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Senior Administrative Coordinator

University of North Texas - Denton
United States, Texas, Denton
1155 Union Circle (Show on map)
Dec 01, 2025
Title: Senior Administrative Coordinator Employee Classification: Sr Administrative Coordinator Campus: University of North Texas Division: UNT-Research & Innovation SubDivision-Department: UNT-Research & Innovation Department: UNT-BioDiscovery Institute (BDI)-190402 Job Location: Denton Salary: Salary to commensurate with experience FTE: 1.000000 Retirement Eligibility: TRS Eligible About Us - Values Overview Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year. We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team. Learn more about the UNT System and how we live our values at www.UNTSystem.edu. Department Summary The BioDiscovery Institute (BDI) within the Division of Research & Innovation at UNT, combines research expertise in life sciences, engineering and data science to discover and innovate next generation biotechnologies while training future scientists to solve health, food, and energy challenges. Position Overview The Sr Administrative Coordinator position provides administrative support services for 16 faculty members in the BioDiscovery Institute, one of four UNT Institutes of Research Excellence (IRE). This staff position is supported by the Division of Research and Innovation, similar to the other IREs, and provides an important piece of the administrative infrastructure and leadership for BDI. BDI researchers collectively and consistently represent approximately 10% of all of UNT's annual research expenditures, a prominent enterprise that requires senior administrative coordination. Minimum Qualifications Bachelor's degree and five years of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training. Knowledge, Skills and Abilities * Exceptional communication and interpersonal skills. * Advanced written communication skills. * Advanced Microsoft Office skills. * Knowledge of accounting/budgeting procedures. * Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others. * Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. * Ability to conceptualize, plan and organize multiple programs and assignments effectively. * Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness. * Skill in developing and maintaining good working relationships. * Knowledge of policies, practices, procedures and terminology of assigned function. * Supervisory skills. Preferred Qualifications Work experience in higher education. Job Duties Coordinates and provides support to the office/area and acts as a resource to assist in the resolution of various administrative matters including payroll, time keeping, travel. Effectively manages all hiring, on-boarding, and off-boarding activities for postdocs, research scientists, graduate students, RAs, non-student hourly and part-time employees. Also, effectively handles all immigration paperwork for processing J-1, H1-B, or other relevant visas. For visiting scholars this position will obtain all computer security credentials as well as assist with lodging and transportation. Position includes BDI communications and content for social media and website postings. Also includes coordination and administrative support for BDI committees, and monitoring graduate student progress. Coordinates various special projects/meetings/seminars in support of the institute which includes preparation on materials for meetings and conferences, as well as, report assistance as needed. Handles correspondence with VPRI, UNT and COS Administration. Also handles scheduling and calendar maintenance, and other roles such as back up purchaser for Pcard and requisitions. Coordinates Outreach Efforts with campus events and represent BDI - this includes supporting VPRI in Research Day Planning. Include more opportunity for research to be celebrated in general. Provides executive administrative assistance to the institute director as needed. Physical Requirements Communicating with others to exchange information. Lifting and Moving objects up to 20 pounds. Sedentary work that primarily involves sitting/standing. Environmental Hazards No adverse environmental conditions expected. Work Schedule Monday - Friday, 8am - 5pm Driving University Vehicle No Security Sensitive This is a Security Sensitive Position. Special Instructions Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. Benefits For information regarding our Benefits, click here. EEO Statement The University of North Texas System is firmly committed to equal opportunity and does not permit -- and takes actions to prevent -- discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, age, disability, genetic information, or veteran status in its application, employment practices and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities, facilities and employment practices. The University of North Texas System promptly investigates complaints of discrimination, harassment and related retaliation and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.