Project Coordinator

Your Role

As a key member of the Experience Studio which includes the Brand, Digital Experience Design and Entertainment Practice Areas, you will use your passion for service and attention to detail to help the Gensler team bring designs to life.

As a Project Coordinator, you will support project teams in all phases of design. You will be responsible for supporting the project or design manager with contractual documentation, supporting the team with development of design documents, managing communication between designers, engineers, clients, and contractors to help ensure projects are delivered efficiently, on-time and on-budget. You're at the heart of your studio's projects and the soul that keeps your projects moving forward.

What You Will Do

Support experience design projects from Kick Off through Wrap Reports by consistently providing a high level of customer service to Gensler staff, clients, vendors, business partners and guests while at times, being the client interface.

• PLANNING: Prioritizing work and ensuring deadlines are met.

• COMMUNICATION: Managing daily communications with internal and external parties.

• RISK MANAGEMENT: Assess risks and potential issues and notify project leaders.

• PROJECT TASKS: Proposal letters, opening project and sub-project numbers, consultant letters of agreements and work authorizations, team org charts, package preparations & shipping/mailing, QA/QC documents, print coordination, copying/scanning, maintaining project folders on server and cloud-based file sharing.

• MONITORING: Maintenance of various spreadsheets (contracts, work authorizations, consultant work authorizations, sketch logs, punch lists, RFIs, Submittals, etc).

• DOCUMENTATION: Creation and maintenance of project directories and logs, accurate project filing, FAST form documents, preparation of meeting agendas and meeting notes, programming data worksheets.

• RESOURCE MANAGEMENT: Meeting coordination and virtual meeting set-ups.

• ADMINISTRATIVE TASKS: Special duties and projects, as assigned or necessary including studio support, coverage of other coordinators and front desk reception

Your Qualifications

• 4+ years of experience in an administrative capacity preferably within the agency, architecture, experience design, branding, entertainment, digital or fabrication industry.

• Bachelor's Degree preferred or equivalent experience.

• Ability to effectively prioritize with strong time management skills in a fast-paced environment.

• Superior verbal and written communication skills.

• Highly organized with a strong attention to detail.

• High level of professionalism and strong sense of urgency.

• Ability to work with minimal guidance; Proactive, motivated self-starter.

• Flexibility and ability to handle and manage change effectively and efficiently.

• Intermediate to advanced skills in MS Office Suite (Outlook, Excel, Word, PowerPoint).

• Flexibility and ability to handle and manage change effectively and efficiently.

**The base salary will be estimated between $32.50 - $37.50/hr. plus bonuses and benefits and contingent on relevant experience. To learn more about our compensation philosophy and full benefits offerings, please visit Great People, Great Rewards | Gensler

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to "Well-being Week," our offices reflect our people's diverse interests.

We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.

As part of the firm's commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. We view our professional development programs as strategic investments in our future.