Billing Assistant

CTL Engineering is hiring a Billing Assistant!

CTL Engineering (www.ctleng.com) is an award winning, full service consulting engineering firm with (15) locations across OH, IN, WV, KY, NC, SC, and VA with a rich history over our (99) years in business. We provide civil/site design and land surveying, environmental, geotechnical, construction administration & inspection, accident reconstruction, roofing/building envelope, A/V system design, troubleshooting & installation, transportation design (bridge/roadway), and specialized testing services to the construction industry.

We are looking for a skilled Billing Assistant who will play a key role in supporting the billing operations of the accounting department. You'll leverage your experience in preparing, processing and maintaining billing records, invoices, and other financial documentation.

If you are passionate about staying ahead of industry trends, enjoy problem-solving in a collaborative/team environment, and have a creative approach to Accounting/billing, we want to hear from you!

This is more than a job posting... it's an invitation to bring your expertise to a company where innovation and passion converge seamlessly.

Highlights:

• The role will be based out of our new Corporate office location in New Albany.
• This role has an onsite work schedule - no remote or hybrid work schedule is offered.

Responsibilities:

• Prepare, process, and maintain billing records, invoices, and other financial documentation.
• Work closely with the Engineering and Finance teams to ensure accurate and timely billing, as well as providing support in resolving billing discrepancies.
• Prepare and process invoices for services rendered, ensuring accuracy in billing rates, project details, and client information.
• Collaborate with project managers and engineers to gather necessary billing information and ensure that all billable work is captured.
• Enter billing data into the company's financial systems, ensuring accuracy and compliance with company policies.
• Respond to client inquiries regarding billing issues, payment discrepancies, and general account questions.
• Communicate effectively with clients to resolve billing disputes in a timely and professional manner.
• Maintain accurate and up-to-date billing records, client files, and financial documentation.
• Assist in the preparation of monthly, quarterly, and annual billing reports.
• Perform general administrative duties, including filing, scanning, and organizing billing-related documentation.
• Supports timely processing of timecards or vendor invoices.

Knowledge, Skills and Abilities:

Skills:

• Strong attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Excel, Word) and familiarity with accounting software (e.g., Microsoft Dynamics SL).
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Ability to work independently and as part of a team.

Abilities:

• Ability to adjust to fast-paced work environment.
• Ability to effectively communicate, both in writing and verbally, with people of various educational and technical backgrounds, both inside and outside the company.
• Ability to resolve problems.

Minimum Qualifications:

• Education: Associate Degree in Finance, Accounting, Business or a related field or equivalent education and experience.
• Experience: Minimum of 2-5 years of experience in billing, accounting, or a related role, preferably within an engineering or technical environment.

Benefits:

• CTL Engineering offers a competitive compensation and benefits package including medical, life, and disability insurance, paid time off, an award-winning ESOP (Employee Stock Ownership Plan), and a 401K plan.

CTL Engineering provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.