Contract Administrator

Location:

We are looking for you!

• Hybrid role in Kennesaw, GA.

Recruiter:Quentin Chavis Jr. / quentin.chavisjr@airgas.com / 346-459-4397

The Contract & Pricing Administrator is a critical operational role responsible for the end-to-end lifecycle of Bulk, Microbulk, and Cylinder gas contracts. This position acts as the central hub between Sales, Field Service, Finance, and Customer Service. The successful candidate will manage a regional price portfolio, ensuring data integrity across SAP, Salesforce, and PROS, while maintaining high standards for customer documentation and revenue protection.

1. Contract Lifecycle & Account Management

• New Customer Onboarding: Execute full setup for new Bulk and Microbulk installations, including creating "Ship To" numbers in SAP, ensuring correct branch assignments, and verifying payment terms.

• Documentation & Compliance: Ensure all Product Supply Agreements (PSA) and Riders are fully executed. Maintain digital and physical contract files, including Capital Appropriation Requests (CAR) and First Fill letters.

• Systems Integration: Update and manage data across Salesforce (closing opportunities), SAP (billing plans), and PROS (agreement terms).

• Cylinder Agreements: Coordinate execution and filing for cylinder-specific agreements, ensuring pricing teams are notified for REGL Sales Deal setup.

2. Pricing, Billing & Revenue Integrity

• Price Maintenance: Manage regional price maintenance for over $8 Million/month in sales.

• Adjustments & Increases: Facilitate annual price reviews. Prepare mail-merge notifications for customers and update API/Facility Fee changes in PROS.

• Complex Billing: Create and update ZMV/Billing Plans in SAP for new installs, upgrades, and tank replacements. Calculate indices per agreement terms and create tiered pricing entries.

• Financial Support: Assist Collections with A/R needs and process approved credit/debit memo requests for tank removals or spot loads.

3. Operational Coordination & Field Service Support

• Asset Management: Coordinate tank upgrades and removals, ensuring old billing plans are terminated and field service costs (crane/freight) are properly billed via debit memos.

• Cross-Functional Liaison: Act as the primary point of contact for Field Service Technicians to tie tank codes (TC) to ship-to (SH) locations.

• Data Tracking: Maintain master tracking sheets on Google Drive for lost customers, new signings, and tank removals.

4. Reporting & Analytics

• Monthly Reporting: Generate and format monthly sales reports (D2G2/CBS versions) using Business Warehouse (BW).

• Custom Analytics: Provide ad-hoc volume and sales reports for the VP of Bulk and Sales Specialists.

• Indices & Scales: Monitor U.S. Diesel Fuel averages monthly to determine and upload updated fuel surcharge (ZFGS) rates.

Required Qualifications:

• High School Diploma or equivalent

• 5 years of experience in contract administration, billing, or sales operations

• ERP/CRM: Proven hands-on experience with SAP (specifically SD/Billing modules)

• High proficiency in Microsoft Excel (Pivot Tables, Mail Merges) and Google Workspace

• Demonstrated experience managing high-volume accounts or revenue streams

Preferred Qualifications:

• Bachelor's degree in Business Administration, Finance, Accounting, or a related field preferred

• Salesforce is highly preferred

• Experience with PROS or similar price management tools

• Previous oversight of multi-million dollar regional portfolios is a plus

Physical Requirements & Work Environment:

• Standard Office Environment: This is a sedentary role primarily performed within a climate-controlled office or home-office setting.

• Visual Demands: Extensive time spent reading computer monitors, analyzing spreadsheets, and verifying small-print data in SAP and PROS.

• Manual Dexterity: Frequent use of a keyboard and mouse for data entry; occasional use of office equipment such as scanners and printers for physical contract filing.

• Communication: Must be able to communicate clearly via telephone and email with internal stakeholders and external clients.

• Organizational Stamina: Ability to maintain focus and accuracy during high-volume periods (e.g., the 5th of the month reporting deadlines or annual price increase cycles).

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Benefits

We care about and support our Airgas Families. This is evident not only through our competitive compensation but also through a comprehensive benefits package that includes medical, dental, and vision plans, short-term and long-term disability, life and accidental death and dismemberment (AD&D) insurance, Employee Assistance Program (EAP), pre-tax commuter transportation benefit, parental leave, vacation, sick time, floating holidays, jury duty and funeral/bereavement leave, and paid holidays for all eligible full-time employees.

Additionally, we offer our eligible employees a 401k plan with company matching funds, tuition reimbursement, discounted college tuition for eligible employees' dependents, and an Airgas Scholarship Program for dependent children.

Associates who are members of collective bargaining units should review their bargaining agreement to determine whether they are eligible for some or all of the benefits described here and to see any special terms or conditions for eligibility.

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Your DIFFERENCES enhance our PERFORMANCE

At Airgas, we are committed to building a workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.

We welcome and consider applications from all qualified applicants, regardless of their race, gender, sexual orientation, religion, disability or any other protected characteristic. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.

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About Airgas

Airgas, an Air Liquide company, is a leading U.S. supplier of industrial, medical and specialty gases, as well as hardgoods and related products; one of the largest U.S. suppliers of safety products; and a leading U.S. supplier of ammonia products and process chemicals. Through the passion and diversity of its 18,000 associates, Airgas fosters a culture of safety, customer success, sustainability and innovation. Airgas associates are empowered to share ideas, take initiative and make decisions.

Airgas is a subsidiary of Air Liquide, a world leader in gases, technologies and services for industry and healthcare. Present in 60 countries with approximately 66,500 employees, Air Liquide serves more than 4 million customers and patients.

Join us for a stimulating experience: At Airgas, you matter and so does the work you do. As a member of our team, you play an important role in the success of your team, making sure our products are created sustainably and delivered safely and efficiently. In turn, you'll find a welcoming workplace where you're valued for who you are and where you can fill your potential while growing a fulfilling career - whatever path you choose.

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Equal Employment Opportunity Information

We are an equal opportunity employer. We welcome all qualified applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic.

Airgas, an Air Liquide Company is a Government contractor subject to the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Section 503 of the Rehabilitation Act of 1973.

Airgas does not discriminate against qualified applicants with disabilities, and is committed to providing reasonable accommodations to the known disabilities of such individuals so as to ensure equal access to benefits and privileges of employment. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact us by email at us-accommodationrequest@airgas.com.

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