Accounts Payable Specialist Job

Primary location:Lancaster,Pennsylvania
Relocation offered:No
Employment status:Full-Time
Travel:<10%
Non-compete:No

The estimated base salary range for this role is $46,720 to $60,000 per year.
Individual pay is based upon location, skills and expertise, experience and other relevant factors

What does it mean to work at Armstrong?

It means being immersed in a supportive culture that recognizes you as a key player in Armstrong's future. We are a large company with a local feel, where you will get to know and collaborate with leadership and your colleagues across the company.

By joining us, you'll have the opportunity to make the most of your potential. Alongside a competitive remuneration package, you will receive:

• A benefits package including: medical, dental, prescription drug, life insurance, 401k match, long-term disability coverage, vacation and sick time, product discount programs and many more.
• Personal development to grow your career with us based on your strengths and interests.
• A casual work environment where we have a recognition program for our team, and service awards. You will also be able to make the most of our fitness center and lunchtime cafe.
• A working culture that balances individual achievement with teamwork and collaboration. We draw on each other's strengths and allow for different work styles to build engagement and satisfaction to deliver results.

Reporting to the Accounts Payable Manager, the Accounts Payable Specialist would effectively support the accounts payable function to ensure best in class performance for productivity, quality and customer satisfaction regarding vendor payments and other related support functions.

What's in it for you!

• Gain handson experience with AP operations and enterprise-level financial systems.
• Collaborate with Finance, Procurement, Transportation, and vendors-building strong business relationships across the organization
• Work in a team that values accuracy, problemsolving, and continuous improvement.

What You'll Do

Level 1 Administrative Functions:

• Handle all incoming mail for AP
• Perform all AP scanning responsibilities
• Serve as a key user and performs user acceptance testing for all scanning-related items.
• Conduct invoice validation/indexing

• Run and review miscellaneous reports. Daily and ad hoc
• Review potential duplicate invoice logs

• Manage mailbox issues for invoices.
• Manage all check-room responsibilities including check printing
• Maintain all paper files for Accounts Payable (P-card, T-card, etc.).
• Coordinate and maintain off-site long-term document storage.
• Help maintain record retention and could serve as coordinator for Financial Services.
• Perform research on SUA credit card invoices.
• Coordinate any required vendor mailings.

Level 2 (inclusive of Level 1):

• Collaborate with AP leadership to facilitate daily operations of AP Department from receipt of invoice to final payment.
• Process miscellaneous payment requests.
• Process invoices, including handling exceptions and obsoleting when necessary.
• Manage third party check printing vendor.
• Accurately respond to all audit and vendor requests for information.
• Research discrepancies in vendor accounts and resolve problems.
• Process refunds from vendors and generate journal entries.
• Serve as the key user and perform acceptance testing for all systems upgrades, new functionalities and processes.
• Review Dunning report and respond appropriately to vendors.
• Manage Unclaimed Property process.

Level 3 (inclusive of Levels 1 and 2):

• Perform various account research and reconciliations.
• Collaborate to develop and maintain AP related procedures.
• Support business goals by providing key-user and subject matter expertise on projects.
• Facilitate collaborative working relationships between business units and vendors.
• Demonstrate subject matter expertise in multiple AP disciplines including invoice processing, procurement integration, accounting, vendor master, and card management.
• Demonstrate subject matter expertise in a variety of AP tools including VIM, ARIBA, Transportation integration, EDI incoming data, ACH processing.
• Resolve conflict by recognizing the need for compromise and providing appropriate communications.
• Work with Transportation to create accounting entries to relieve the necessary accruals.
• Review the biweekly blocked invoice report and notifies responsible parties.
• Resolve escalated issues and related requests.

What will make you successful

• Strong communication skills, both written and verbal.
• Proven ability to organize and present materials to various levels of the organization.
• Strong analytical ability and attention to detail.
• Ability to work independently and as part of a team, self-motivation, adaptability, and a positive attitude.
• Ability to learn new techniques, perform multiple tasks simultaneously, keep accurate records, follow instructions, and comply with company policies.
• Strong computer skills including proficiency in Microsoft Office Suite.
• Working knowledge of SAP preferred.

Qualifications

Level II

• High School or G.E.D. with 3-5 years of progressive accounts payable experience or an equivalent combination of education and experience. Associate degree in finance, business or related field preferred.
• Experience and knowledge of accounting practices and office procedures required.

Level III

• Associate degree in accounting or business administration with an emphasis in accounting and a minimum of three years progressive AP experience or a combination of five years of position-specific education and/or progressive AP experience.

Why should you join Armstrong World Industries?

Armstrong World Industries (AWI) is anAmericas leader in the design and manufacture of innovative interior and exterior architectural applications including ceilings, specialty walls and exterior metal solutions. With approximately $1.4 billion in revenue, AWI has about 3,700 employees and a manufacturing network of 21 facilities in North America.

At home, at work, in healthcare facilities, classrooms, stores, or restaurants, we offer interior solutions that help to enhance comfort, save time, improve building efficiency and overall performance, and create beautiful spaces.

For more than 160 years, we have built our business on trust and integrity. It set us apart then, and it sets us apart now, along with our ability to collaborate with and innovate for the people we're here to serve - our customers, our shareholders, our communities and our employees.

We are committed to developing new and sustainable architectural solutions, with design and performance possibilities that make a positive difference in spaces where we live, work, learn, heal and play. It's an exciting, rewarding business to be in, and we're committed to continue to grow and prosper for the benefit of all of our stakeholders. We hope you join us.

Our Sustainability Ambition

"Bringing our Purpose to Life" - lead a transformation in the design and building of spaces fit for today and tomorrow.
We are committed to:

• Engaging a diverse, purpose-driven workforce;
• Transforming buildings from structures that shelter into structures that serve and preserve the health and well-being of people and planet;
• Pursuing sustainable, innovative solutions for spaces where we live, work, learn heal and play;
• Being a catalyst for change with all of our stakeholders; and
• Making a positive difference in the environments and communities we impact.

About the location (Lancaster PA)

Lancaster, PA. A great central location in South Central Pennsylvania, Lancaster is ideally situated for easy access to major metropolitan cities such as Philadelphia, Baltimore, Washington DC, and New York City. Lancaster offers a vibrant arts and entertainment community with wonderful historic sites, B&Bs, museums, great shopping, entertainment venues and restaurants.

Armstrong is committed to engaging a diverse, purpose-driven workforce. As part of our dedication to diversity, AWI is committed to Equal Employment Opportunity and all qualified applicants receive consideration for employment without regard for race, sex, color, national origin, ethnicity, gender, protected veteran status, disability, sexual orientation, gender identity, or religion. We are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at by email at AWI talent acquisitionand let us know the nature of your request and your contact information. Requests for accommodation will be evaluated on a case-by-case basis. Please note that only inquiries concerning a request for reasonable accommodation will be responded to from this email address.

Come and build your future with us and apply today!

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