Senior Project Coordinator

Job Summary:

The School of Medicine's Department of Emergency Medicine has an opening for a full-time University Staff (unclassified) Research Services Senior Clinical Science Professional (Senior Project Coordinator). This Senior Clinical Science Professional will support both the EMBHR Lab (which conducts research that focuses on the advancement of methods for engaging patients, practices, and other health system representatives in co-design, testing, implementation, and dissemination of evidence-based approaches to improving mental and behavioral health) and the Colorado Clinical and Translational Sciences Institute (CCTSI) Dissemination and Implementation Research Core (which provides supports innovation, education, and application of D&I science and evidence for the CCTSI research community).

In the EMBHR lab, this position will support D&I aims for multiple research projects, including application of D&I theories, models, and frameworks; development and execution of both dissemination and implementation strategies; creation of recruitment and intervention materials; measurement of D&I outcomes; and coordination of research engagement activities both in-person and virtually. More generally, the role will also include supporting preparatory activities such as IRB and protocol preparation and submission; development of operating procedures and data collection tools; and contributing to reporting and dissemination activities. The position will also involve overall project management (including managing large multidisciplinary teams) and assisting with general project needs as identified by the PI and program manager.

In the CCTSI D&I research core, this position will serve as a program coordinator supporting both the D&I core's Design & Dissemination Service (which offers both free consults and paid services to researchers within and beyond the CCTSI community) and other core initiatives. The work includes coordinating all workflows for consults and service contracts (including scheduling, taking notes, tracking key metrics including satisfaction surveys, and serving as the primary contact for service contracts including SOW creation, time tracking and billing). Additionally, this role will support projects emerging from the CCTSI D&I Community of Practice, maintain the D&I core website and its Dissemination Inspiration Library, and take on additional projects to support the core's objectives. This role will also provide services as appropriate under Design & Dissemination Service contracts, leveraging D&I theories, models and frameworks, with oversight from core faculty. The position may also involve contributing to dissemination of D&I core research and tools through poster presentations, manuscript support, and non-academic dissemination.

The ideal candidate will have experience in coordinating multiple projects related to D&I science and working in multidisciplinary/team science settings; experience managing service contracts and workflows with internal customers; a strong orientation towards customer service and excellent communication skills; productivity in working remotely; familiarity with D&I science; and experience creating recruitment/intervention materials for community-engaged research.

Key Responsibilities:

* EMBHR lab:

o Apply D&I theories, models and frameworks to the development of dissemination and implementation strategies

o Write, design, and edit study materials (with assistance from study teams) using available technology programs (e.g., Adobe Creative Suite, Canva, Microsoft Office Products) to support EMBHR studies

o Coordinate research engagement activities such as Dissemination Studios, co-design sessions, advisory groups and others

o Provide overall project management for EMBHR research studies, including creating and managing a detailed project plan and ensuring timely completion of all grant deliverables

o Create and maintain, with assistance from study teams, Qualtrics and REDCap data collection tools, and coordinate data collection and management for EMBHR studies

o Independently perform study related processes, procedures, and assessments as defined in study protocol and in compliance with regulating bodies

o Independently master study materials, including but not limited to protocols, informed consent forms, and all other essential study documents for assigned studies

o Develop, with assistance from study teams, protocol-specific systems and documents including process flows, data collection tools, and Standard Operating Procedures (SOPs)

o Adhere to research regulatory standards

* CCTSI D&I core:

o Lead consult scheduling, coordination and follow-up, including taking notes and providing "action steps" covered in consults; contribute communication expertise to consults as appropriate

o Create and track service contracts, including leading development of SOWs, invoicing, satisfaction surveys and project close-out

o With Associate Director and Program Manager, assist with reporting for Design & Dissemination Service activities and client satisfaction

o Serve as point-of-contact on contracts with external communications, graphic and website design firms, to produce and ensure high-quality dissemination products

o Manage D&I core website(s) using SiteFinity platform, and maintain awareness of website best practices, accessibility requirements, university policies, etc.

This description is a summary only and describes the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Work Location:

Hybrid - this role is eligible for a hybrid schedule of 2 days per week on campus and as needed for in-person meetings.

Why Join Us:

Dr. Kwan is the Associate Vice Chair for Research in the Department of Emergency Medicine, and also directs the Colorado Clinical & Translational Sciences Institute (CCTSI) Dissemination and Implementation Research Core. Dr. Kwan is a health services researcher and implementation scientist with two decades of experience in practice-based research and evaluation in partnership with health systems and care teams. She is a national leader in research focusing on design, testing, and dissemination of sustainable, evidence-based, and patient-centered practices for improving health care quality, equity, and patient-centeredness, as well as in stakeholder engagement in developing strategies for dissemination of evidence-based practices and research infrastructure.

Why work for the University?

We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:

• Medical: Multiple plan options
• Dental: Multiple plan options
• Additional Insurance: Disability, Life, Vision
• Retirement 401(a) Plan: Employer contributes 10% of your gross pay
• Paid Time Off: Accruals over the year
• Vacation Days: 22/year (maximum accrual 352 hours)
• Sick Days: 15/year (unlimited maximum accrual)
• Holiday Days: 10/year
• Tuition Benefit: Employees have access to this benefit on all CU campuses
• ECO Pass: Reduced rate RTD Bus and light rail service

There are many additional perks & programs with the CU Advantage.

Qualifications:

Minimum Qualifications

• Bachelor's degree in communication, psychology or a health related field
  • A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis
• Two (2) years academic health research or related experience

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience coordinating research engagement activities with patients or community members
• Proficiency using design tools such as Adobe Creative Suite, Canva and similar tools to create study materials for community-engaged or co-created research
• Experience managing service contracts and workflows with internal and external customers in an academic setting
• Master's degree in communication, public health or health related field
• Knowledge of the fields of health communication and/or dissemination and implementation (D&I) science

Knowledge, Skills and Abilities:

• Fluent (written and verbal) in English
• Strong project management skills and experience within a complex and diverse environment
• Ability to proactively contribute to development, evaluation and adaptation of new processes and infrastructure
• Knowledge and understanding of federal regulations and Good Clinical Practice (GCP)
• Demonstration of strong analytical and problem-solving skills
• Ability to communicate effectively, both in writing and orally
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution
• Outstanding customer service skills and commitment to excellent communication and responsiveness
• Demonstrated commitment and leadership ability to advance diversity and inclusion
• Ability to interpret and master complex research protocol information

Conditions of Employment:

Please be advised that this position is not eligible now or in the future for visa sponsorship.

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position

2. Curriculum vitae / Resume

3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Amy Wayne, amy.wayne@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by March 4, 2026.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as HIRING RANGE $56,995 - $72,498

The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.

Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.

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Equal Employment Opportunity Statement:

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

ADA Statement:

The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu.

Background Check Statement:

The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.

Vaccination Statement:

CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases. If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program.