Advancement Office Administrator

Position Details
University of Colorado | Denver
Official Title: Administrative Assistant I
Working Title: Advancement Office Administrator
FTE: Full-time
Salary Range: $46,791 - $51,716
Position #00001288 - Requisition #39485

About the University of Colorado Denver
Millions of moments start at CU Denver, a place where innovation, research, and learning meet in the heart of a global city. We're the state's premier public urban research university with more than 100 in-demand, top-ranked bachelor's, master's, and doctoral degree programs. We partner with diverse learners-at any stage of their life and career-for transformative educational experiences. Across seven schools and colleges, our leading faculty inspires and works alongside students to solve complex challenges and produce impactful creative work. As part of the state's largest university system, CU Denver is a major contributor to the Colorado economy, with 2,000 employees and an annual economic impact of $665 million. To learn more about how CU Denver helps learners meet their moment, visit ucdenver.edu.

Job Description
* Applications are accepted electronically ONLY at www.cu.edu/cu-careers *
The Advancement Office Administrator will be tasked with being the front desk presence and face of the Office of Advancement, to both internal and external customers, and assisting the Vice Chancellor for Advancement with calendar support. This position will perform administrative duties and tasks of substantial variety, which support the administrative work and activities of the Advancement staff and its operations. This position reports to the Stewardship and IFR Program Director.

Advancement Office Administrator
What you will do:
Key Responsibilities
* Provides office presence to greet, direct, and address questions and concerns of visitors. Hybrid accommodation available - 4 days per week in office, depending on office coverage/need.
* Provides administrative support functions, general triage for the Advancement email, answering general phone line, and sorting and distributing mail.
* Maintains cleanliness and a high level of presentability of CU Denver Advancement communal office space, including lobby and kitchen; keeps inventory on office supplies.
* Manage the Vice Chancellor's calendar, ensuring that engagements are appropriately and sensitively prioritized and managed. Respond in a timely manner to all requests from various sources, both internal and external, for the Vice Chancellor's time.
* Researches and compiles information for upcoming meetings that include the Vice Chancellor.
* Maintains, updates, and disseminates office documents including but not limited to office phone list, email distribution list, work anniversaries, birthdays, etc.
* Schedules, staffs, coordinates, and supports meetings, trainings, and conference rooms for whole office.
* Performs gift-handling duties as part of the administrative team: gift acceptance, handling, walk-in gift receipting, and facilitating with courier, as needed.
* Address, mail, and track birthday cards; coordinates office celebrations; scribe for various team meeting minutes, documents, and agendas.
* Other duties as assigned. May be asked to work weekends and/or evenings for attendance, participation, and setup of Advancement events.

Qualifications you already possess (Minimum Qualifications)
Applicants must meet minimum qualifications at the time of hire.
Experience Only:
* One (1) year of relevant experience in an occupation related to the work assigned to this position

OR

Education and Experience:
* A combination of related education and/or relevant experience in an occupation related to the work assigned equal to one (1) year

Preferred Qualification to possess (Preferred Qualifications)
* Experience with Microsoft Outlook
* Experience with Microsoft Excel, CRM database.
* Professional experience working in non-profit, events, and development/fundraising.
* Knowledge of general office procedures, protocol, and professionalism.

Knowledge, Skills, and Abilities
* Proven ability to work in a team environment, develop effective interpersonal relationships, provide superior customer service, and communicate verbally and in writing.
* Ability to manage multiple tasks simultaneously, adapt to changing priorities, be flexible, manage time, meet deadlines, and adheres to confidentiality policies.
* Knowledge of general office procedures, protocol, and professionalism.
* Proficiency in Microsoft Office applications and internet navigation tools with proven knowledge of word processing, spreadsheet software, and email platforms.
* Solid ability to work with accuracy and attention to detail.

Conditions of Employment
* This position requires an in-office presence (4 days a week) but does provide flexibility with a hybrid accommodation for remote work at the discretion of the unit.
* Occasional work during the evening and/or weekends may be required for Advancement events.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.
The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at workplaceengagement@ucdenver.edu .

Employment Sponsorship
Please be advised that this position is not eligible now or in the future for visa sponsorship.

Compensation and Benefits
The salary range (or hiring range) for this position has been established at $46,791 - $51,716.
The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.
The above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.
This position is eligible for overtime compensation.
Your total compensation goes beyond the number on your paycheck. The University of Colorado Denver provides generous leave, health plans and retirement contributions that add to your bottom line.
Benefits: https://www.cu.edu/employee-services/benefits
Total Compensation Calculator: http://www.cu.edu/node/153125

Application Deadline
Applications will be accepted until the position is filled. Preference will be given to complete applications received by April 17th, 2026. Those who do not apply by this date may or may not be considered.

Required Application Materials:
To apply, please visit: http://www.cu.edu/cu-careers and attach:
* A cover letter which specifically addresses the job requirements and outlines qualifications
* A current CV/resume
* List of three references (we will notify you prior to contacting both on and off-list references)

Questions should be directed to nickolas.chabot-olson@ucdenver.edu

Background Check Policy
The University of Colorado Denver strives to maintain a safe and productive educational, clinical, research and employment environment. All prospective employees and current employees must, therefore, consent to and pass background checks prior to any final appointment/employment.