity planning, Health & Safety (H&S) management, as well as day-to-day facilities. Leadership position with oversight of a team of office administrators and team leaders across North America. Key Responsibilities: Team Management: * Team Leadership and Development: Participate in hiring process, onboard, train, inspire, and lead a high-performing Office Administrator team across North America, equipping and empowering them to maintain operational and safety standards, and to provide top-tier service to all stakeholders. * Foster a culture of curiosity and continuous improvement. Conduct appraisals and enhance team capabilities to deliver consistently exceptional results. * Office Management: Oversee Office Administrators and Team Leaders as they manage office supplies and inventory, support event logistics, manage security access, and provide administrative and operational support across functions. * Change Management: guide teams through organizational transitions by fostering clear communication, building trust, and addressing concerns proactively. aligning personnel with new strategic directions while maintaining morale, engagement, and productivity throughout the change process. Facilities Management: * Space Management: Monitor and optimize office operations. Plan and execute moves, renovations, and space improvement initiatives. * Security: Oversee access badge distribution, manage internal and external visitor access, partner with the property security office as needed. * Landlord and Vendor Relationships: Manage relationships and contracts with landlords and providers. Maintain directory of vendors and resources. * Maintenance Oversight: Coordinate repairs, preventive maintenance, and vendor services. * Procurement: Partner with Head of Sourcing to secure optimal pricing from vendors. * Internal Communications: Compose and distribute staff memos and newsletters. * Health & Safety Compliance: Ensure adherence to federal and local safety and inclusion regulations, conduct inspections, and manage emergency preparedness, including the implementation of required Workplace Violence Prevention program in California; oversee global rollout of WVPP. * Budget Management: Track facilities-related expenses and contribute to budget planning. * Lunch Program Management: Oversee vendor contracts and relationships, manage employee participant lists, troubleshoot issues, review invoices for approval. * Employee Experience: Support a comfortable, functional, and engaging workplace environment. Project Management: * Make recommendations for office fitouts and moves and manage buildout projects. * Assist the Head of Facilities with the research, planning, and coordination of office fitouts and moves for company locations, ensuring appropriate timescales and involvement of key stakeholders; and prepare approval documentation and budgets for these projects. * Engage and manage external suppliers as appropriate. Other: * Maintain a compliant work environment, ensure policies and risk assessments are reviewed and updated as appropriate, and policy documents are uploaded to SharePoint in a timely manner. * Build relationships with office maintenance and cleaning providers, providing direction where appropriate. * Invoice management in conjunction with the Head of Facilities. * Build relationships with Heads of Office to address local facilities and safety issues as they arise. * Ability to be in-office 3 days a week General: Being Beazley: At Beazley we are committed to doing the right thing because it is the right thing to do. It is important that within all your interactions both internally and externally you adhere to this principle through adoption of Beazley's core values and behaviours. * Adopt the Beazley culture of Being Bold, Striving for Better and Doing the Right Thing, that contributes to an internal environment of teamwork and promote a positive brand image and experience to our external customers * Comply with Beazley procedures, policies and regulations including the code of conduct which incorporates the PRA and FCA Conduct Rules. Undertake training on Beazley policies and procedures as delivered by your line manager, Talent Management or assurance teams (compliance, risk, internal audit) either directly, via e-learning or the learning management system. * Display business ethics that uphold the interests of all our customers. * Ensure all interactions with customers are focused on delivering a fair outcome, including having the right products for their needs. * Comply with any specific responsibilities necessary for your role as outlined by your line manager, talent management or assurance teams (compliance, risk, internal audit) and ensure you keep up to date with developments in these areas. This may include, amongst others, Beazley's underwriting control standards, Beazley's claims control standards, other Beazley standards and customer relationship management. * Carry out additional responsibilities as individually notified, either through your objectives or through the learning management system. These may include membership of any Beazley committees or working groups. Personal Specification: Skills and Abilities * Accurate and numerate * Good working knowledge of MS Office, Concur, and track record of learning new systems * Able to communicate effectively with others, both verbally and in writing * Motivational skills, team worker as well as able to work on own initiative * The ability to manage time, meet deadlines and prioritise * Track record of innovation and finding efficiency improvements Knowledge and Experience * Facilities experience required * Management experience required * Experience leading complex initiatives * Process improvement experience Aptitude and Disposition * Outcome focussed, self-motivated, flexible and enthusiastic * Professional verbal and written communicator * Positive attitude while facing department and process challenges * Empathetic to team members and stakeholders Competencies * Project management * Concern for quality * Strategic planning * Information seeking * Initiative * Problem solving * Budget management * Customer focus * Time management * Team working * Self-motivated * Flexible Who We Are: Beazley is a specialist insurance company with over 30 years' experience helping people, communities and businesses to manage risk all around the world. Our mission is to inspire our clients and people with the confidence and freedom to explore, create and build - to enable businesses to thrive. Our clients want to live and work freely and fully, knowing they are benefitting from the most advanced thinking in the insurance market. Our goal is to become the highest performing sustainable specialist insurer. Our products are wide ranging, from cyber & tech insurance to marine, healthcare, financial institutions and contingency; covering risks such as the weather, film production or protection from deadly weapons. Our Culture We have a wonderful mix of cultures, experiences, and backgrounds at Beazley with over 2,000 of us working around the world. Employee's diversity, experience and passion allow us to keep innovating and moving forward, delivering the best. We are proud of our family-feel culture at Beazley that empowers our staff to work from when and where they want, in an adult environment that is big on collaboration, diversity of thought and personal accountability. Our three core values inspire the way we work and how we treat our people and customers.
Upholding these values every day has enabled us to become an innovative and responsive organization in touch with the changing world around us - our ambitious inclusion & diversity and sustainability targets are testament to this. We are a flexible and innovative employer offering a friendly, collaborative, and inclusive working environment. We actively encourage and expect applications from all backgrounds. Our commitment to fostering a supportive and dynamic workplace ensures that every employee can thrive and contribute to our collective success. Explore a variety of networks to assist with professional and/or personal development. Our Employee Networks include:
We encourage internal career progression at Beazley, giving you all the tools you need to drive your own career here, such as:
The Rewards
Salary for this role will be tailored to the successful individual's location and experience. The expected compensation range for this position is $100,000-$150,000 per year plus discretionary annual bonus. Don't meet all the requirements? At Beazley we're committed to building a diverse, inclusive, and authentic workplace. If you're excited about this role but your experience doesn't perfectly align with every requirement and qualification in the job specification, we encourage you to apply anyway. You might just be the right candidate for this, or one of our other roles. | |