Program Support Associate

Position: Program Support Associate
Department: Home Region

Reporting to: Grants Manager, Home Region

FLSA Status: Non-Exempt
Location: Bentonville, AR

The Walton Family Foundation is seeking a skilled, initiative-taking, and entrepreneurial individual to join the team as Program Support Associate. The ideal teammate will have the demonstrated ability to make process improvements, effectively interact with grantees and program officers, and perform duties in a way that is highly organized and detail oriented.

About the Position

The primary duty of the PSA is to support smooth execution of the team's operations, budgeting, strategy, and grant making. In providing these core functions, the PSA applies their skills in project management to support the team's grantmaking. This role requires consistently adapting to team members' needs, proactively identifying them, and providing timely follow-up and solutions. PSAs should have a vision for how the team's inner workings contribute to succeeding in meeting our goals.

What you will do

Responsibilities

Assist foundation staff in the preparation and processing of internal grant-related documents, including grant inquiry research, write-ups, grant letters, grant tracking, grant payments, and grantee reporting.
• Assist with general correspondence, requests for information, creation and updating of files and records including grantee acknowledgement letters, follow up reports, etc.
• Schedule appointments and meetings, manage calendars, support the Home Region Director.
• Prepare documents, take minutes, and compile follow-up notes for grant making strategy and internal team meetings.
• Compile a variety of narrative and statistical reports, locate sources of information, devise forms needed to secure data; determine proper format for finished reports; edit draft staff correspondence for grammatical and punctuation errors.
• Manage special projects for the Home Region Director or Program Coordinator and Grants Manager.
• Assist in scheduling and planning for major events, such as retreats or grantee convenings.
• Prepare documents, take minutes, and compile follow-up notes for grant making strategy and internal team meetings.
• Participate in organization-wide teams for improved team and grant making efficiency.
• Complete other projects and assignments as requested.

Who we are looking for

Skills needed

• Change Management
• Tech savvy
• Reliability
• Process improvement
• Highly organized and detail oriented

Qualifications required for your success

• Strong technical skills, including knowledge of Microsoft Office Suite including strong proficiency in Excel, SharePoint, and Zoom
• Excellent written and oral communications skills
• Desire to grow and learn, and adapt work in a rapidly moving environment
• Demonstrated capacity to work as part of a team, as well as independently

Additional Helpful Experience Includes

• Bachelor's degree
• 2+ years of full-time professional experience, preferably in a nonprofit office environment requiring interaction with both internal and external "customers"
• Creative application and usage of AI tools

Personal attributes that support your success

• Demonstrates discretion, integrity, and expertise while serving as a trusted advisor to principals and colleagues.
• Collaborates respectfully and effectively with others, contributing to a supportive, team-oriented environment.
• Approaches challenges with curiosity, bold thinking, and a commitment to continuous learning and innovation.
• Maintains a strong focus on results, consistently exercising sound judgment and decision-making.
• Brings a visionary mindset, planning strategically for the future with imagination and insight.
• Committed to excellence and actively engages with others to accomplish shared goals.

All offers of employment are contingent on your successful completion (where permitted by state law) of a confidentiality agreement and background check. In addition, you will need to provide proper identification verifying your eligibility to work in the United States on your first day of work.

Benefits Information

Compensation Range : $31.75-$39.40 per hour

Benefits Information: We offer a comprehensive and generous benefits package which includes medical, dental, and vision insurance, a 401 (k) retirement plan and paid time off.

About Walton Family Foundation

We are a family-led organization, supporting multiple generations of Sam and Helen

Walton's family.

We value trust, mutual respect, and a workplace where every associate belongs and can do their best work. We bring together talented people with different backgrounds and viewpoints, support their growth, and empower them to contribute meaningfully.

We are an equal opportunity employer committed to a workplace that is free of discrimination and harassment of any kind. All applicants receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, genetic information, or any other status protected by the laws or regulations in the locations where we operate.