Executive Administrative Partner

JOB RESPONSIBILITIES:

• Responsible for pro-active complex calendar management / gatekeeper coordinating internal/external meetings
• Drive executive staff meetings
  • Deck consolidation, agenda, actions, follow up
• Execute and drive org specific projects with high attention to detail on event planning
  • All Hands, Town Halls
• High degree of initiative and ability to anticipate needs
• Ability to make sound decisions with minimal direction
• Arrange complex, multi-leg international and domestic travel
  • Pro-active tracking of all flight and ground transportation
• Maintain travel and expense budget
• Complete understanding of company policies and tools
  • Educate executives on policy and new procedures (spend limits, city caps)
• Review/approve expense reports on behalf of executive
• Process expense reports and reconciliation against statements
• Understanding of organizational structure
• Ability to work across GEO's
• Ensure executive is on track to meet commitments
• Maintains confidentiality of all sensitive or proprietary information
• Generate and format presentations
• Assists extended team members with administrative duties as needed
• Provide mentorship to executive administrative partners and admin assistants in support center

ATTRIBUTES:

• Ability to work independently in a fast-paced environment with professionalism and tact
• Excellent communication and interpersonal skills and the ability to collaborate effectively with others
• Strong leadership skills
• Positive, can do attitude willing to help team and peers
• Ability to prioritize effectively and take ownership of responsibilities
• Strong attention to detail demonstrating accuracy and thoroughness of work
• Flexibility to accommodate an ever changing, global environment with strong analytical skills to find solutions

Basic Qualifications:

• Associates Degree or combined 5+ years of experience supporting executives in a corporate environment
• Intermediate technical skills a must (MS Office 365 Suite)