Executive Support Specialist, Marketing Team Operations

About Suffolk

Suffolk is a national enterprise that builds, innovates, and invests. We provide value across the entire project lifecycle through our core construction management services and complementary business lines in real estate investment, design, self-perform construction, and technology start-up investment (Suffolk Technologies). By integrating data, artificial intelligence, and advanced technology through our Seamless Platform, we connect design, construction, and operations to deliver smarter, more predictable results and redefine how America builds.

Suffolk - America's Contractor - is a national company with more than $9 billion in annual revenue, 3,000 employees, and 17 offices, including Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, San Diego, Las Vegas, Herndon, U.S. Virgin Islands, and other key markets. Suffolk manages some of the most complex and transformative projects in the country, serving clients across healthcare, life sciences, education, gaming, aviation, transportation, government, mission critical, and commercial sectors. Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR's list of "Top CM-at-Risk Contractors." For more information, visit www.suffolk.com and follow Suffolk on Facebook, Twitter, LinkedIn, YouTube, and Instagram.

At Suffolk, we believe that our total rewards program should offer you and your family the support you need when it matters most. That's why we have created a program that provides employees with access to a wide variety of options that can be personalized to support you and your loved ones physically, emotionally, and financially.

Benefits include, competitive salaries, auto allowances and gas cards for certain roles, access to market leading medical and emotional and mental health benefits, dental, and vision insurance plans, virtual care options for physical therapy and primary care, generous paid time off, 401k plan with employer match and access to expert financial resources, company paid and voluntary life insurance, tax deferred savings accounts, 10 backup daycare days each year, short- and long-term disability, commuter benefits and more. For more information, clickhere.

The Role

We are seeking a highly motivated Executive Support Specialist to support Suffolk's Corporate Marketing function across executive-level administrative needs, project ownership, and coordination of Corporate Marketing team events and activities. This role is based in our Boston headquarters, reports to the Chief Marketing Officer and serves as a critical partner to the Corporate Marketing leadership team - enabling operational excellence, positive employee experiences, and effective execution of departmental priorities.

The ideal candidate is organized, proactive, dependable, and relentlessly focused on fostering positive cultures. They thrive in a fast paced, changing environment and are excited to play a key role shaping and supporting a growing team. They have demonstrated success as an Executive Assistant and love the idea of balancing other responsibilities including reporting, communications, project ownership, and team event planning. If you enjoy using your organizational skills, creative energy, and promoting collaboration across multiple functions, then keep reading!

This role requires on-site presence 4 days a week in our amazing Boston office - which offers free parking, a free on-site gym and cafeteria and other perks that make for a great culture and unique employee experience!

Executive Assistant Support

Provide administrative support to the CMO, including calendar management, travel arrangements, expense reporting

• Manage incoming requests independently, filtering and prioritizing requests with sound judgment and discretion

• Arrange proactive travel schedule to support CMO's focus for visiting other offices regularly; considering destination logistics and key events to maximize travel experience

• Operate as a central resource to the Corporate Marketing team on basic Suffolk tools, processes, and resources
• Participate in ad-hoc projects, create presentation decks and visual materials for meetings

Marketing Coordination

• Coordinate Corporate Marketing functional meetings, offsites, and other team events, including logistics, materials, communications, and follow-ups

• Support Corporate Marketing associate onboarding by coordinating schedules, materials, systems access, and cross-functional touchpoints, including onboarding materials and reference decks to ensure a seamless experience

• Assist with the coordination of Corporate Marketing strategic initiatives, ensuring timelines, deliverables, communications, and presentation materials are well-organized and aligned

• Partner with Corporate Marketing team members to support department-wide processes and documentation

Team & Operational Effectiveness

• Support Corporate Marketing operational activities including team level reporting, data tracking, and the creation of supporting materials
• Proactively manage workload prioritization to ensure the most effective support of executive and departmental needs

• Maintain strict confidentiality and exercise discretion when handling sensitive employee and business information

• Identify opportunities to improve Corporate Marketing processes

• 5+ years of experience providing EA support to C-level executives and/or senior Marketing leaders
• Demonstrated ability to exercise sound judgment, make independent decisions, and understand the broader organizational context
• Strong analytical, organizational, and critical-thinking skills with the ability to manage multiple priorities
• Advanced proficiency in Microsoft PowerPoint, including executive-level deck creation, visual storytelling, data visualization, and presentation formatting
• Strong project management experience
• Passion for working as part of a team and playing a key role in the team's culture and engagement
• Comfortable working in a fast-paced, dynamic environment with shifting priorities and ambiguity
• Proven ability to work independently with minimal guidance while also collaborating effectively across teams
• High level of professionalism with proven experience handling sensitive information
• Strong attention to detail, follow-through, and communication skills (written and verbal)
• Candidate must embody Suffolk's Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stands; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.

Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment. Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk.

The expected salary range for this position (Executive Support Specialist) in Boston, MA is between $90,000 and $125,000 USD. This represents the typical salary range for this position and is just one component of Suffolk's total compensation package for employees. Actual salaries may be based on several factors including, but not limited to, skill set, experience, education and other qualifications. Suffolk offers a comprehensive benefits package as part of its overall compensation strategy. Salary ranges may differ by geography and are reviewed regularly to reflect market trends.