Administrative Assistant/Receptionist

Location: Minneapolis, MN

Work Arrangement: In-office

Typical Day in the Life

A typical day as a Receptionist/Administrative Assistant might include the following:

• Answers the telephone in a professional manner and directs callers to appropriate personnel or department.
• Greets and assists walk-in clients.
• Creates a warm welcome for visitors and staff.
• Schedules appointments and reserves meeting rooms.
• Collaborates with local office Management, Marketing Coordinator and Marketing Managers to help plan and coordinate off-site events (research venues/caterers, negotiates contracts, and determines food and beverages for BD meetings, CPE, trainings or seminars, partner socials, social events, firm-wide meetings)
• Plans and coordinates on-site events and meetings (works with partner or manager to finalize event, order food - beverage and set up event)
• Plans and orders food for busy season meals and snacks
• Assists with daily mail and data entry projects.
• Manages the inventory of supplies and places orders with vendors for office supplies, break room supplies, printer cartridges, celebrations and meals.
• Provide meter readings to copier services companies
• Validates parking vouchers and maintains the log
• Reconciles parking ramp invoice to the log
• Orders business cards/name badges
• Creates workstation name plates and helps create a warm welcome for new hires
• Cleans up conference rooms after meetings, stocks break room supplies and beverages, delivers mail to drop off, distributes daily mail, delivers packages, creates UPS and FedEx labels for office requests and coordinates courier services
• Part of an administrative team that works together to meet all administrative deadlines

Who You Are

• You have strong organizational and customer relation skills.
• You have working knowledge of practice management systems.
• You can communicate clearly in writing and verbally.
• You can work on multiple projects and meet deadlines by setting priorities with work projects.
• You can establish and maintain effective working relationships with co-workers and clients.
• You are proficient in Microsoft Excel, including the ability to create spreadsheets, perform data entry, use basic formulas (e.g., SUM, AVERAGE, IF), and generate simple charts and graphs.
• You are proficient in Microsoft Word including formatting, creating tables, and utilizing mail merge functions.
• In addition to all of this, you have an associate's degree or 3 plus years of experience in Administration and/or Hospitality.
• This position requires prolonged standing and sitting, some bending, stooping, and stretching, and the ability to lift 20 lbs.

Must be authorized to work in the United States now or in the future without visa sponsorship.

Making an Impact Together

People join Eide Bailly for the opportunities and stay because of the culture. At Eide Bailly, we've built a collaborative workplace based on integrity, authenticity, and support for one another. You'll find opportunities for education and career growth, a team dedicated to your success, and benefits that put your family's needs first. Hear what our employees have to say about working at Eide Bailly.

Compensation
$22.00/hr. - $28.00/hr. Our compensation philosophy emphasizes competitive and equitable pay. Eide Bailly complies with all local/state regulations regarding displaying ranges. Final compensation decisions are dependent upon factors such as geography, experience, education, skills, and internal equity.

Benefits

Beyond base compensation, Eide Bailly provides benefits such as generous paid time off, comprehensive medical, dental, and vision insurance, 401(k) profit sharing, life and disability insurance, lifestyle spending account, certification incentives, education assistance, and a referral program.

Next Steps

We'll be in touch! If you look like the right fit for our position, one of our recruiters will be reaching out to schedule a phone interview with you to learn more about your career interests and goals. In the meantime, we encourage you to learn more about us on Facebook, Twitter, Instagram, LinkedIn or our About Us page.

For extra assistance in your job search journey, explore-a complimentary external tool that offers career exploration, resume workshops, interview prep and other professional development options.

Eide Bailly LLP is proud to be an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, or any other status protected under local, state or federal laws.

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