New

University Program Associate

North Carolina State University

$ 35,589 - $ 64,499

life insurance, flexible benefit account, paid time off

United States, North Carolina, Raleigh

Feb 03, 2026

Job Posting Information

Posting Number	PG194838SP
Internal Recruitment	No
Working Title	University Program Associate
Anticipated Hiring Range	$55,000 - $57,638
Work Schedule	Monday-Friday, on-site, 8-hour workday with a one-hour lunch. Core coverage hours (8:00 a.m.-5:00 p.m.), with some flexibility in start and end times.
Job Location	Raleigh, NC
Department	Bioinformatics Research Center
About the Department	The Bioinformatics Research Center ( BRC) at NC State is a premier center for education and research in bioinformatics, the field that integrates information science and statistics with the study of genomics. Established in 2000, the BRC is located on NC State's main campus. The BRC has two important missions: Research: Our research focuses on the development of new computational and statistical tools for the analysis and interpretation of genomic data. Our research addresses both theoretical and practical issues in human, plant, and animal genetics. Facilitating Education: The BRC is dedicated to providing outstanding educational and training opportunities for graduate students and genomic scientists. We are affiliated with graduate programs in bioinformatics and genomic sciences and provide an environment conducive to effective training. While working in this unit, you will be expected to foster a supportive and welcoming environment. NC State promotes an integrated approach to problem-solving that transforms lives and provides leadership for social, economic, and technological development across North Carolina and around the world. NC State's land grant mission of teaching, research and service is dedicated to the service of North Carolina and its people. Applicants are encouraged to review the institution's mission, vision and strategic plan, and consider how their background, interest and experience would enable them to support the university.
Wolfpack Perks and Benefits	As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone. What we offer: Medical, Dental, and Vision Flexible Spending Account Retirement Programs Disability Plans Life Insurance Accident Plan Paid Time Off and Other Leave Programs 12 Holidays Each Year Tuition and Academic Assistance And so much more! Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Essential Job Duties	The University Program Associate position in the Bioinformatics Research Center ( BRC) is responsible for administering, overseeing, and managing technical processing functions within the Center to support strategic initiatives as directed by the Director. The incumbent serves as the main Center contact to plan and manage events and problem-solve procedural issues. The BRC University Program Associate will coordinate the day-to-day functions of the center, plan and organize activities, communicate and interpret program information, policy, and procedures, provide customer service to faculty, students, center stakeholders, and maintain business accounts and records. The incumbent in this position will be the first impression for visitors to the Bioinformatics Research Center and will demonstrate excitement for setting a positive and welcoming environment. Under the direction of the Bioinformatics Research Center ( BRC) Director, this position will meet strategic initiatives by performing the following key responsibilities: General Administrative Support Maintain and update shared documents for projects (e.g., task management), Prepare and distribute meeting agendas, minutes, and follow-up action items, Track deadlines and deliverables for Center-related projects, Maintain updated staff organizational charts and BRC membership lists, including faculty, postdocs, and students, Assist in documentation for compliance and reporting purposes (e.g. yearly reports, 5-year reports). Event and Training Program Support Coordinate logistics for workshops, short courses, and trainings (e.g., reserve rooms, arrange catering, book travel), Initiate and manage outreach to members to create event registration lists and RSVPs, Collect and organize course materials from instructors/speakers, Maintain email/contact lists for training program communications, Serve as a point of contact for vendors and participants, Assist in planning annual or recurring events (e.g., conferences, meetings & courses, seminar series) Training Program Support Maintain records, materials and documentation for training grants, Collaborate with the Graduate Services Coordinator (GSC) to collect information on student availability based on required courses, Collaborate with the Graduate Services Coordinator (GSC) to maintain updated lists of students and their progress in BRC-affiliated training programs, and a separate list of students, postdocs, and visiting scholars who work directly with BRC-affiliated faculty. Collect and organize feedback from students regarding training needs (e.g., HPC training surveys or requests), Coordinate with faculty and the Director to meet student support and training needs. Communications Compile, assimilate, and organize content for BRC-associated websites by collecting information on news, events, and training programs, Maintain awareness of current programs and events from outside programs to propagate information through the BRC, Advise and consult with stakeholders (e.g. faculty, students, postdocs) to ensure accuracy of the communication and understanding of the message. Place messages within the context of the center's broader strategic plan and operational strategies. Create and distribute informational materials for events or programs, Initiate and manage internal communications (e.g., listserv announcements, training updates), Financial Management Support Track expenses related to events, Review spreadsheets tracking BRC revenue, expenses, commitments, and special allocations provided by the COS finance office, Monitor account balances and proactively flag discrepancies or funding issues to be discussed with the Director, Code and process financial transactions (expenses, reimbursements, POs) for events, training programs, and purchases as requested by the Director, Coordinate with the COS Finance office on complex or non-routine issues. Human Resources (HR) Support Advise BRC employees on basic HR policies and procedures, Coordinate with the College HR office on complex or non-routine issues.
Other Responsibilities	Other duties as assigned by the Director Provide administrative tracking for multi-unit collaborations Act as liaison between faculty/staff and college offices for finance and HR matters

Qualifications

Minimum Experience/Education	Bachelor's degree; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Preferred Qualifications	Experience providing high-level administrative and program coordination support in an academic, research center, or higher-education environment. Demonstrated ability to plan, coordinate, and support events, workshops, trainings, or conferences, including logistics, communications, and stakeholder coordination. Proven proficiency managing complex records, shared documentation, contact lists, and data tracking systems using Microsoft and Google Suite tools. Experience supporting financial or business operations, such as tracking expenses, monitoring budgets, processing transactions, and coordinating with finance offices. Strong written and verbal communication skills, with experience creating and distributing program communications and serving as a primary point of contact for varied stakeholders (faculty, students, staff, and external partners).
Required License or Certification	N/A
Valid NC Driver's License required	No
Commercial Driver's License Required?	No

Recruitment Dates and Special Instructions

Job Open Date	02/03/2026
Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)	02/10/2026
Notice to Applicants	Please note that the work history on your resume must also be included in your application.
Special Instructions	Applicants should upload a cover letter, resume, and contact information for at least three professional references

Position Details

Position Number	00104415
Position Type	SHRA
Position Classification Band Title	University Program Associate
Position Classification Band Level	Advanced
Position Classification Salary Range	$ 35,589 - $ 64,499
Salary Grade Equivalency	NC10
Alternate Option	If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)	1.00
Appointment	12 Month Recurring
Mandatory Designation - Adverse Weather	Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events	Non Mandatory - Emergency Event
Time Limited Position	No
Time-Limited Appointment Length (if applicable)
Department Id	174102 - Bioinformatics Research Center
EEO	NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.