New

Sr. Executive Asst to President

MultiCare Health System
paid time off, tuition assistance
United States, Washington, Tacoma
603 South J Street (Show on map)
Apr 02, 2026
You Belong Here. At MultiCare, we strive to offer a true sense of belonging for all our employees. Across our health care network, you will find a dynamic range of meaningful careers, opportunities for growth, safe workplaces, and flexible schedules. We are connected by our mission - partnering and healing for a healthy future - and dedicated to the health and well-being of the communities we serve. FTE: 1.0, Shift: Day, Schedule: Business Hours supporting the President, some nights required The Pay Scale is $115,128 to $165,672 Position Summary The Senior Executive Assistant to the President serves as a strategic partner and operational anchor for the Office of the President. This role goes beyond traditional administrative support, encompassing high-level coordination, executive communications, event strategy, and business process development. The Senior EA anticipates needs, manages complex priorities, and ensures seamless execution of the President's agenda across a large, mission-driven organization. Responsibilities: Executive Support & Calendar Management Manages the President's complex calendar, travel, and meeting logistics with precision and discretion Screens and prioritizes communications, ensuring timely and accurate information flow Coordinates executive committee and board meeting logistics, including briefing materials and follow-ups Communications & Writing Drafts strategic emails and communications on behalf of the President and Chief of Staff Prepares instructional and logistics-heavy messages for senior leadership retreats and system-wide initiatives Writes and edits meeting minutes, reports, and executive summaries Strategic Event Planning Leads planning and execution of system-wide events such as Administrative Professionals Day (100+ attendees), retirement celebrations (150+), and multi-day senior leadership retreats Collaborates cross-functionally to manage budgets, venues, communications, and post-event reporting Operational Infrastructure Develops and maintains SOPs, checklists, and playbooks to support the President's Office annual business cycle Tracks progress on executive initiatives, KPIs, and feedback cycles (e.g., Coffee Chats, ALL IN feedback) Digital Organization & Governance Organizes digital assets and communications using Outlook, Teams, SharePoint, and Diligent Maintains structured document repositories and contact databases to support executive workflows Project Coordination & Follow-Through Follows up on action items from system-wide meetings and ensures accountability across departments Compiles data and prepares materials for executive decision-making Requirements: Bachelor's degree required; equivalent experience accepted Minimum 5 years of high-level executive support experience, preferably in healthcare or nonprofit sectors Exceptional writing, organizational, and project management skills Proficiency in Microsoft Office, Teams, SharePoint, and enterprise communication platforms Demonstrated ability to manage sensitive information with discretion and professionalism Why MultiCare? Rooted in the local community - Partnering with patients, families and neighbors across the Pacific Northwest for more than 140 years Growth and education - Competitive tuition assistance, award-winning residencies, fellowships and career development to invest in your future Well-being and support - Generous PTO, Code Lavender and Employee Assistance Programs to help you maintain balance and feel cared for at work and in life Living our values - Respect, integrity, kindness and collaboration guide how we care for patients, communities and each other Belonging for all - Employee Resource Groups, inclusion initiatives and outreach programs support a workplace where every voice is valued Pacific Northwest lifestyle - Work and live where natural beauty, adventure and strong community connections are part of everyday life Pay and Benefit Expectations We provide a comprehensive benefits package, including competitive salary, medical, dental and retirement benefits and paid time off. As required by various pay transparency laws, we share a competitive range of compensation for candidates hired into each position. The pay scale is $115,128.00 - $165,672.00 USD. However, pay is influenced by factors specific to applicants, including but not limited to: skill set, level of experience, and certification(s) and/or education. If this position is associated with a union contract, pay will be reflective of the appropriate step on the pay scale to which the applicant's years of experience align. Associated benefit information can be viewed here.