New

Executive Administrative Assistant

University of California - San Francisco
United States, California, San Francisco
1 Shrader Street (Show on map)
Apr 07, 2026
The Executive Administrative Assistant (EAA) has signficant experience in the field and is able to perform at a high level across multiple functions with little assistance in an excpetionally collaborative team atmosphere in a complex and rapidly growing Center within the MAC. EAA uses experience, exceptional judgement and professionalism, often requiring minimal supervision, to oversee a variety of operational functions in support of the director of the UCSF Dyslexia Center and ALBA lab within the division of the Memory and Aging Center. EAA serves as primary contact for the Alba lab and other Programs under Applied Neurosciences. The EAA will facilitate communication and manage multitple projects, including oversight and coordination of complex logistics, documentation, federal compliance to support Alba lab, Dyslexia Center and minimally other Applied Neurosciences. The EAA will facilitate communication and manage multitple projects, including oversight and coordination of complex logistics, documentation, federal compliance to support Alba lab, Dyslexia Center and minimally other Applied Neurosciences. Analyzes and resolves operational problems of complex scope across all Centers//Labs and a critical and proactive team member supporting budgets, federal and state grant reporting, compliance and creation and maintaining BioSketch and other NIH grant related requirements. The position requires balancing multiple, often simultaneous activities and the ability to prioritize work to ensure that tasks are completed on time with exceptional professionalism and in the team spirit that the Dyslexia Center and Alba lab embodies. The position also requires a high level of professionalism, independence, strong interpersonal and communication skills, the ability to support and work very collaboratively in a dynamic environment, and a high degree of personal ownership to ensure quality work products are delivered and performed. The successful candidate will be a self-motivated, professional, and highly organized individual. Required qualifications: Bachelor's degree in related area and minimum one year of experience or equivalent experience / training. Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills. Solid knowledge of common University-specific computer application programs. Ability to use discretion and maintain confidentiality. Microsoft Office certification or equivalent Strong skills in short-term planning, analysis, problem-solving, and customer service. Strong proficiency with office equipment (computers, phones, multi-function devices (printer/scanner/copier/fax)) Experience and high proficiency working with webinar and teleconference software like Zoom and WebEx Preferred qualifications: Knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management. Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines. Knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees. Knowledge of common University-specific computer application programs (e.g. BearBuy, MyExpense, PeopleConnect, and other MyAccess applications) Proficient with an Org Chart software that is recognized in the industry About UCSF The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world's leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells. Pride Values UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence - also known as our PRIDE values. In addition to our PRIDE values, UCSF is committed to equity - both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available here. Join us to find a rewarding career contributing to improving healthcare worldwide. Equal Employment Opportunity The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law. Salary Information The final salary and offer components are subject to additional approvals based on UC policy. Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement. To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html Required qualifications: Bachelor's degree in related area and minimum one year of experience or equivalent experience / training. Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills. Solid knowledge of common University-specific computer application programs. Ability to use discretion and maintain confidentiality. Microsoft Office certification or equivalent Strong skills in short-term planning, analysis, problem-solving, and customer service. Strong proficiency with office equipment (computers, phones, multi-function devices (printer/scanner/copier/fax)) Experience and high proficiency working with webinar and teleconference software like Zoom and WebEx Preferred qualifications: Knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and / or personnel management. Knowledge of a variety of administrative operational activities such as event planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines. Knowledge of financial analysis and reporting techniques, and / or human resources policies and procedures for staff and academic employees. Knowledge of common University-specific computer application programs (e.g. BearBuy, MyExpense, PeopleConnect, and other MyAccess applications) Proficient with an Org Chart software that is recognized in the industry