Intern, Meetings Department

Committed to serving global societal needs. ASTM International positively impacts public health and safety, consumer confidence, and overall quality of life. We integrate consensus standards - developed with our international membership of volunteer technical experts - and innovative services to improve lives... Helping our world work better.

Role Description:

The Meetings Department Summer 2026 Internship offers a dynamic opportunity to gain hands-on experience in non-profit event management within a global standards development organization. You will work alongside seasoned meeting professionals, contributing directly to the planning, coordination, and execution of various meetings that fuel ASTM International's consensus-driven process. This role is designed to develop foundational skills in event management while providing exposure to the specialized ecosystem of committee-based meetings and industry partnerships, including new initiatives in sponsorship solicitation.

Learning Objectives:

• Develop a comprehensive understanding of ASTM International's Technical Committee (TCO) structure and the pivotal role meetings play in the voluntary standards development process.
• Gain familiarity with the broader Meetings Industry, including key vendors, partners, and professional organizations that support business events.
• Learn to navigate and manage diverse meeting types (e.g., Committee Week, Independent, In-house, ICAM, Training) and their unique requirements.
• Acquire proficiency in the software platforms used for event registration, communication, and data reporting.
• Understand the fundamentals of sponsorship solicitation and stewardship, specifically for flagship Committee Week events.
• Build knowledge of professional meetings industry organizations (e.g., PCMA, MPI) and their resources.

General Responsibilities:

• Meeting Logistics & Planning: Research historical meeting data and gather current committee needs to update detailed specifications for room blocks, attendee numbers, meeting setups, and audiovisual requirements.
• Digital Tool Management: Update Microsoft Planner templates for all departmental meeting types and assist in organizing historical data within SharePoint.
• Documentation & Digitization: Revise and maintain ASTM's Symposium Documentation and contribute to the ongoing digitization project for the department's physical files.
• Committee Week Sponsorship Support: Assist in researching potential sponsors, drafting solicitation materials, and maintaining sponsor tracking records. Support the fulfillment of sponsor benefits during Committee Week events.
• Post-Event Analysis: Collaborate with Meeting Managers to gather information and contribute to post-event reporting and analysis.
• Departmental Support: Provide general support to the Meetings team on active projects, information gathering, and administrative tasks as needed.

Education:

Must be enrolled in a related Bachelor's degree program as a rising Junior or Senior at an accredited College or University.

Key Requirements & Competencies:

• Currently enrolled as a rising junior or senior in a related Bachelor's degree program (e.g., Hospitality, Business Administration, Communications, Marketing) at an accredited institution.
• Demonstrated proficiency with the Microsoft Office Suite (Outlook, Excel, Word, PowerPoint).
• Exceptional organizational skills and meticulous attention to detail.
• Strong interpersonal, written, and verbal communication skills.
• Proactive, self-motivated, and positive attitude with a strong desire to learn and contribute in a team-oriented environment.
• Ability to manage multiple tasks, convey information clearly, and receive feedback effectively.

Physical Requirements:

• Frequent and close visual work at desk or computer.
• Frequent sitting and working at desk.
• Frequent verbal and written communication with team and other stakeholders by phone or video conferencing.

Time Requirements & Compensation:

• Hybrid - 2-3 days in West Conshohocken Office
• 35 hours per week, June through August.
• Compensation: $18.00/Hour

This job description is not intended to provide an all-inclusive listing of related job activities. Associates may be requested by management to perform other related activities in place of or in addition to those representative activities noted in this job description.

ASTM International is an Equal Opportunity / Affirmative Action Employer Minorities/Females/Disabled/Veterans.