New

Electronic Thesis and Dissertation Reviewer & Graduation Coordinator

North Carolina State University

$ 36,381 - $ 91,526

life insurance, flexible benefit account, paid time off

United States, North Carolina, Raleigh

Feb 24, 2026

Job Posting Information

Posting Number	PG194872SP
Internal Recruitment	No
Working Title	Electronic Thesis and Dissertation Reviewer & Graduation Coordinator
Anticipated Hiring Range	Commensurate with Experience (up to $51,498)
Work Schedule	Monday - Friday, 8:00am - 5:00pm, overtime as needed
Job Location	Raleigh, NC
Department	040101 - Graduate School-Dean's Office
About the Department	NC State has given students the opportunity to earn advanced degrees for over 125 years. Graduate instruction was first offered at NC State in 1893, with the first master's degree conferred in 1894 and the first doctoral degree conferred in 1926. In the years since, the Graduate School has grown steadily and now supports advanced study and original research in the fields of agriculture and life sciences, design, education, engineering, natural resources, humanities and social sciences, management, physical and mathematical sciences, textiles, and veterinary medicine. In addition, there are many exciting interdisciplinary programs that cross traditional boundaries. At the Graduate School, we are committed to transforming graduate education at NC State-to prepare our best and brightest students as true leaders ready to tackle the critical issues that challenge our state, nation, and world. The Graduate School of the future will prepare career-ready students with a true competitive edge through a new focus on professionally-oriented training designed for the real world. For more information on the Graduate School, please visit grad.ncsu.edu.
Wolfpack Perks and Benefits	As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone. What we offer: Medical, Dental, and Vision Flexible Spending Account Retirement Programs Disability Plans Life Insurance Accident Plan Paid Time Off and Other Leave Programs 12 Holidays Each Year Tuition and Academic Assistance And so much more! Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that aim to build a thriving wolfpack community. Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.
Essential Job Duties	The primary purpose of this position is to serve as the liaison between the Graduate School and students and departments regarding Electronic Thesis & Dissertation ( ETD) processes. The role ensures ETDs comply with the ETD Guide by electronically reviewing required formatting and spot-checking for production errors, and works directly with students to resolve identified issues. Key Responsibilities Education and Communication of ETD Processes Respond to questions from students, faculty, and staff regarding ETD guidelines, Graduate School policies, and graduation processes. Communicate semester deadlines related to ETD submission and graduation. Design and deliver in-person and virtual ETD workshops, providing step-by-step guidance on thesis/dissertation preparation, policies, and deadlines. Communicate and provide training on updates to ETD guidelines and review processes; maintain accurate and current ETD website content. Coordinate collection of the doctoral Survey of Earned Doctorate Certificate of Completion and update receipt status in the student information system. ETD System Processes Enter thesis review and final acceptance milestones into the student information system. Serve as functional lead on ETD-related projects. Process embargo requests for ETDs. Coordination of Graduation Activities Prepare the final graduation walk list for three annual commencements in collaboration with campus partners. Coordinate with graduation speakers to ensure accurate phonetic name pronunciation. Attend commencements and oversee the line-up of doctoral candidates and sponsors for the processional. Other Processes Assist College Liaisons with Application to Graduate and Graduate Clearance matters. Provide additional office support during peak periods, including processing admissions applications, answering phones, and assisting walk-in students.
Other Responsibilities	Assist with other admissions jobs as necessary. Assist with ETD process, in the absence of the ETD Editor. Assist with other tasks in the office as requested by Supervisor.

Qualifications

Minimum Experience/Education	Bachelor's degree and one year of experience related to the area of assignment; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Preferred Qualifications	Experience interpreting and applying academic policies, guidelines, or procedural standards in a higher education environment. Demonstrated ability to review detailed documents for formatting accuracy and compliance with established standards. Experience presenting information or conducting workshops for groups, both in person and virtually. Knowledge of Electronic Thesis & Dissertation (ETD) formatting requirements and student information system (PeopleSoft). Strong organizational and communication skills, with the ability to coordinate processes involving multiple stakeholders and deadlines.
Required License or Certification	N/A
Valid NC Driver's License required	No
Commercial Driver's License Required?	No

Recruitment Dates and Special Instructions

Job Open Date	02/24/2026
Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)	03/02/2026
Notice to Applicants	Please note that the work history on your resume must also be included in your application.
Special Instructions	Please upload resume/cv and contact information for at least three (3) professional references.

Position Details

Position Number	00041228
Position Type	SHRA
Position Classification Band Title	University Program Specialist
Position Classification Band Level	Contributing
Position Classification Salary Range	$ 36,381 - $ 91,526
Salary Grade Equivalency	NC10
Alternate Option	If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)	1.00
Appointment	12 Month Recurring
Mandatory Designation - Adverse Weather	Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events	Non Mandatory - Emergency Event
Time Limited Position	No
Time-Limited Appointment Length (if applicable)
Department Id	040101 - Graduate School-Dean's Office
EEO	NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.