Program Advisor I

Nakupuna Solutions is looking for a Program Advisor I to support a Department of State client.

The following reflects management's definition of essential functions for this job but does not restrict the tasks that may be assigned.

Maintain and coordinate Director's and Deputy Director's calendars and office schedules. Schedule appointments and arrange meetings, ensuring guests are cleared into the building and escorted as needed.
• Coordinate and enter time and attendance (TATEL) for assigned employees.
• Work with the EX office to order office supplies, maintain supply inventory, and any needed maintenance and repair of office equipment.
• Provide logistical support for meetings, conferences, and other events in the department and elsewhere, including virtual meetings.
• Arrange travel and assist office staff with travel planning, ensuring timeliness and accuracy. Ensure all travel is in accordance with the Federal Travel Regulation (FTR).
• Assist staff in coordinating the production of materials (e.g., written policy guidance, strategy, information and action memoranda, texts of speeches and articles, congressional testimony, talking points, and background information).
• Review outgoing materials and correspondence for internal consistency and conformance with organization templates.
• Assist with the preparation and proofreading of reports, presentations, and other office documents assigned by senior managers.
• Maintain electronic and paper files.
• Coordinate and compile submission to taskers for office and bureau leadership.
• Draft and, with government manager approval, coordinate arrangements for conferences and meetings and assemble established background materials, as directed.
• Attend meetings as note taker and report out on the proceedings.
• Perform basic Excel data processing and, as appropriate, work with staff members to prepare PowerPoint presentations and other presentations as necessary.
• Assist with the drafting, posting, and reviewing of requests for grant applications.
• Respond, in coordination with the appropriate Program Manager and Grants Officer, to questions from grant applicants.
• Assist with drafting and sending correspondence to grant applicants (invitations to submiapplications, unsuccessful letters, and successful letters).

• Assist with drafting and sending communications to grant technical evaluation panelists; ensure all documentation is in order prior to panel; serve as note-taker during grant panels.
• Assist with drafting and tracking award action memos.
• Upload documents and files in the MyGrants System and CT's Program and Knowledge Management System (PRISM)
• Assist with grants and Interagency Agreement (IAA) closeouts; serve as point of contact on reclassification process, including drafting documents, tracking and reporting on status, and advising team on process.
• Assist with drafting and clearing program documents (IAAs, grants, country implementation plans) and reviewing, analyzing, and socializing implementer reporting.
• As required, manage portfolio of 1-2 projects, under guidance and supervision of Deputy Director or Team Lead.

Skills/Qualifications:

• Excellent customer service and multi-tasking skills.
• Strong oral and written communications skills and tact when interfacing with other offices, individuals, and institutions.
• Intermediate knowledge of and experience with the Microsoft Office suite and ability to learn use of Department, bureau, or office databases as required.
• Familiarity with basic foreign policy, economic and development principles and international institutions is preferred.
• Familiarity with a variety of computer systems, including the E2 travel system, is preferred

Location: Harry S. Truman building, Washington D.C.

Education and Experience: This position requires a bachelor's degree and zero-to-two years of work experience in areas related to the job duties.

Clearance Requirements: This position requires an active Top Secret security clearance. Must be a U.S. Citizen.

Physical Requirements: The ideal candidate must at a minimum be able to meet the following physical requirements of the job with or without a reasonable accommodation:

• Ability to perform repetitive motions with the hands, wrists, and fingers.
• Ability to engage in and follow audible communications in emergency situations.
• Ability to sit for prolonged periods at a desk and working on a computer.