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Administrative Assistant: III

Spectraforce Technologies
United States, California, Los Angeles
Apr 03, 2026
Job Title: Administrative Assistant III Duration: 6-Month Contract (Possibility of Conversion) Location: Los Angeles, CA- 4 Days Onsite Work Hours: 8:00/8:30 AM - 5:00/5:30 PM PST (Must stay until 5 PM due to legal filings) Position Overview Level III Administrative Assistant with 5-8 years of experience providing administrative support to a department or individual. Duties may include word processing, filing, faxing, answering phones, receiving and directing visitors, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies, and sorting/distributing mail. May work on special projects. Strong communication and organizational skills are essential. Familiarity with MS Office required. Key Responsibilities Provide administrative support to litigation paralegals and legal team Assist with scheduling meetings and coordinating calendars Help paralegals prepare interrogatories and boilerplate templates Assist with formatting and preparing legal documents Support filings and ensure deadlines are met (5 PM PST filings) Coordinate meetings and conferences Handle general administrative duties including filing, documentation, and communication Work on special projects as needed Required Qualifications 5-8 years of Administrative Assistant experience (Level III) Previous experience as a Legal Assistant or Legal Administrative Assistant supporting litigation Experience formatting legal documents Strong communication and organizational skills Familiarity with MS Office High School Diploma required Preferred Qualifications Regulatory experience preferred Experience working in the legal department of a utility company Experience with SharePoint Experience with iManage Repository Litigation background required Personal injury litigation experience acceptable if regulatory experience is not available Not seeking Executive Administrative background