Position Details
Position Information
| Recruitment/Posting Title |
Senior Department Administrator, Spvr |
| Job Category |
Staff & Executive - Administrative & Support |
| Department |
Philosophy |
| Overview |
The School of Arts and Sciences (
SAS) at Rutgers University is the largest academic unit of the University and is comprised of 41 academic departments spanning humanities, social, physical and life sciences and over 100 different majors, plus programs, centers, bureaus and institutes.
SAS has a membership of over 2,000 permanent and temporary faculty (instructional and research), teaching and graduate assistants, part-time lecturers, and post-doctoral appointees, and over 500 administrative staff.
Arts and Sciences delivers a wide array of services in support of the teaching, research, and service missions of the School. We are committed to providing academic departments, programs, and centers in the School of Arts and Sciences with reliable and trusted service, clear policies and procedures, innovative technologies, and a commitment to administrative excellence and efficiency.
Located in New Jersey, Rutgers University is a premiere, Research 1, public land grant institution that reflects the broad spectrum of backgrounds in the state. The School of Arts and Sciences, the largest and most comprehensive school at Rutgers University, is especially interested in candidates who can advance the goals and values expressed in the
SAS Strategic Plan. Applicants are encouraged to include in their cover letter information about how they will further our mission of excellence. |
| Posting Summary |
Rutgers, The State University of New Jersey, is seeking a Senior Department Administrator Supervisor for the Philosophy department within the School of Arts and Sciences. Reporting to the Chair of the Department of Philosophy, the Senior Department Administrator Supervisor is responsible for the overall management of the world-class Department of Philosophy that has a budget of nearly $15m. This includes, but is not limited to, strategic fiscal and budget planning, space management, faculty support, personnel management, and staff supervision.
Among the key duties of this position are the following:
- Analyzes financial data and prepares financial reports for both internal and external purposes. Problem-solves consistently with the department's mission, applicable regulations, and SAS/University policies and procedures.
- Keeps abreast of planning needs and supplies historical operating data in an accurate and timely manner.
- Establishes performance standards and conducts evaluations of two direct reports.
- Works closely with the Chair, Graduate Director, and Undergraduate Director in daily operations, strategic planning, and problem-solving.
- Oversees all human resource functions and assists the Chair with faculty promotions.
- Works independently within broad level objectives, performs professional work consistently with a comprehensive understanding of generally accepted accounting principles and practices (GAAP).
|
| FLSA |
Exempt |
| Grade |
06 |
| Salary Details |
|
| Minimum Salary |
82166.000 |
| Mid Range Salary |
104002.000 |
| Maximum Salary |
125837.000 |
| Offer Information |
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. |
| Benefits |
Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:
- Medical, prescription drug, and dental coverage
- Paid vacation, holidays, and various leave programs
- Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
- Employee and dependent educational benefits (when applicable)
- Life insurance coverage
- Employee discount programs
|
| Position Status |
Full Time |
| Working Hours |
|
| Standard Hours |
37.50 |
| Daily Work Shift |
Day |
| Work Arrangement |
Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System. |
| Union Description |
Admin Assembly (MPSC) |
| Payroll Designation |
PeopleSoft |
| Seniority Unit |
|
| Terms of Appointment |
Staff - 12 month |
| Position Pension Eligibility |
ABP |
Qualifications
| Minimum Education and Experience |
- Bachelor's degree in finance, business/higher ed administration, accounting, or related field, or an equivalent combination of education and/or experience that demonstrates understanding of administrative procedures and generally accepted accounting and management principles.
- 5 years relevant professional experience in administrative and financial/accounting roles, preferably in higher education or in research environment.
|
| Certifications/Licenses |
|
| Required Knowledge, Skills, and Abilities |
- This position is detail-oriented and requires strong organizational skills, communication, written and technical skills.
- Computer literacy, including advanced spreadsheet development and ability to learn Rutgers software systems.
- Must be able to think strategically, work independently, simultaneously engage with multiple tasks and competing deadlines, and provide leadership for staff.
|
| Preferred Qualifications |
- Experience with academic departments and a multicultural workplace.
- Experience with Rutgers software and organizational structure.
- Experience supervising employees.
|
| Equipment Utilized |
- Desktop computer, printer, scanner.
- Microsoft Office Suite, Adobe, and University systems including, but not limited to, Cornerstone, Expense Management, RAPSS, REGIS, IMS, Degree Navigator, My Major, Course Atlas, DICES, Tableau, and Joomla.
|
| Physical Demands and Work Environment |
- Must be able to lift objects up to 25 pounds.
- Infrequent travel to other NB campuses.
|
| Special Conditions |
|
Posting Details
| Posting Number |
26ST0041 |
| Posting Open Date |
01/09/2026 |
| Special Instructions to Applicants |
|
| Regional Campus |
Rutgers University-New Brunswick |
| Home Location Campus |
College Ave (RU-New Brunswick) |
| City |
New Brunswick |
| State |
NJ |
| Location Details |
|
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination. Equal Employment Opportunity Statement
It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement |
Rutgers University
life insurance, employee discount
Jan 10, 2026