New

Admin Services Specialist

NOKIA
US Annual Base Salary Range $ 73,733.33 - 136,933.33 USD *Plus, potential incentive/variable compensation for eligible roles
United States, New York, New York
171 Madison Avenue (Show on map)
Dec 16, 2025
We invite you to apply for the Admin Services Specialist position, where you will play a crucial role in ensuring the smooth operation of our office environment and empowering our engineers and scientists. This dynamic role involves composing and sending site-wide announcements of meetings. You will be responsible for managing office supplies, coordinating minor repairs, assisting with facilities management for external contractors, handling shipping and receiving, tracking guest passes, and supporting site-specific new employee onboarding, from seating arrangements to IT equipment and supply assistance. Order and organize office supplies, like the following: Paper, pens, printer toner, USB cables, batteries, etc. Cleaning/janitorial supplies Bathroom and misc. (paper towels, soap, toilet paper, etc.) Ordering and stocking two kitchenette spaces (snacks, coffee, etc.) Coordinate minor office repairs/maintenance (light bulb replacement, etc.) Work with Facilities Management when external contractors come in for work Be present to monitor the work and escort around premises Assist with shipping and receiving of packages Log and track guest passes/ID cards (for contractors, visitors, etc.) Assist with site-specific on-boarding of new employees (coordinate seating, acquire personal IT equipment, some HR tasks, help them find supplies, etc.) You have: At least 2 years of experience as an Office Manager or Office Administrator having handled most of the above tasks. Experience with tracking the inventory of office supplies and ordering more as needed. Good communication skills with a variety of people. An approach to work that is self-motivating and includes an interest to learn. It would be nice if you had: Good familiarity with computers Advancing connectivity to secure a brighter world. Nokia is a global leader in connectivity for the AI era. With expertise across fixed, mobile and transport networks, powered by the innovation of Nokia Bell Labs, we're advancing connectivity to secure a brighter world. Learn more about life at Nokia. About the Business Group A robust digital backbone is the unsung hero of modern life, underpinning everything from daily interactions to cloud computing and critical infrastructure. The Network Infrastructure team is passionate about pushing the boundaries of what's possible in networking, tackling the toughest challenges and delivering innovative solutions. We deliver trusted, purpose-built IP, optical, fixed, and data center solutions that power the internet, drive the global economy, and support the mission-critical industries that keep the world running. Our recruitment process We act inclusively and respect the uniqueness of people. Our employment decisions are made regardless of race, color, national or ethnic origin, religion, gender, sexual orientation, gender identity or expression, age, marital status, disability, protected veteran status or other characteristics protected by law. We are committed to a culture of inclusion built upon our core value of respect. If you're interested in this role but don't meet every listed requirement, we still encourage you to apply. Unique backgrounds, perspectives, and experiences enrich our teams, and you may be just the right candidate for this or another opportunity. The length of the recruitment process may vary depending on the specific role's requirements. We strive to ensure a smooth and inclusive experience for all candidates. Discover more about the recruitment process at Nokia.