New

Operations Assistant

University of Georgia

retirement plan

United States, Georgia, Athens

Mar 13, 2026

Posting Details

Posting Number	S14848P
Working Title	Operations Assistant
Department	VPR-Post Doc Affairs
About the University of Georgia	Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.
About the College/Unit/Department
College/Unit/Department website
Posting Type	External
Retirement Plan	TRS
Employment Type	Employee
Benefits Eligibility	Benefits Eligible
Full/Part time	Full Time
Work Schedule
Additional Schedule Information	Monday through Friday, 8:00 AM - 5:00 PM
Advertised Salary	Commensurate with experience
Posting Date	03/10/2026
Open until filled	Yes
Closing Date
Proposed Starting Date	04/13/2026
Special Instructions to Applicants
Location of Vacancy	Athens Area
EEO Policy Statement	The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ( hrweb@uga.edu).
USG Core Values Statement	The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title	Administrative Assistant I
FLSA	Non-Exempt
FTE	1.00
Minimum Qualifications	High school diploma or equivalent
Preferred Qualifications
Position Summary	The Office of Internal Grants, Awards, and Research Personnel ( IGARP) within the Office of Research is seeking a motivated, energetic individual to join their team as an Operations Assistant. This position reports directly to the Operations Specialist. This person is responsible for administrative and clerical assistance for program and process operations for the above office under the guidance and direction of the Associate Vice President for Research ( AVPR), Associate Director, and Operations Specialist. The person in this role will: Provide general administrative support for IGARP. Execute logistical details of IGARP and campus engagement events and provide administrative and clerical support to the AVPR for campus engagement activities. Provide administrative and clerical support for IGARP process and program operations, including but not limited to the Visiting Researcher/Scholar registration process, the postdoc appointment process, the research scientist promotion process, and office competitive programs.
Knowledge, Skills, Abilities and/or Competencies	Excellent attention to detail and organizational skills. Professional written communication skills Knowledge of, and experience with, office processes and procedures. Excellent interpersonal and customer service skills. Experience with technology tools used to support office environments. Ability to coordinate multiple activities and meet departmental objectives and deadlines. Ability to work accurately and independently as well as with a team. Ability to maintain confidentiality and handle sensitive information.
Physical Demands	Use of a computer for long periods of time. Occasional lifting and transport of items that weigh at least 20 lbs. Sitting, standing, walking, bending, stooping, pushing, pulling.
Is driving a responsibility of this position?	No
Is this a Position of Trust?	Yes
Does this position have operation, access, or control of financial resources?	No
Does this position require a P-Card?	No
Is having a P-Card an essential function of this position?	No
Does this position have direct interaction or care of children under the age of 18 or direct patient care?	No
Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)	Yes
Credit and P-Card policy	Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy	Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

General Administrative Support:

First point of contact for IGARP- phone and walk-ins. Answer general office inquiries.
Order office supplies
Process reimbursements related to IGARP business
Initiate travel authorities for the AVPR, Associate Director, and Operations Specialist
Coordinate general office needs, such as repairs and other work orders, POs, and paper file management/file archiving requests

Percentage of time

Duties/Responsibilities

Execute Logistical Details of IGARP and Campus Engagement Events:

Execute logistical details of professional development events and special events for postdoctoral scholars and research scientists, including scheduling, registration form creation and RSVP management, creating event announcements and flyers, posting information to the Postdoctoral Portal Events page, physical set up, scheduling catering, and other event needs.
Execute logistical details of the AVPR's Research Communication and Collaboration Roundtable group, including scheduling meetings and speakers, communicating via listserv, physical setup for meetings, webpage list, and listserv management.
Assist the AVPR as needed with administrative tasks for other campus engagement activities

Percentage of time

Duties/Responsibilities

Provide Administrative and Clerical Support for IGARP Processes and Program Operations:

Co-monitor all IGARP departmental email accounts, respond to general inquiries, and alert Operations Specialist, Associate Director, and/or AVPR to questions and issues
Schedule office and committee meetings
Document creation and filing, creating correspondence, collecting and updating data across all office programs and processes
Perform initial intake of Visiting Researcher/Scholar registration requests.
Review and approve new postdoc position requests in UGA Jobs

Percentage of time