Academic Analyst - School of Medicine - 138897

Under minimal supervision, the School of Medicine (SOM) Academic Analyst provides high-level analytical, strategic, and operational support for academic personnel, faculty affairs, and leadership activities within the Dean's Office. This role ensures compliance with Academic Personnel (AP) policies while supporting complex faculty evaluation, leadership recruitment, and academic affairs initiatives across the School of Medicine.

The position works closely with the Dean, Vice and Associate Deans, department chairs, faculty leaders, business affairs, communications, and central campus administrative units to ensure streamlined operations, effective cross-unit collaboration, and timely completion of academic affairs functions.

Key Responsibilities:

Academic Personnel and Faculty Affairs

* On behalf of the Dean, manage, coordinate and advise on complex academic personnel actions and processes. Provide subject matter expertise and drive related timelines and processes.

* Manage and oversee the annual SOM faculty evaluation process, ensuring accuracy, policy compliance, and timely completion across departments.

* Issue compliance communications on behalf of the Dean's Office and independently manage AP-related approvals.

* Manage faculty recognition processes for the School of Medicine, including coordination, review, and strategic input on recognition priorities.

* Support endowed chair processes from the Dean's Office/SOM perspective, including coordination, review, and faculty engagement.

* Conduct faculty compensation benchmarking, including analysis related to chair salaries and other leadership compensation considerations.

Leadership Recruitment, Onboarding, and Reviews

* Coordinate and manage all aspects of chair and Dean's Office leadership recruitments, including:

* Collaboration with Business Affairs, Communications, the Dean's Office, and departments on recruitment timing, messaging, and approvals

* Drafting recruitment communications and job descriptions- Supporting search committees, organizing candidate data, and managing interview logistics

* Manage onboarding programs for new department chairs and Dean's Office leaders to support successful leadership transitions.

* Independently conduct the administrative management of department chair five-year reviews, ensuring adherence to policy and institutional timelines.

Events and Faculty Development

* Manage and execute SOM faculty affairs and development initiatives, including faculty workshops, content development, and faculty engagement tools.

* Independently organize and manage academic affairs and faculty development events, including faculty workshops, department-specific meetings, and other initiatives that promote faculty engagement and professional growth.

As a seasoned, experienced professional with a comprehensive understanding of UC, campus, and unit-level academic practices, policies, and procedures, the Academic Analyst independently resolves moderate to complex academic HR and faculty affairs issues affecting a broad range of academic titles. The role applies sound judgment, discretion, and imaginative yet practical solutions to support leadership decision-making and advance the mission of the School of Medicine.

• Seven (7) years of experience or a Bachelor's degree in a related area and three (3) years of relevant experience.

• Requires thorough knowledge of and ability to apply / interpret organization and college policies and procedures which govern academic HR.

• Thorough knowledge of organization and college goals, priorities and values and the legal and human implications of decisions.

• Thorough knowledge of systemwide and organization policies, union contracts, procedures and practices that govern academic HR administration.

• Knowledge of trends in academia, especially in areas of academic planning, human resource management and administration.

• Ability to analyze complex management issues, develop project scope and solutions, give professional advice to senior officials, and make critical decisions regarding personnel.

• Ability to communicate effectively with diverse audiences. Demonstrated outstanding writing and presentation skills.

• Excellent critical and innovative thinking to address moderately complex issues and present nuanced analyses.

• Strong organizational skills to coordinate large volumes of work, establish priorities, and meet deadlines. Demonstrated experience in maintaining a high degree of accuracy and attention to detail under the pressure of deadlines.

• Demonstrated project management skills, including the ability to set project objectives, determine and address potential barriers, identify required resources, identify process steps and milestones, and adjust action plans to achieve desired outcomes.

• Proven ability to maintain confidentiality and use discretionary practices.

• Ability to use Word, Excel and Outlook computer programs.

• Demonstrated theoretical and practical knowledge of UC academic policies and procedures needed to coordinate and advise on academic personnel issues.

• Must be able to maintain confidentiality of academic personnel information.

If employed by the University of California, you will be required to comply with our Policy on Vaccination Programs, which may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

If applicable, life-support certifications (BLS, NRP, ACLS, etc.) must include hands-on practice and in-person skills assessment; online-only certification is not acceptable.

UC San Diego Health Sciences is comprised of our School of Medicine, Skaggs School of Pharmacy and Pharmaceutical Sciences, The Herbert Wertheim School of Public Health and Human Longevity Science, and our Student Health and Well-Being Department. We have long been at the forefront of translational - or "bench-to-bedside" - research, transforming patient care through discovery and innovation leading to new drugs and technologies. Translational research is carried out every day in the hundreds of clinical trials of promising new therapies offered through UC San Diego Health, and in the drive of our researchers and clinician-scientists who are committed to having a significant impact on patient care. We invite you to join our team!

Applications/Resumes are accepted for current job openings only. For full consideration on any job, applications must be received prior to the initial closing date. If a job has an extended deadline, applications/resumes will be considered during the extension period; however, a job may be filled before the extended date is reached.

To foster the best possible working and learning environment, UC San Diego strives to cultivate a rich and diverse environment, inclusive and supportive of all students, faculty, staff and visitors. For more information, please visit UC San Diego Principles of Community.

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

For the University of California's Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

UC San Diego is a smoke and tobacco free environment. Please visit smokefree.ucsd.edu for more information.

UC San Diego Health maintains a marijuana and drug free environment. Employees may be subject to drug screening.

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

a. "Misconduct" means any violation of the policies governing employee conduct at the applicant's previous place of employment, including, but not limited to, violations of policies prohibiting sexual harassment, sexual assault, or other forms of harassment, or discrimination, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct:

• UC Sexual Violence and Sexual Harassment Policy
• UC Anti-Discrimination Policy
• Abusive Conduct in the Workplace